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Agenda

Ordinary Council Meeting

19 April 2022

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

commence consideration of all other business at 7pm.

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Notice of Meeting

Dear Councillors

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Tuesday 19 April 2022 commencing at 7pm. The business to be transacted at the meeting is included in this business paper.

Yours faithfully

Craig - GM

Craig Wrightson

General Manager

Council Meeting Procedures

The Council meeting is chaired by the Mayor, Councillor Andrew Zbik. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm on the Thursday following the meeting.

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

The Public Forum will hear registered speakers from the Public Gallery as well as online using the web platform Zoom. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (Monday, 18 April 2022) and a Zoom meeting link will be emailed to the provided email address of those registered as an online speaker. Please note that the time limit of three minutes per address still applies, so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access) Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation. Should you require assistance to participate in the meeting due to a disability; or wish to obtain further information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

Ordinary Council 19 April 2022

TABLE OF CONTENTS

DECLARATIONS OF INTEREST

APOLOGIES

OPENING OF MEETING WITH PRAYER

ACKNOWLEDGMENT TO COUNTRY

NOTICE OF WEBCASTING OF MEETING

public forum

Members of the public may address the Council Meeting on any issue for 3 minutes.

CONFIRMATION OF MINUTES

1. ORDINARY COUNCIL MEETING - 21 MARCH 2022

Mayoral Minutes

2. Mayoral Minute - Update Sport & Recreation Indoor Facility........... 5

3. Mayoral Minute - Bob Campbell Oval Update............................................. 7

4. Mayoral Minute - Australian Local Government Association "Don't Leave Local Communities Behind" Campaign................................................ 9

Orders Of The Day

Notices of Motion

5. Notice of Motion - More Homes and Liveable Communities................. 12

6. Notice of Motion - Community Input into Planning Proposal Assessment Prior to Gateway Determination......................................... 15

Officer Reports for Determination

7. Draft Code of Meeting Practice 2022 - Post Consultation................. 17

8. Deferral of Commencement of Process to Close Canberra Avenue......................................................................................................................................... 19

9. Creation of a St Leonards South Coordination Unit - Further report......................................................................................................................................... 26

10. Traffic Committee - March 2022........................................................................ 30

11. Nominations for Community Representatives to Advisory Committees......................................................................................................................................... 45

12. Investigation into commencement of a Community Toy Library in Lane Cove.............................................................................................................................. 50

13. Community Assistance Grants to Community Groups 2022-2023........ 56

14. Revised Draft Community Strategic Plan 2035......................................... 61

15. 2022/2023 Draft Budget, Fees and Charges and Delivery Program and Operational Plan................................................................................................... 65

16. St Leonards South Section 7.11 Contributions Plan - Adoption...... 70

17. Proposed Voluntary Planning Agreement for Area 12 - 3 Holdsworth Avenue, St Leonards - St Leonards South Precinct.............................. 73

Officer Reports for Information

18. Council Snapshot March 2022........................................................................... 76

Ordinary Council Meeting 19 April 2022

Mayoral Minute - Bob Campbell Oval Update

Subject: Mayoral Minute - Bob Campbell Oval Update

Record No: SU8695 - 19738/22

Division: Lane Cove Council

Author(s): Councillor Andrew Zbik

Background

Council resolved on 24th January 2022 to revise the Bob Campbell Oval Masterplan (Refer Resolution 10/2022).

Discussion

To provide an update for our community, Council officers have actioned the following to date:-

1. Council has engaged Taylor Brammer Landscape Architects (TBLA) to develop the Bob Campbell Oval Master Plan as resolved by Council on 21st March 2022 (Refer Resolution 53/2022).

2. The first community workshop is scheduled for 6pm Thursday 28th April 2022. Invitations have been sent to the following stakeholders to attend:-

· 2 representatives from Greenwich Sports Club

· 2 representatives from Natural Grass at Bob Campbell Inc

· 2 representatives from Greenwich Community Association Inc

· 2 representatives from Northwood Action Group

· 2 representatives from the Greenwich Games Committee

· 2 persons with expertise in Bushcare management

· 2 representatives from Northern Suburbs Football Association

· 2 representatives from Northern Suburbs Cricket Association

· 2 representatives from North Shore Junior Cricket Association

· 2 representatives from the Greenwich Public School

· 2 Representatives from Northern Suburbs Ultimate Frisbee

· 1 representative of the Osborne Park Residents Association

3. Following the community workshop, TBLA will prepare a revised Bob Campbell Oval Masterplan to be presented back to a second community workshop with the same stakeholders outlined in point 2 above.

4. Council has completed negotiations and successfully terminated the contract for the provision of a synthetic turf playing field.

5. Per Council’s Resolution of 24th January 2022, a Councillor from Central Ward and West Ward can choose to attend.

Further to the above actions, on Friday 18th March 2022, Council’s General Manager Mr Wrightson and myself met with The Hon Anthony Roberts MP - State Member for Lane Cove to provide an update on the progress of the revised Bob Campbell Oval Masterplan.

RECOMMENDATION

That Council:-

1. Receive and note the Mayoral Minute; and

2. Determine which Central and West Ward Councillors will attend the workshop.

Councillor Andrew Zbik

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 19 April 2022

Mayoral Minute - Australian Local Government Association "Don't Leave Local Communities Behind" Campaign

Subject: Mayoral Minute - Australian Local Government Association "Don't Leave Local Communities Behind" Campaign

Record No: SU2073 - 19777/22

Division: Lane Cove Council

Author(s): Councillor Andrew Zbik

Background

The next Federal Election is expected to be held on 21st May 2022. Working in conjunction with its member state and territory associations, the Australian Local Government Association (ALGA) has developed a framework and resources for a national advocacy campaign that will run in the lead up to this election.

Based around the tagline of “Don’t Leave Local Communities Behind”, the goal is to secure funding and policy commitments that will support every Australian council and community, and ensure all Australians have an equal opportunity to share in the benefits of Australia’s post-pandemic recovery.

All Australian councils have been asked to participate in this campaign to ensure a coordinated approach that will deliver the best possible outcomes.

Discussion

The Don’t Leave Local Communities Behind campaign will promote 17 priority asks in the portfolios of economic recovery, transport and community infrastructure, building resilience, circular economy and intergovernmental relations.

These priorities are based on motions passed by councils at ALGA’s annual National General Assembly and have been endorsed by ALGA’s Board which is comprised of representatives from all state and territory Local Government Associations.

They have been assessed by independent economists and would add around $6.46 billion per year to Australia’s Gross Domestic Product while creating 43,444 jobs.

The Don’t Leave Local Communities Behind campaign will run for five weeks, with each week focussing on one of the five portfolio areas.

The full list of national Federal Election priorities that will be promoted through this campaign is outlined below:-

Economic recovery

1. An initial injection of Financial Assistance Grants to local government of $1.3 billion to support communities and jobs and also resolve the current practice of bringing forward two quarterly Financial Assistance Grant payments each year.

2. A commitment to return Financial Assistance Grants to at least one percent of Commonwealth taxation revenue via a phased approach.

Transport and community infrastructure

3. $500 million per annum for a four-year continuation of the Local Roads and Community Infrastructure Program.

