Agenda

Extraordinary Meeting of Council

24 January 2022

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

Notice of Meeting

Dear Councillors

Notice is given of the Extraordinary Meeting of Council, to be held in the Council Chambers on Monday 24 January 2022 commencing at 7pm. The business to be transacted at the meeting is included in this business paper. To coincide with the messaging from the NSW Government and in the interests of public health, this meeting will be conducted online. Councillors will be attending and participating in the meeting via video conference and the meeting will be webcast. Members of the public who wish to address Council about items on the Meeting Agenda please refer to the below  Council  Meeting Procedures.

Yours faithfully

Craig Wrightson

General Manager

Council Meeting Procedures

The Council meeting is chaired by the Mayor, Councillor Andrew Zbik. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda. Council uses the online video conferencing platform Zoom for the Public Forum. A link to the video conference, which will include all Councillors attending the Council meeting, will be made available for community members to participate.

All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (Sunday, 23 January 2022) and a Zoom meeting link will be emailed to the provided email address. Please note that the time limit of three minutes per address still applies so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access) Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation. Should you require assistance to participate in the meeting due to a disability; or wish to obtain further information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

Extraordinary Meeting of Council 24 January 2022

TABLE OF CONTENTS

DECLARATIONS OF INTEREST

APOLOGIES

OPENING OF MEETING WITH PRAYER

ACKNOWLEDGMENT TO COUNTRY

NOTICE OF WEBCASTING OF MEETING

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

public forum

Members of the public may address the Council Meeting on any issue for 3 minutes.

Orders Of The Day

Notices of Motion

1.       Notice of Motion – Revision of Bob Campbell Oval Master Plan and actions consequent upon this revision........................................................ 4

Extraordinary Meeting of Council Meeting 24 January 2022

Notice of Motion – Revision of Bob Campbell Oval Master Plan and actions consequent upon this revision

Subject:          Notice of Motion – Revision of Bob Campbell Oval Master Plan and actions consequent upon this revision  

Record No: SU5606 - 2957/22

Division:         Lane Cove Council

Author(s):      Councillor David Brooks-Horn; Councillor David Roenfeldt; Councillor Merri Southwood 

Background

On 16 November 2020 Council received and endorsed the Bob Campbell Oval Master Plan (Item 183). The Master Plan included a synthetic sportsfield.

This endorsement was given despite overwhelming community objection to the construction of a synthetic surface as evidenced by a petition of 1,614 signatures seeking the rejection of the proposed synthetic sportsfield and calling for an improved natural turf sportsfield and 180 submissions that did not support the proposed synthetic sportsfield for a variety of reasons.

On 2 August 2021 Council authorised the General Manager to enter into negotiations with Synthetic Turf Manufacturing Pty Ltd (STM) for the construction and installation of a synthetic sportsfield and associated infrastructure at Bob Campbell Oval (Item 122).

On 20 August 2021 the General Manager signed a Deed of Formal Instrument of Agreement with STM (STM Agreement) pursuant to the Council resolution of 2 August 2021.

Noting that the Condition Precedent contained in Clause 6 of the STM Agreement has not been met and works cannot commence, the majority of Lane Cove Councillors who were elected in the Local Government Election on 4 December 2021 (including the three Councillors for East Ward) wish to review the resolutions of Council as outlined above.

Having regard to the community concern about the BCO Master Plan and the environmentally sensitive location of Gore Creek Reserve, it is proposed to adopt a revised Master Plan for Bob Campbell Oval, to cancel the proposed synthetic sportsfield and to install an improved natural turf sportsfield on Bob Campbell Oval and to enter into a contract(s) for the installation of this natural turf surface and delivery of all other elements in the revised Master Plan.

It is the intention that the funds remaining from the $3,623,023 grant to Council under the Precinct Support Scheme will meet, to the extent possible, the cost of all elements of the revised Master Plan.

RECOMMENDATION

That Council:-

1.         Confirms that it will not proceed with the Bob Campbell Oval Master Plan endorsed at the meeting of Council on 16 November 2020 (the endorsed Master Plan).

2.         Undertake the delivery of a revised Bob Campbell Oval Master Plan (the revised Master Plan) as outlined further in this motion.

