Minutes of Extraordinary Meeting of Council

Extraordinary Meeting of Council 24 January 2022

Minutes

PRESENT: Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor K. Bryla, Councillor R Flood, Councillor B. Kennedy (Deputy Mayor), Councillor K. Mort, Councillor D. Roenfeldt, Councillor M. Southwood and Councillor A. Zbik (Mayor).

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services and Minute Taker.

DECLARATIONS OF INTEREST:

Councillor Brooks-Horn declared a non-pecuniary conflict of interest that is significant in relation to the “Matter of Urgency regarding Development Application 64/2021” as his good friend lives in close proximity to the proposed facility. He indicated he would vacate the meeting and not debate or vote on the item.

APOLOGIES

Nil

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

Councillor Bennison joined the meeting, the time being 7:10PM.

SUSPENSION OF STANDING ORDERS

RESOLVED on the motion of Councillors Zbik and Kennedy that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

PUBLIC FORUM

John Fegan of Northwood in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Don Murchison of Greenwich in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Frank Hamersley of Greenwich in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Lynne Spencer of Greenwich in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

John Southwood of Greenwich in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Brian Norton of Naremburn in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Darren Thompson of Riverview in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Jonathan Hughes of Huntleys Cove in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Roderick Simpson of Greenwich in relation to in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Jennifer Schneller of Northwood in relation to Notice of Motion - Revision of Bob Campbell Masterplan;

Ian Plant of Brooklyn in relation to Notice of Motion - Revision of Bob Campbell Masterplan; and

Martin Cunningham of Greenwich in relation to Notice of Motion - Revision of Bob Campbell Masterplan.

Written Submissions

One (1) written submission was received from Shauna Forrest, President, on behalf of the Lane Cove Bushland and Conservation Society in relation to the to Notice of Motion - Revision of Bob Campbell Masterplan

RESUMPTION OF STANDING ORDERS

RESOLVED on the motion of Councillors Brooks-Horn and Roenfeldt that Standing Orders be resumed.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Orders Of The Day

Nil

Notices of Motion

Notice of Motion – Revision of Bob Campbell Oval Master Plan and actions consequent upon this Revision

RESOLVED on the motion of Councillor Brooks-Horn and Councillor Southwood that Council:-

1. Confirms that it will not proceed with the Bob Campbell Oval Master Plan endorsed at the meeting of Council on 16 November 2020 (the endorsed Master Plan).

2. Undertake the delivery of a revised Bob Campbell Oval Master Plan (the revised Master Plan) as outlined further in this motion.

3. Affirms its commitment that the revised Master Plan will include a natural turf sportsground to replace the synthetic sportsground in the endorsed Master Plan.

4. Immediately cease all works and other acts associated with the delivery of the Master Plan endorsed in resolution 183/2020.

5. Advise all parties, as soon as practicable after this meeting, that have contracts with Council or with other parties that relate to the delivery of the endorsed Master Plan that no further work is to be carried out in relation to the delivery of the endorsed Master Plan.

6. Advise the Hon Anthony Roberts MP, Minister for Planning and Minister for Homes and the Department of Planning, Industry and Environment of Council’s resolution and advise that it is Council’s intention to develop a new proposal for Bob Campbell Oval that will meet the eligibility criteria of the Precinct Support Scheme and that Council will submit the required Project Variation after finalisation of the revised Master Plan for approval.

7. Convene a working group (BCO Working Group) to develop a draft revised Master Plan, to develop specifications for a natural turf sportsfield on Bob Campbell Oval and to develop indicative costings to deliver the draft revised Master Plan.

8. Appoint the Mayor as chairperson of the BCO Working Group which shall consist of:-

• A consultant landscape architect with requisite skills to assist in the delivery of a public recreation area and sportsfield for multiple stakeholders and to be selected by Councillors, in consultation with Council officers;

• Council staff;

• Four Councillors comprising the three Councillors for East Ward and one Councillor representative from Central or West Ward;

• 2 representatives from Greenwich Sports Club;

• 2 representatives from Natural Grass at Bob Campbell Inc;

• 2 representatives from Greenwich Community Association Inc;

• 2 representatives from Northwood Action Group;

• 2 persons with expertise in bushcare management appointed by the General Manager and the Mayor; and

• Such other members as the General Manager and the Mayor may jointly agree.

9. Obtain three quotations, in line with its procurement policy, including from AgEnviro (Dr Mick Battam), to design the specifications for the natural turf in the revised Master Plan and to supervise the works related to the installation of natural turf on Bob Campbell Oval.