4. A strategic local roads investment program of $300 million per annum over four years to address road transport first and last mile issues and congestion on local roads.

5. An increase in Roads to Recovery to $800 million per annum (an additional $300 million per annum) and the Black Spot Program to $200 million per annum over four years, while addressing the South Australian road funding anomaly by making the additional $20 million per annum to SA in 2021-22 and 2022-23 permanent.

6. Continuing the Stronger Regional Digital Connectivity Package at $55 million over four years.

7. $200 million over four years to assist councils to develop and implement innovative housing partnerships.

Building resilience

8. A targeted disaster mitigation program of $200 million per annum for four years which will reduce the costs of response and recovery and strengthen community resilience.

9. A commitment to ensuring betterment funding as a core element of disaster recovery funding arrangements.

10. A commitment to include community infrastructure that is publicly accessible and owned, and local government waste, water and wastewater assets under Disaster Recovery Funding Arrangements.

11. A Local Government Climate Response Partnership Fund of $200 million over four years to enable planning and preparation to minimise the impacts of climate change in local communities and enable councils to achieve climate neutrality as soon as practicable.

12. $100 million per annum over four years provided directly to local governments to support the capabilities of Indigenous councils and the implementation of the Closing the Gap local/regional voice.

Circular economy reuse

13. Support to provide guidance and advice to councils on how to unlock the circular economy locally, particularly in rural, regional, and remote areas.

14. Support to investigate and, if feasible, implement a national bin harmonisation program that will improve kerbside recycling, reduce contamination, and maximise opportunities for

15. $100 million per annum over four years to fund local government circular waste innovation projects.

Intergovernmental relations

16. Reinstating local government representation to the primary intergovernmental forum in Australia, the National Cabinet.

17. Ensuring local government’s ongoing voting membership of other relevant Ministerial forums.

ALGA has developed free campaign resources that can be adapted and used by all councils to ensure a consistent and effective approach.

Participating in a national advocacy campaign does not preclude this council from advocating on additional local needs and issues, but it will strengthen the national campaign and support all 537 Australian local governments.

RECOMMENDATION

That Council:-

1. Supports the national funding priorities of the Australian Local Government Association (ALGA), which would contribute an estimated $6.46 billion per year to Australia’s GDP and create 43,444 jobs; and

2. Agrees to support and participate in the Australian Local Government Association’s advocacy for their endorsed national funding priorities by writing to the local Federal Member(s) of Parliament, all known election candidates in local Federal electorates and the President of the Australian Local Government Association to:

a. Express support for ALGA’s funding priorities;

b. Identify priority local projects and programs that could be progressed with the additional financial assistance from the Federal Government being sought by ALGA; and

c. Seek funding commitments from the members, candidates and their parties for these identified local projects and programs.

Councillor Andrew Zbik

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 19 April 2022

Notice of Motion - More Homes and Liveable Communities

Subject: Notice of Motion - More Homes and Liveable Communities

Record No: SU8439 - 19773/22

Division: Lane Cove Council

Author(s): Councillor Kathy Bryla

Executive Summary

With the Ministerial Media release by the NSW Department of Planning and Environment on the 5^th of April 2022, we would like to raise our surprise and disappointment that the Design and Place SEPP package in most of its entirety has been disbanded. Given that our LGA needs to meet housing targets in conjunction with gaining support from the Lane Cove community, we require high quality urban standards that consider liveability, sustainability and resilience. This is imperative to gain the confidence and partnership with our community when new developments are proposed.

We believe the points below would greatly assist Lane Cove and greater NSW to reach the departments’ goals sooner, with less disruption and provide long term economic benefit to the community.

Discussion

This Notice of Motion seeks to achieve the following.

Support the implementation of key parts to the Urban Design Guide:-

Our strong concern for the Urban Design Guide recommendations not being adopted is the need to urgently increase support to our local government assessment process for new developments and precincts. Community objection is the biggest cause of slow assessments and we want to aim for faster time frames on approvals and delivery of projects. The introduction of these SEPP and Regulatory instruments would provide greater certainty around the planning system and enable the approval process to be streamlined, saving all involved time and money¹. We advocate for the state to adopt the following guideline initiatives for urban design:-

· Tree canopy targets for public and private sites;

· Public open space targets - for size and distribution;

· Walkability targets - block lengths, mid-block connections and distance to transport and centres; and

· Urban heat - tree canopy and low solar absorptance of roofs.

Support the implementation of the highly valuable non-residential sustainability initiatives:-

There is a strong need to adopt the following Non-Residential sustainability initiatives which would make a positive contribution to the industry and add value to the government’s aim to build resilient and liveable communities, that are designed to withstand the impact of climate change:-

· Embodied Carbon Reporting of key materials using common frameworks and tools to be developed (NABERS and GBCA are delivering these tools). This does not require a target to be met, purely a reporting mechanism that enables data capture for future targets, stimulating discussion and opportunity for community education, research and industry growth.

· Net Zero Statements that require a development to identify how their design and systems are capable of future electrification by 2035. This is to indicate how buildings will adapt to being electrified in the future if they are not to be at the time of completion. Also required to demonstrate how they will meet Net Zero in their operational emissions (essentially renewable power purchase to top up what they can’t get to with their building systems).

· Electric Vehicle Readiness across all development types to ensure that they are resilient to the change when it is required and can be cost effectively upgraded by the ongoing community owner. This regulation is likely to be placed into the National Code of Construction (previously BCA) in the near future so we should understand the impact this will have on new developments which do not allow for EV in their designs.

RECOMMENDATION

That Council:-

1. Write to the NSW Minister for Planning and member for Lane Cove, the Honourable Anthony Roberts MP and NSW shadow minister for planning, Paul Scully MP to express:-

a) Express strong concern that the Urban Design Guide recommendations are not to be adopted as best practice guidance and that reconsideration be given to adopt the following guideline initiatives for urban design:-

i. Tree canopy targets for public and private sites;

ii. Public open space targets - for size and distribution;

iii. Walkability targets - block lengths, mid-block connections and distance to transport and centres; and

iv. Urban heat - tree canopy and low solar absorptance of roofs.

b) Express our strong need to have the following non-residential sustainability initiative adopted in state policy:-

i. Embodied Carbon Reporting of key materials using common frameworks and tools to be developed (NABERS and GBCA are delivering these tools). Noting, this does not require a target to be met, purely a reporting mechanism that enables data capture for future targets, stimulating discussion and opportunity for community education, research and industry growth;

ii. Net Zero Statements that require a development to identify how their design and systems are capable of future electrification by 2035. Noting, this is to indicate how buildings will adapt to being electrified in the future if they are not to be at the time of completion. Also required to demonstrate how they will meet Net Zero in their operational emissions (essentially renewable power purchase to top up what they can’t get to with their building systems); and

iii. Electric Vehicle Readiness across all development types to ensure that they are resilient to the change when it is required and can be cost effectively upgraded by the ongoing community owner. Noting, this regulation is likely to be placed into the National Code of Construction (previously BCA) in the near future so we should understand the impact this will have on new developments which do not allow for EV in their designs.

2. Request that the Northern Sydney Regional Organisation of Councils consult with its members and where agreed, advocate with the NSW Government for the enactment of priority elements of the SEPP.