3.         Affirms its commitment that the revised Master Plan will include a natural turf sportsground to replace the synthetic sportsground in the endorsed Master Plan.

4.         Immediately cease all works and other acts associated with the delivery of the Master Plan endorsed in resolution 183/2020.

5.         Advise all parties, as soon as practicable after this meeting, that have contracts with Council or with other parties that relate to the delivery of the endorsed Master Plan that no further work is to be carried out in relation to the delivery of the endorsed Master Plan.

6.         Advise the Hon Anthony Roberts MP, Minister for Planning and Minister for Homes and the Department of Planning, Industry and Environment of Council’s resolution and advise that it is Council’s intention to develop a new proposal for Bob Campbell Oval that will meet the eligibility criteria of the Precinct Support Scheme and that Council will submit the required Project Variation after finalisation of the revised Master Plan for approval.

7.         Convene a working group (BCO Working Group) to develop a draft revised Master Plan, to develop specifications for a natural turf sportsfield on Bob Campbell Oval and to develop indicative costings to deliver the draft revised Master Plan.

8.         Appoint the Mayor as chairperson of the BCO Working Group which shall consist of:-

•      A consultant landscape architect with requisite skills to assist in the delivery of a public recreation area and sportsfield for multiple stakeholders and to be selected by Councillors, in consultation with Council officers;

•      Council staff;

•      Four Councillors comprising the three Councillors for East Ward and one Councillor representative from Central or West Ward;

•      2 representatives from Greenwich Sports Club;

•      2 representatives from Natural Grass at Bob Campbell Inc;

•      2 representatives from Greenwich Community Association Inc;

•      2 persons with expertise in bushcare management appointed by the General Manager and the Mayor; and

•      Such other members as the General Manager and the Mayor may jointly agree.

9.         Obtain three quotations, in line with its procurement policy, including from AgEnviro (Dr Mick Battam), to design the specifications for the natural turf in the revised Master Plan and to supervise the works related to the installation of natural turf on Bob Campbell Oval.

10.       Requests the General Manager to table at the 21 February 2022 meeting of Council (or as soon as practicable thereafter) a proposed program for the delivery of the revised Master Plan, including but not limited to:-

(i)      appropriate community consultation,

(ii)      Council endorsement of the revised Master Plan and specifications for a natural turf sportsfield,

(iii)     compliance with the requirements of the Environmental Planning and Assessment Act and other legislation,

(iv)     completion of tender processes (if required), and

(v)     award of contracts required to deliver all elements of the revised Master Plan.

11.       Will require that the design of the sportsground incorporates the findings and recommendations of the report to Council by JKEnvironments on Site Investigation - Contamination and Acid Sulphate Soil dated 26 May 2021 and that further reports on management of soil contamination will be commissioned if required by the BCO Working Group.

12.       Affirms that it is the intention of Council to deliver the revised Master Plan to the highest possible standard and that Council will not work to deadlines that may compromise the quality of delivery of the elements in the plan.

13 .      Affirms that Council will comply with the requirements of the DPIE to secure approval of the Project Variation consequent upon Council endorsement of the revised Master Plan.

14.       Receive updates in a timely manner on the development and implementation of the revised Master Plan and matters related to it.

15.       Publish on its website the process, approximate timelines, project milestones and other relevant information in relation to the delivery of the revised Master Plan.

16.       Notify parties with which it has contracts related to the endorsed Master Plan of the resolution of this meeting and to undertake negotiations consequent upon this resolution.

17.       Receive a report to the Council meeting of 21 February 2022 (or, if required, in an extraordinary meeting convened for this purpose) as to the outcome of any negotiations with contracting parties in relation to the decision of Council to not proceed with the endorsed Master Plan and to secure Council approval of any proposed terms of settlement in relation thereto; and

18.       Receive a report by July 2022 that outlines: -

a)      Actual bookings in 2018,2019,2020 & 2021 for organised sport on all seven fields within the LGA;

b)      A comparison of actual hours booked to the deemed available hours for bookings for organised sport; and

c)       A percentage breakdown of which types of sports are booking sport fields.

Councillor David Brooks-Horn

Councillor

Councillor David Roenfeldt

Councillor

Councillor Merri Southwood

Councillor

ATTACHMENTS:

There are no supporting documents for this report.