10. Requests the General Manager to table at the 21 February 2022 meeting of Council (or as soon as practicable thereafter) a proposed program for the delivery of the revised Master Plan, including but not limited to:-

(i) appropriate community consultation,

(ii) Council endorsement of the revised Master Plan and specifications for a natural turf sportsfield,

(iii) compliance with the requirements of the Environmental Planning and Assessment Act and other legislation,

(iv) completion of tender processes (if required), and

(v) award of contracts required to deliver all elements of the revised Master Plan.

11. Will require that:-

a) The design of the sportsground incorporates the findings and recommendations of the report to Council by JKEnvironments on Site Investigation - Contamination and Acid Sulphate Soil dated 26 May 2021 and that further reports on management of soil contamination will be commissioned if required by the BCO Working Group; and

b) The revised Master Plan works are located within the boundaries of the land zoned Recreation RE1 and that they will not encroach on land zoned E2 as depicted in the Lane Cove Local Environmental Plan 2009.

12. Affirms that it is the intention of Council to deliver the revised Master Plan to the highest possible standard and that Council will not work to deadlines that may compromise the quality of delivery of the elements in the plan.

13 . Affirms that Council will comply with the requirements of the DPIE to secure approval of the Project Variation consequent upon Council endorsement of the revised Master Plan.

14. Receive updates in a timely manner on the development and implementation of the revised Master Plan and matters related to it.

15. Publish on its website the process, approximate timelines, project milestones and other relevant information in relation to the delivery of the revised Master Plan.

16. Notify parties with which it has contracts related to the endorsed Master Plan of the resolution of this meeting and to undertake negotiations consequent upon this resolution.

17. Receive a report to the Council meeting of 21 February 2022 (or, if required, in an extraordinary meeting convened for this purpose) as to the outcome of any negotiations with contracting parties in relation to the decision of Council to not proceed with the endorsed Master Plan and to secure Council approval of any proposed terms of settlement in relation thereto; and

18. Receive a report by July 2022 that outlines: -

a) Actual bookings in 2018,2019,2020 & 2021 for organised sport on all seven fields within the LGA;

b) A comparison of actual hours booked to the deemed available hours for bookings for organised sport; and

c) A percentage breakdown of which types of sports are booking sport fields.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Brooks-Horn and Mort (Total 8).

Against the Motion was Councillor Bennison (Total 1).

Councillor David Brooks-Horn left the meeting, the time being 08:15PM.

Procedural Motion - MATTER OF URGENCY
11	RESOLVED on the motion of Councillor Flood and Councillor Bryla that the following matter regarding Development Application 64/2021 for an indoor sport and recreation facility be dealt with as a matter of urgency, pursuant to clause 3.30 of the Code of Meeting Practice for the following reasons:- The Sydney North Planning Panel was originally scheduled to consider DA 64/2021 on 7 December 2021. However, this was delayed as Council was in caretaker mode. Council now has no timeline on when the Sydney North Planning Panel will make a determination on the DA. A hearing could be scheduled before the next Council meeting in mid-February, meaning the new Council would not have adequate time to consider the relevant information on the DA, or make any necessary decisions prior to the panel hearing; While recognising there has been significant work undertaken on the project to date, it has become clear that there are still a number of concerns from the community. These include but are not limited to the environmental impact of the development on the golf course, the traffic impact on Stevenson street and other surrounding areas, as well as questions about the extent to which other options for a sport and recreation facility have been considered (such as a joint project with other councils at an alternative location); and The newly elected Council has six (6) new, first term Councillors. The new Council needs time to properly consider these concerns before the DA progresses further.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla and Mort (Total 7). Against the Motion was Councillor Bennison (Total 1).
	The Mayor ruled the matter the be urgent.

DEVELOPMENT APPLICATION – LANE COVE SPORT AND RECREATION FACILITY
12	RESOLVED on the motion of Councillor Flood and Councillor Bryla that Council:- 1. Request that the General Manager contacts the Sydney North Planning Panel and requests that they delay determination on DA 64/2021 for the indoor sport and recreation facility; noting that Council is not formally withdrawing the Development Application; and 2. In the event that the Sydney North Planning Panel is unable or unwilling to delay determination on the Development Application, that Council confirms its commitment to consider other options for the indoor sport and recreation facility, and acknowledges that an approved Development Application will not prevent Council from further consulting with the community and considering all options.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla and Mort (Total 7). Against the Motion was Councillor Bennison (Total 1).

The meeting closed at 8:30PM.

Confirmed at the Ordinary Council Meeting of 21 February 2022, at which meeting the signature herein is subscribed.

MAYOR

********* END OF MINUTES *********