Councillor Kathy Bryla

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 19 April 2022

Notice of Motion - Community Input into Planning Proposal Assessment Prior to Gateway Determination

Subject: Notice of Motion - Community Input into Planning Proposal Assessment Prior to Gateway Determination

Record No: SU8727 - 19776/22

Division: Lane Cove Council

Author(s): Councillor Merri Southwood

Executive Summary

This report seeks Council to implement practices to allow the community to be notified about the impacts of planning proposals before the mandated consultation process.

Background

There is no legislative requirement for planning (re-zoning) proposals to be notified to the community or exhibited for community consultation until after they have been approved for exhibition through the Gateway process.

In most cases, planning proposals have been the subject of pre-lodgement discussions between the applicant and the relevant council but there is no opportunity for the community to be involved in these discussions.

The Ministerial Direction under Section 9.1 of the Environmental Planning and Assessment Act 1979 titled Local Planning Panels Direction - Planning Proposals requires a council to refer all planning proposals prepared after 1 June 2018 to the local planning panel for advice, subject to exceptions to be determined by the General Manager.

In Lane Cove Council’s case, planning proposals are referred to the Lane Cove Local Planning Panel (LCLPP). It is only after Council has received advice from the LCLPP that Council can decide whether or not to forward the planning proposal to the Minister for Gateway approval. If Council resolves not to support a planning proposal, an applicant may seek a re-zoning review through the Sydney North Planning Panel (SNPP). If the SNPP supports the planning proposal, it will proceed to Gateway. Some planning proposals lodged with Council may have significant impacts on adjacent residents or the community generally.

In the case of planning proposals lodged for sites within the area covered by the St Leonards Crows Nest 2036 Plan, the strategic planning document that outlines indicative planning criteria for sites within the boundaries of the 2036 precinct, the impacts may be significant and may affect not only residents of Lane Cove but also those in the North Sydney and Willoughby LGAs.

Ministerial Direction 1.13 requires planning proposals for sites within the 2036 precinct to be consistent with the 2036 Plan. Proposals may be inconsistent with the 2036 Plan only if they are of minor significance, achieve the overall intent of the 2036 Plan and do not undermine achievement of the Plan’s vision, objectives and actions.

Council officer assessment of planning proposals will benefit from being informed by community input at an earlier stage of the planning proposal process.

RECOMMENDATION

That Council:-

1. Continue its practice of uploading details of planning proposals on its website as soon as practicable after lodgement with Council;

2. Require notices of a planning proposal and relevant links to details thereof to be posted in prominent locations on all street frontages of subject sites as soon as practicable after lodgement of the planning proposal, including the planning proposal for 448-456 Pacific Highway;

3. Notify all Councillors of the lodgement of a planning proposal within a reasonable time of upload to the Council website, including the planning proposal for 448-456 Pacific Highway;

4. Accept submissions from the community at any time after details of planning proposals have been uploaded to Council’s website and have regard to the content of these submissions in the development of the material prepared for LCLPP advice; and

5. In respect of planning proposals within the 2036 precinct, have regard to the requirements of Ministerial Direction 1.13 in its assessment of planning proposals.

Councillor Merri Southwood

Councillor

ATTACHMENTS:

AT‑1 View	IHAPS Ministerial Directions Proposal		Available Electronically
AT‑2 View	Ministerial Local Direction Commenced 01 March 2022		Available Electronically

Ordinary Council Meeting 19 April 2022

Draft Code of Meeting Practice 2022 - Post Consultation

Subject: Draft Code of Meeting Practice 2022 - Post Consultation

Record No: SU837 - 18940/22

Division: Corporate Services Division

Author(s): Stephen Golding

Executive Summary

The Draft Code of Meeting Practice (AT-1) was adopted by Council at the Ordinary Council Meeting of 21 February 2022 for the purpose of public exhibition. The draft code reflected the NSW Office of Local Government’s (OLG) mandatory and non-mandatory amendments with several additional changes adopted by Council at the meeting.

Community Consultation was undertaken as per the community consultation strategy adopted by Council.

Fifty two (52) submissions were received, forty five (45) via the online survey and seven (7) via written submissions, in relation to the Draft Code of Meeting Practice with responses from the submissions summarised within the report.

The online survey was anonymous and therefore the survey responses are attached to this report (AT-2). The seven written submission were on the amendment of the ‘minute of silence for reflection or prayer’ are available on the Councillors Hub to adhere to the Privacy and Personal Information Protection Act 1998.

In summary, the majority of submissions are in support of the Draft Code of Meeting Practice that was exhibited for consultation.

Background

The draft code includes both mandatory and non-mandatory provisions, consistent with the Office of Local Government’s Model Code of Meeting Practice and ‘other proposed amendments’ that were outlined in the report to the Ordinary Council Meeting of 21 February 2022.

A total of fifty two (52) submissions were received, forty five (45) from the online survey and seven (7) written submissions specifically addressed the replacement of the current Prayer with a Minute of Silence for Reflection or Prayer.

Whilst the survey specifically addressed the ‘other proposed amendments’ to the Draft Code of Meeting Practice, it also presented an opportunity for members of the community to respond to the OLG’s mandatory and non-mandatory amendments to the draft code.

Discussion

Below is a summary of the submissions received in relation to the ‘other proposed amendments’;

· The Prayer at the beginning of meetings be removed and replaced with a Minute of Silence for Reflection or Prayer - 81% of the submissions were in favour of this amendment.

Of the submissions received, 42 were in favour of the Minute of Silence for Reflection or Prayer replacing the Prayer in its current form, with the remaining 10 favouring the Prayer to remain in its current form.

· Timing of Ordinary Council Meetings with a proposal to move Ordinary Council Meetings from the 3rd Monday of each month to the Thursday following the 3rd Monday of each month, commencing May 2022 - 71% of the submissions were in favour of this amendment.

Of the submissions received, 37 were in favour of the Ordinary Council Meetings being moved to a Thursday, 2 were opposed and 13 provided no comment.

· Closed Committee items to be moved from the beginning of the business paper agenda to the end of the business paper agenda - 66% of the submissions were in favour of this change.

Of the submissions received, 34 were in favour of moving the Closed Committee Items to the end of the agenda, 2 were opposed, 3 were neutral or unsure, 1 person stated that it should be a matter for Councillors to decide and 13 provided no comment.

· Reasons for Councillors not attending meetings in person are limited to exceptional circumstances - 60% of the submissions were in favour of this change

Of the submissions received, 31 were in favour of limiting Councillors physical non-attendance at Council meetings to exceptional circumstances, 2 were opposed, 8 provided general commentary without favouring one way or another, 2 people stated that it should be a matter for Councillors to decide and 9 provided no comments.

Conclusion

Overall, the submissions were in support of the amendments outlined in the Draft Code of Meeting Practice, as exhibited.

RECOMMENDATION

That Council adopts the Draft Code of Meeting Practice dated February 2022, as exhibited.

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

AT‑1 View	Draft revised Code of Meeting Practice (2022)	60 Pages	Available Electronically
AT‑2 View	Code of Meeting Practice - Survey Responses	4 Pages	Available Electronically

Ordinary Council Meeting 19 April 2022

Deferral of Commencement of Process to Close Canberra Avenue

Subject: Deferral of Commencement of Process to Close Canberra Avenue

Record No: SU1326 - 17444/22

Division: Open Space and Urban Services Division

Author(s): Sashika Perera

Executive Summary

The February 2022 Council meeting resolved to receive a report to the April 2022 Council meeting on the following matters:-

1. The cumulative traffic movements and impacts of all vehicles during the development of the 23 amalgamated sites in the St Leonards South Master Plan until Certificates of Occupancy have issued for all developments (Construction Stage);

2. The cumulative impact of all vehicles after Certificates of Occupancy have issued for all developments (post development); and

3. For the above two scenarios, a comparison of impacts on the road network within the St Leonards South Master Plan area for the closure of Canberra Avenue and no closure of Canberra Avenue.

The report analyses the construction traffic routes assigned to each development in the St Leonards Precincts at two stages. Stage 1 when Canberra Avenue is opened and Stage 2 when Canberra Avenue is closed.

The findings are that the closure of Canberra Avenue will have minimal impact to the road network during construction.

To ensure minimal disruption during construction, the report also outlines an overarching approach to managing concurrent construction sites with an emphasis on communication and coordination between Council and the Project Managers of the sites. All approved Construction Traffic Management Plans will be published on the website in the new Regulating Development Section.

In regard to the cumulative impact of the post development traffic, Council is currently preparing a report outlining results of a detailed traffic model (AIMSUN) for consideration by Council at a future meeting. Is anticipated that the closure of Canberra will have minimal impact on the local and regional road networks.

Background

In the St Leonard’s South precinct, there are 23 amalgamated sites with at least 1,974 dwellings to be constructed in developments ranging from 6 story’s (25m) to 19 story’s (65m).

It is expected that there would be a total of 11 Development Applications for the whole of St Leonards South Precinct.

At the time of writing this report, three development applications had been lodged and publicly exhibited. They are:-

· DA21/99 – 21-41 Canberra Avenue and 18-32 Holdsworth Avenue (Areas 7-11);

· DA21/162 – 13-19 Canberra Avenue (Area 5); and

· DA21/187 – 10-12 Marshall Avenue and 1-3 Holdsworth Avenue (Area 12).

The remaining amalgamated sites are yet to lodge Development Applications with Council.

Further to this it should be noted that on 4 March 2022, DA21/99 for Areas 7-11 was approved by the Sydney North Planning Panel subject to recommended conditions and is expected to commence construction in the 1^st Quarter of 2023 at the earliest.

With the exception of St Leonards Plaza, no construction has commenced in the St Leonards South Precinct. Under the current program, the St Leonards Plaza is expected to be completed by the end of 2022 before construction of any of the development sites in the St Leonards South Precinct commences.

Discussion

The Cumulative Traffic Impacts During the Construction Stage

The objective of Council’s resolution is to understand and minimise the impacts of construction traffic (for all developments) on surrounding residents and the local road network.

While the resolution calls for an analysis of the cumulative traffic impact during construction for the entire St Leonards South Precinct, there is no single approach to quantify the impact, as the timing of all construction projects is highly variable. By nature, timing of construction projects is dependent on external aspects such as market force and financial viability of individual developments which is beyond the control of Council. Furthermore, the number of construction trucks generated by each site (a key factor in quantifying the impact) is dependent upon the scale and proposed construction program of the development, which at this stage, is unknown.

Notwithstanding the above, an overarching approach can be developed to minimise disruption to the local and Regional Road networks with an emphasis on communication and coordination between Council and project managers of concurrent development sites.

Construction vehicles accessing the St Leonards South Precinct will not be permitted to use Duntroon Avenue due to:-

· Disruption to residents on Duntroon Avenue; and

· Disruption to River Road when exiting.

Construction vehicles accessing the St Leonards South precinct from River Road will only be permitted to access River Road from Pacific Highway via Greenwich Road.

For the purpose of understanding the impacts of construction traffic in the St Leonards South Precinct, the following entry and exit routes will be assigned under two stages.

Stage 1 – Canberra Avenue Opened (Refer to AT-1)

With Canberra Avenue opened, the following entry and exit routes will be assigned to each development site:

Development Site	Entry Route	Exit Route
Area 7 - 11	River Rd -> Canberra Ave	Berry Rd->Pacific Hwy
Area 5	River Rd -> Canberra Ave	Berry Rd ->Pacific Hwy
Area 1, 2 and 4	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy
Area 3	River Rd -> Canberra Ave	Berry Rd ->Pacific Hwy
Area 6	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy
Area 12	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy
Area 13 - 15	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy
Area 16 -17	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy
Area 18 -20	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy
Area 21	River Rd -> Park Rd	Park Rd -> Pacific Hwy
Area 22	River Rd -> Park Rd	Park Rd -> Pacific Hwy
Area 23	River Rd -> Park Rd	Park Rd -> Pacific Hwy

The distribution of construction traffic between the River Road/Canberra Avenue intersection, Pacific Highway/Berry Road intersection and River Road/Park Road intersection is expected to minimise the impact on local roads.

Stage 2 – Canberra Avenue Closed (Refer to AT-2)

When Canberra Avenue is closed at the intersection of Duntroon Avenue following the completion of construction of Area 7-11, Areas 3 and 5 can then access their developments via Berry Road/Pacific Highway. This is summarised as follows:

Development Site	Entry Route with Canberra Ave Opened	Exit Route with Canberra Ave Opened	Impact of Canberra Ave Closure
Area 7 - 11	River Rd -> Canberra Ave	Berry Rd->Pacific Hwy	No impact - completed
Area 5	River Rd -> Canberra Ave	Berry Rd ->Pacific Hwy	Alternate Route for Entry: Berry Rd-> Pacific Hwy
Area 1, 2 and 4	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy	No Impact
Area 3	River Rd -> Canberra Ave	Berry Rd ->Pacific Hwy	Alternate Route for Entry: Berry Rd-> Pacific Hwy
Area 6	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy	No Impact
Area 12	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy	No impact
Area 13 - 15	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy	No impact
Area 16 -17	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy	No impact
Area 18 -20	Pacific Hwy -> Berry Rd	Berry Rd ->Pacific Hwy	No impact
Area 21	River Rd -> Park Rd	River Rd -> Park Rd	No impact
Area 22	River Rd -> Park Rd	River Rd -> Park Rd	No impact
Area 23	River Rd -> Park Rd	River Rd -> Park Rd	No impact

Overarching Approach to Managing Construction Traffic from St Leonards South Precinct

At DA stage, Council will include as a condition of Development Consent, the requirement to submit a Construction Traffic Management Plan (CTMP) for each development site. Council will notify the developer of any concurrent construction projects in the area and specify the requirement to use the above entry/exit routes for their site.

Once submitted, the CTMP will be reviewed by Council’s Traffic and Transport Section. The review process considers the following:-

· Number of trucks generated by the development;

· Assessment of the swept paths of the trucks;

· Proposed entry/exit routes;

· Proposed work hours;

· Nature of local and regional roads that the trucks will be accessing;

· Pedestrian and cycle safety during construction;

· Review of Traffic Control Plan (TCP) including location of traffic controllers;

· Location of Works Zones; and

· A comparison of the CTMPs from any concurrent construction projects.

As part of the CTMP approval process, Council will condition the above assigned entry/exit routes (amongst other conditions). Any breaches to the CTMP conditions will result in fines of up to $6000 for the first offence. All approved CTMPs will be published on the website in the new Regulating Development Section.

Once construction commences, a post implementation review of the CTMP will be undertaken by Council to monitor the impacts on the local and regional road networks. This will be done through:-

· Regular coordination and communication with respective Project Managers;

· Site visits during peak hours and outside of peak hours; and

· Enforcement.

If the post implementation review finds any adverse impacts to the local or regional road networks, Council will propose the following changes:-

· New entry/exit routes to redistribute the construction traffic to minimise the impact on local and regional roads;

· New operational hours outside of peak times where possible;

· Use of smaller trucks;

· Installation of temporary pedestrian management; and

· Amendments to the TCP including new/additional locations for traffic controllers.

The Cumulative Impact of all Vehicles Post Development

Council is in the process of developing an AIMSUN traffic model and report to assess the cumulative traffic impact of all proposed developments in St Leonards. The model will be based on 1974 dwellings.

The report will also undertake a scenario assessment in which Canberra Avenue is either opened or closed at River Road.

While the AIMSUN model and report will provide a quantitative analysis of the impacts resulting from the closure of Canberra Avenue, it is anticipated that the closure will have a minimal impact on the local and regional road networks.

Conclusion

This report outlines an approach to managing concurrent sites during construction to ensure minimal disruption to the road network and surrounding residents.

The findings indicate that that the closure of Canberra Avenue will have minimal impact to the road network during construction once Area 7-11 construction is complete.

Council will closely monitor the St Leonards South precinct during construction and communicate with the Project Managers of the sites. During this process the Traffic Management Plans will be continually reviewed and updated as required.

Duntroon Avenue will not be permitted for use by construction traffic accessing the St Leonards South precinct.

Construction vehicles accessing the St Leonards South Precinct via River Road will only be permitted to access River Road from Pacific Highway via Greenwich Road.

In regard to the cumulative impact of the post development traffic, Council is currently preparing a report outlining results of the AIMSUN traffic Model for Council’s consideration at a future meeting. It is anticipated that the closure of Canberra will have minimal impact on the local and regional road networks.

RECOMMENDATION

That:-

1. The report be received and noted;

2. All Construction Traffic Management Plans for developments in the St Leonards South Precinct avoid utilising Duntroon Avenue for construction activities; and

3. A further report be submitted to Council for consideration of the closure of Canberra Avenue.

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

ATTACHMENTS:

AT‑1 View	Stage 1: Canberra Avenue Opened	1 Page
AT‑2 View	Stage 2: Canberra Avenue Closed	1 Page

Ordinary Council Meeting 19 April 2022

Creation of a St Leonards South Coordination Unit - Further report

Subject: Creation of a St Leonards South Coordination Unit - Further report

Record No: SU4426 - 18094/22

Division: Environmental Services Division

Author(s): Mark Brisby

Executive Summary

At its meeting of 21 February 2022 Council resolved to receive a report to the meeting of 21 March 2022 on the establishment of a St Leonards South Coordination Unit. The report was deferred to the meeting of 19 April 2022 to allow further consideration.

The purpose of this report is for Council to further consider the practical measures that would assist achievement of the intended outcomes of establishing a St Leonards South Coordination Unit, to minimise disruption to the local amenity caused by the rollout of development, by providing a forum for communication between the community, Council and the developers.

To facilitate the matter following the Council meeting of 21 March 2022 discussions were held with initiating Councillors regarding the aims and objectives of the proposed unit.

It is recommended that Council provided an updated website to improve the availability information to the community and designate a Council staff member to improve responses relating to the construction of the developments and to facilitate better communication, it is proposed to establish a working group with local residents, developers and Council representatives.

Background

The St Leonard’s South Precinct involves 23 amalgamated sites within 8 hectares, with at least 1,974 dwellings to be constructed. It is expected that there will be a total of 11 Development Applications for the Precinct.

Currently three development applications have been lodged and publicly exhibited. They are:-

· DA21/99 – 21-41 Canberra Avenue and 18-32 Holdsworth Avenue (Areas 7-11);

· DA21/162 – 13-19 Canberra Avenue (Area 5); and

· DA21/187 – 10-12 Marshall Avenue and 1-3 Holdsworth Avenue (Area 12).

The remaining amalgamated sites are yet to lodge Development Applications with Council.

it should be noted that on 4 March 2022, DA21/99 for Areas 7-11 was approved by the Sydney North Planning Panel subject to recommended conditions.

Discussion

The intention of the original Notice of Motion was to:-

· Manage and coordinate delivery of the individual development projects;

· Minimise disruption to amenity of the communities within these areas;

· Ensure smooth delivery of development projects; and

· Enforce compliance with conditions of consent.

In relation to Council managing the delivery of the individual projects, as discussed in the report to the March Council meeting, this can only be carried out by the respective developers / property owners. They are required to submit a Development Application to Council for assessment.

Under the NSW Environmental Planning & Assessment Act 1979, a Council has no authority (legal or otherwise) to stop or restrict any applicant from lodging a Development Application. Similarly, Council has no legal authority to sequence when construction may commence via a development consent condition or otherwise.

The determination authority for Development Applications in the St Leonard’s South precinct is the Sydney North Planning Panel under the current referral criteria.

Following the deferral of the report at the March Council meeting discussions were held with the initiating Councillors. It has been clarified that the intention of the unit is to facilitate communication between interested parties with an aim of protecting the amenity of the residents while construction occurs in the precinct.

To respond to this, it is proposed to create a designated St Leonard’s South Precinct section of the Councils website. This would allow residents, members of the public and other interested parties to have easy access to the appropriate information / documents.

The subject information shall include, but not be limited to the following:-

· The development application approved plans;

· Development Consent Conditions;

· The Construction Certificate as issued by the Private Certifier;

· The details of the Private Certifier; and

· Approved Construction /Demolition Traffic Management Plan.

In addition, a link to Council’s Customer Request Management system to report activities outside of approved conditions of consent and Traffic Management Plans will also be provided.

Further to this, documents of interest could be highlighted. The community has raised concern with the disruption that maybe caused by the construction related traffic. Conditions of consent will require the submission of a Construction/Demolition Traffic Management Plan (CDTMP) prior to the issue of the construction certificate.

The Private Certifier is required to submit the proposed CDTMP to Council for approval. These plans are assessed by Council staff for suitability including consideration of the cumulative impacts of each ongoing development.

Generally, the Construction/Demolition Traffic Management Plan is part of the Construction Certificate. In these instances, the CDTMP would be posted as a separate document on the designated website page which will be clearer for the community to reference.

To assist the community, it is proposed to nominate a designated Council staff member for the public to contact for all matters relating to the SLS precinct. This officer would liaise with the appointed Private Certifier regarding concerns raised and their contact details will be posted on the website.

In relation to compliance with the conditions of consent, under the regulations this is the responsibility of the Private Certifier. In the event there are any breaches of the conditions, the Certifier is required to advise the builder of such and give directions to rectify.

If the PCA and builder are unable to resolve, the Certifier will issue a directions order and provide a copy to Council. Council’s building compliance team would then pursue the matter with the builder and take any necessary action which may include:-

· the issue of a written notice of direction;

· penalty infringement notices or; and

· take legal action in the Land & Environment Court.

In addition to the above, Council’s Rangers staff regularly monitor construction sites, identify any breaches of development consent conditions and take appropriate action including the issue of penalty notices.

The St Leonard’s South Precinct designated officer would provide a consistent path of communication between Council, the Community and the Certifier along with coordinating internal Council processes.

To facilitate the communication, it is proposed to establish a working group that would include the following members:-

· East Ward Councillors;

· Representative from of each of the developers from sites under construction;

· Council staff, including the nominated SLS liaison officer;

· Representative of the residents from ‘Pavilions on the Park’, 2-16 Duntroon Avenue, body corporate;

· Representative of the residents from ‘The Embassy’, 1-13 Marshall Avenue, body corporate;

· Representative of the residents from ‘Prologue, 2 Canberra Avenue, body corporate; and

· Chairman of North Sydney Council’s, Wollstonecraft Precinct Committee.

The administration of the working group will be the responsibility of Councils Environmental Services Division and it is envisaged that this is able to be accommodated within the current workloads.

Invitations will be sent to the above groups seeking their interest in participating in the working group with the initial meeting establishing the meeting schedule going forward.

It should be noted that only one development application has been granted consent at this point and commencement of construction is not envisaged until the second quarter of 2023.

Conclusion

As discussed it is the responsibility of Private Certifiers (appointed by the applicants) to ensure project coordination and management for their own sites. This would include the development of any subsequent plans/strategies associated with the development approval.

Council can take a proactive role in the management of the development at St Leonards South Precinct with the aim of protecting the amenity of the community particularly during the construction stage.

To respond to this, it is proposed to establish a designated St Leonard’s South Precinct section of the Councils website. This would allow residents, members of the public and other interested parties to have easy access to the appropriate information / documents.

The information to be displayed on the website will include, but not be limited to the following:-

· The development application approved plans;

· Development Consent Conditions;

· The Construction Certificate as issued by the Private Certifier;

· The details of the Private Certifier;

· Approved Construction /Demolition Traffic Management Plan; and

· A link to Council’s Customer Request Management system to report activities outside of approved conditions of consent and Traffic Management Plans.

To further assist the community, it is proposed to nominate a designated Council staff member for the public to contact for all matters relating to the SLS precinct. This officer would liaise with the appointed Private Certifier regarding concerns raised and their contact details will be posted on the website.

It is proposed to establish a working group that would include, the Mayor, East Ward Councillors, appropriate Council staff, individual developers and nearby residents. The administration of the working group will be accommodated within the Environmental Services Division.

RECOMMENDATION

That Council: -

1. Establish a designated page on Council’s website for the St Leonards South Precinct to include, but not be limited to the following:-

· The development application approved plans;

· Development Consent Conditions;

· The Construction Certificate as issued by the Private Certifier;

· The details of the Private Certifier;

· Approved Construction /Demolition Traffic Management Plan; and

· A link to Council’s Customer Request Management system to report activities outside of approved conditions of consent and Traffic Management Plans.

2. Establish a St Leonards South Precinct Working Group as a forum for communication on matters relating to the rollout of development within the St Leonards South Precinct, members to include:-

· East Ward Councillors;

· Representative from of each of the developers from sites under construction;

· Council staff, including the nominated SLS liaison officer;

· Representative of the residents from ‘Pavilions on the Park’, 2-16 Duntroon Avenue, body corporate;

· Representative of the residents from ‘The Embassy’, 1-13 Marshall Avenue, body corporate;

· Representative of the residents from ‘Prologue, 2 Canberra Avenue, body corporate; and

· Chairman of North Sydney Council’s, Wollstonecraft Precinct Committee.

3. Request the General Manager to nominate a designated Council staff member as a point of contact for the public regarding the St Leonards South Precinct. The staff member’s contact details to be posted on the designated page on the website.

ATTACHMENTS:

AT‑1 View

REPORT - Creation of a St Leonards South Coordination Unit - Further report - March 2022

4 Pages

Available Electronically

Mark Brisby

Executive Manager – Environmental Services

Environmental Services Division

Ordinary Council Meeting 19 April 2022

Nominations for Community Representatives to Advisory Committees

Subject: Nominations for Community Representatives to Advisory Committees

Record No: SU827 - 18996/22

Division: Corporate Services Division

Author(s): Stephen Golding

Executive Summary

Following the Representation on Council Advisory Committees and Other External Organisations report to the Ordinary Council Meeting of 21 February 2022, Council called for community representatives to nominate for a range of Council Advisory Committees.

All nominations received were presented to the Council Selection Committee for consideration. This report outlines the recommendations of the Council Selection Committee and recommends that Council endorse the recommendations for appointment of community members for Council’s Advisory Committees.

Background

Council is committed to ensuring the community is informed and encourages community participation in decision making. Council currently operates various Advisory Committees and participates in other committees to engage the community. Council’s Advisory Committees consider and advise on a wide range of local issues by providing a discussion forum for Council representatives, local stakeholders and community members.

Representation on Council Advisory Committees for 2022 was reported to Council at the Ordinary Council Meeting of 21 February 2022. Part of Council’s resolution was for council to call for community representatives to nominate for a range of Council’s Advisory Committees.

On 22 February 2022, information was placed on Council’s website (on the front page and under the ‘News and Events’ section) and E-Newsletters were sent to over 6,750 subscribers via email seeking nominations from members of the community to become community representatives on the following committees:-

· Age Friendly Advisory Committee;

· Bushland Management Advisory Committee;

· Lane Cove Access and Inclusion Committee;

· Lane Cove Bicycle Advisory Committee;

· Lane Cove Festival Committee;

· Lane Cove Public Art Advisory Committee;

· Lane Cove Recreation Precinct Advisory Committee; and

· Sustainability Advisory Committee.

Overall, council received 51 expressions of interest from community members to join Council’s Advisory Committees.

Discussion

The Council Selection Committee met on 11 April 2022 and considered all applications for community members received during the advertising period.

Age Friendly Advisory Committee

The Committee’s Charter allows for up to twelve (12) Community Representatives.

A total of eight (8) applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Age Friendly Advisory Committee:-

· Emily Patterson;

· Fay Frischer;

· Gail Le Bransky;

· Margaret McCullough;

· Max Thorpe;

· Nuala Williams;

· Richard Muller; and

· Robyn Stutchbury.

Bushland Management Advisory Committee

This Committee’s Charter allows for up to four (4) Community Representatives and one (1) Wildlife representative. In addition, the Charter also allows for up to three (3) representatives from the Lane Cove Bushland & Conservation Society, as appointed by the Society and one (1) member from an active Bushcare Group.

A total of seven (7) applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Bushland Management Advisory Committee:-

· Lynne McLoughlin;

· Toni Frecker;

· Win Chandler;

· Frances Vissel; and

· Erin Cini.

It is noted that Lane Cove Bushland and Conservation Society have nominated their 3 representatives to the Committee.

Lane Cove Access and Inclusion Committee

The Access and Inclusion Committee charter allows for up to eight (8) community representatives in addition to five (5) representatives of access related service providers.

A total of seven (7) applications were received and considered for nomination Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Access and Inclusion Committee:-

· Bruce Fraser;

· Evianne Grosvenor;

· Gaynor Starky;

· Liliana Pezzutti;

· Rachel Baker;

· Richard Hawkins; and

· Susan O’Neil.

Lane Cove Bicycle Advisory Committee

This Committee’s Charter allows for the appointment of up to seven (7) Community Representatives. A total of six (6) applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Bicycle Advisory Committee:-

· Gavin Imhof;

· James Hansen;

· Jane Ellis;

· Richard Mueller;

· Russell Webber; and

· Andrew Bailey.

Lane Cove Festival Committee

The Festival Committee Charter allows for up to twelve (12) Community Representatives. A total of seven (7) applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Lane Cove Festival Committee:-

· Ajayo Jayarao;

· Balu Moothedath;

· Caleb Taylor;

· Kay Leiper;

· Margaret Edwards;

· Sarah Balzer; and

· Dr Felix Lo.

Lane Cove Public Art Advisory Committee

The Public Art Advisory Committee Charter allows for up to seven (7) Community Representatives.

A total of three (3) applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Public Art Advisory Committee:-

· Ann Proudfoot;

· Balu Moothedath; and

· Rhonda Pryor.

Lane Cove Recreation Precinct Advisory Committee

The Recreation Precinct Advisory Committee Charter allows for two (2) representatives of the Country Club, three (3) community members with an interest in sports to be accommodated at the facility and two (2) community members appointed with an interest in town planning, urban design and/or architecture.

A total of five (5) applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Recreation Precinct Advisory Committee:-

· Cindy Brown;

· Jennifer Schneller;

· Lynne Spencer; and

· Paul Johnson.

Sustainability Advisory Committee

The Sustainability Advisory Committee’s Charter allows for up to five (5) community representatives, one (1) youth representative if no nomination is received then an additional community representative is to be appointed, two (2) representatives of local businesses with a focus on sustainable business practices and principles and one (1) representative nominated by the Lane Cove Bushland Management Advisory Committee.

A total of 9 applications were received and considered for nomination. Following a review of each applicant’s skills, experience and interest, the Council Selection Committee recommends the following nominees be appointed to the Sustainability Advisory Committee:-

· Ann Austin;

· Gabrielle Martinovich;

· Jane Blackmore;

· Lyn Nasir;

· Michelle Leong Glastris;

· Ruby Gardiner; and

· Xuan Deng.

In considering the nominations for the Sustainability Advisory Committee, the Council Selection Committee took into consideration the fact that Council did not receive any nominations from local businesses and, as such, was accepting of nominations from individuals representing business entities or business groups.

RECOMMENDATION

That:-

1. Council endorse the following nominations for Council’s Advisory Committees:-

a) Emily Patterson, Fay Frischer, Gail Le Bransky, Margaret McCullough, Max Thorpe, Nuala Williams, Richard Muller and Robyn Stutchbury be appointed as the community representatives for the Age Friendly Advisory Committee;

b) Erin Cini, Frances Vissel, Lynne Mclouglin, Toni Frecker and Win Chandler be appointed as the community representatives for the Bushland Management Advisory Committee;

c) Bruce Fraser, Evianne Grosvenor, Gaynor Starky, Liliana Pezzutti, Rachel Baker, Richard Hawkins and Susan O’Neil be appointed as the community representatives for the Lane Cove Access and Inclusion Committee;

d) Gavin Imhof, James Hansen, Jane Ellis, Richard Mueller, Russell Webber and Andrew Bailey be appointed as community representatives for the Lane Cove Bicycle Advisory Committee;

e) Ajayo Jayarao, Balu Moothedath, Caleb Taylor, Kay Leiper, Margaret Edwards, Sarah Balzer, Dr Felix Lo be appointed as community representatives for the Lane Cove Festival Committee;

f) Ann Proudfoot, Balu Moothedath and Rhonda Pryor be appointed as community representatives for the Lane Cove Public Art Advisory Committee;

g) Cindy Brown, Jennifer Schneller, Lynne Spencer and Paul Johnson be appointed as representatives for the Lane Cove Recreation Precinct Advisory Committee; and

h) Ann Austin, Gabrielle Martinovich, Jane Blackmore, Lyn Nasir, Michelle Leong Glastris, Ruby Gardiner and Xuan Deng be appointed as representatives for the Sustainability Advisory Committee.

2. All nominees be advised of Council’s decision.

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 19 April 2022

Investigation into commencement of a Community Toy Library in Lane Cove

Subject: Investigation into commencement of a Community Toy Library in Lane Cove

Record No: SU1700 - 19380/22

Division: Human Services Division

Author(s): Jennifer Bice

Executive Summary

In April 2021 Council resolved that a report be prepared that investigates a preliminary business case as to how a Toy Library could operate in Lane Cove. The report was to include potential locations for a toy library, staffing options, capital costs, estimated fees and opportunities for partnership.

This report discusses potential operating models and recommends working with a community organisation to provide a toy library in the Lane Cove area and further recommends that the most appropriate venue would be the Council premises at 47 Burns Bay Road, Lane Cove. The Report also recommends that Council calls for expressions of Interest from community groups to operate the toy library with Council providing initial funding and assistance in the set-up of the Library. The costs included in this Report are indicative only.

Since the Report was called for there have been ongoing discussions with community groups about the use of the space at 47 Burns Bay Road, Lane Cove. These groups include the Lane Cove Men’s Shed and the Sydney Library of Things. It is suggested that Council staff liaise with these groups to provide a shared multigroup space which would also include a toy library.

Background

A toy library offers well-made toys that have been designed to support children’s skill development and imagination and provide educational opportunities. Toy libraries support families socially and economically and promote the principles of sustainable living.

While there are operating differences depending on local conditions, toy libraries have some fundamental characteristics, including:-

· Provide quality educational items for loan;

· Are inexpensive (usually an annual subscription is charged);

· Principally cater for younger children;

· Have a range of items covering all stages of growth and development;

· Provide an opportunity to meet other caregivers to share concerns, interact with others and make new friends;

· Help parents and carers learn about the ages and stages of child development; and

· Usually open on set days and hours.

The commercially operated Lane Cove Toy Library was a popular local business that closed in 2014. Since 2018 Council has received community queries about the provision of a toy library - “Investigate Options for a Toy Library” was included as an Action in Council’s Delivery Program & 2021/22 Operational Plan.

Discussion

Possible models

There are multiple different models of toy libraries including general community toy libraries and special needs toy libraries. These models are discussed below:-

Public Library Toy Libraries

There are several public libraries that operate toy libraries offering the service at set times, at one or more branches, with staff managing the service.

An advantage of this model is that the service can use the Library Management System for ordering, receiving, cataloguing, stocktaking, issuing and returning the collection. Disadvantages include ongoing staff costs, space requirements, noise factors and volunteers being unable to access the borrower database due to Privacy and Personal Information Protection Act provisions.

Some libraries situate a toy library at a specific branch to activate the location, to minimise the noise impact at central libraries, to provide better pickup solutions or to adjoin parks/play areas.

During the Covid-19 pandemic many of the public library toy libraries initiated a click and collect system. Items could be reserved using an online database, the items themselves being stored remotely, then, when available, a designated pick up time was arranged.

Commercial Toy Libraries

The Lane Cove Toy Library was an example of a commercial enterprise. It was located at 57A Tambourine Bay Road, Riverview and specialised in hiring toys, cake tins, costumes and large toys suitable for parties as well as selling toys and balloons. It had a collection of over 3,000 toys and operated Monday to Friday 9.30am – 3.00pm and Saturday 9.00am – 1.00pm. Hiring fees ranged from $20 to $70 for weekly hire. This business closed in 2014.

There are currently several online-only toys hire firms operating in Sydney that specialise mainly in larger toys for party hire, with a minimum order of around $100 including pickup and delivery e.g. Tiny Tots toy hire.

Not-For-Profit Toy Libraries

There are community-based toy libraries including those operating in Bondi, Auburn and Mascot. Most operate using a mix of paid staff and volunteers with a community management committee and are partly funded by Councils and/or commercial supporters. They are often housed close to Early Childhood or Long Day Care centres, charge membership/annual fees, have restricted hours of operation and accept donations of preloved toys. Bondi Toy Library and Mascot (South Eastern Community Connect) Toy Library operated as a click and collect service during COVID. The Bondi Toy Library still encourages members to use click and collect.

Disability Support Toy Libraries

Some toy libraries exist to provide support for children with disabilities and developmental delays, including Noahs Ark Toy Library (Artarmon) which is an NDIS service provider, and Early Ed Toy Library (Forestville) which is part of an early intervention service for children with a disability and requires an annual membership fee.

Potential Locations for a Toy Library in Lane Cove

Several Council buildings could accommodate a toy library:-

48-52 Greenwich Rd, Greenwich

This precinct currently includes the Marjorie Propsting Memorial Library, Greenwich Seniors Centre and Greenwich KU Preschool/Greenwich Community Hall. The former Gem Club or the Greenwich Community Hub (formerly Brownie Hut) might be possible sites – either of these options would need substantial refurbishment including telecommunications, IT equipment, installation of plumbing for dishwashers and toy storage. A more significant issue with would be access issues and limited parking for residents to collect larger toys and neither building has easy access toilet facilities.

Centrehouse building, 178 Longueville Rd, Lane Cove

In 1972 Council made the cottage at 178 Longueville Road, Lane Cove available for use by the Centrehouse Community Arts and Leisure Association. In 2018 Centrehouse moved into a new facility at 164-172 Longueville Road. The Lane Cove Out of School Care continues to use part of the building. The building requires significant renovation, with any changes likely to trigger upgrading for fire and access requirements. Parking adjacent to the site is limited.

47 Burns Bay Rd, Lane Cove

This building was purchased by Council in 2008 following a decision by the NSW Police Force to close and sell the Lane Cove Police Station. During the redevelopment of Meeting House, it was used as a temporary premise for services including the pre-school program. The building has also been used as a temporary location for both Lane Cove Occasional Care Centre and Kindy Cove Child Care Centre during building renovation projects. It is currently vacant. This building is in a central location in the Lane Cove Village giving it high visibility and has some parking plus public parking nearby. It’s previous use as a Child Care Centre means that it has office space, adult and children’s facilities, some storage and meets access requirements.

Budget

Operating Costs

If Council was to directly operate a toy library, it would need to employ a staff member. The cost would be approximately $1,230 per week, based on an assumption that the Toy Library would operate five days per week Tuesday - Saturday. $69,960

If the Toy Library was to be managed by a community organisation they could utilise volunteers, however many toy libraries do employ a coordinator. The community organisation operating the service would need to consider this as a cost. Other ongoing costs would include purchase of toys, software system subscription, insurance, utilities, cleaning and maintenance, etc.

Capital and other costs

Purchase office equipment $3,500

The Toy Library would need a desk/s, chairs, Laptop, printer and payWave (payment system).

Shelving/storage $10,000y The Toy Library shelving/storage options would depend on the make-up of the collection. It could include a combination of three large open ‘garage storage’ type shelving @ approx. $300 each, plus 6 lockable ‘stationery’ type cabinets with retractable doors @ approx. $1500 each.

approx. $1500

Purchase of Toy Library Inventory Software $900

A toy library would need an inventory system to track what is being borrowed and who is borrowing it. There are a number of software products available at a reasonable cost e.g. Mibase or SETLS that could be purchased. There is also free software that could be investigated for use.

Membership of Toy Libraries Australia Association $100

Membership fees fund the work of the association and the annual amount is determined by the members of the toy library – fees can vary from $20 - $450 but for new Toy Libraries being established there is a flat fee of $100. The association website www.toylibraries.org.au lists the following benefits:-

· Access to comprehensive insurance cover, designed specifically for toy libraries.

· Up to date information, resources and advice in their monthly e-newsletter

· Support from professional staff and a dedicated volunteer committee that assists with all aspects of running your toy library.

· Access to toys at discounted prices through Toy Community

· Assistance in the establishment of new toy libraries.

· Publicity resources such as a banner, promotional posters and leaflets.

· Networking opportunities

· Inclusion in their website directory

Purchase of Toy Library resources (700 toys @ $50ea) $35,000

To establish the library a base collection would need to be purchase, a budget of $35,000 is proposed. It would be necessary to develop some collection development guidelines and continue to expend approx. $10,000 (200 toys) per annum to ensure the collection remains relevant to members. After the establishment collection subscriptions would fund this collection growth. Council might also consider assisting with collection development via the annual financial assistance program.

Catalogue & package/re-packaging of toys $5,500

Toys would need to be catalogued to facilitate loan via the inventory system. It will also be necessary to re-package items to make them durable enough to withstand multiple uses by community members.

Legal fees re structure and incorporation – for a non-Council operated service $2,000

A toy library could be established as a not-for-profit, or be a project of an existing community organisation, or a more informal initiative maintained by motivated volunteers. When a group is ‘registered’ as incorporated, it becomes a ‘legal entity’ that operates in its own name. If a group isn’t incorporated and it wants to do anything (for example, sign an agreement), it may have to do that in the name of one or more of its members. Once a group has incorporated and become a separate legal entity, the entity can open a bank account, arrange insurance, sign documents and enter into contracts, buy, sell, own, lease and rent property and other assets, borrow money, and sue (take legal action in the courts) and be sued (be taken to court). Incorporation may also be necessary to apply for grant funding.

Promotion of Toy Library $3,000

Once a toy library has been established it will be necessary to promote the new service to the community. This might involve production and distribution of a brochure/flyer and other promotional material. Council might consider supporting a launch event to promote the service to the community.

Total costs including office equipment, storage, inventory system, membership of Toy Libraries Australia, purchase and packaging of the toy collection, legal fees and promotion would be

$60,000.

Estimated Fees

Fee structures for existing toy libraries differ however, most including an annual membership subscription. An annual fee of between $50 and $100 seems reasonable however, this would need to cover any staff costs (other than volunteer staff), insurance, subsidised rent, cleaning, ongoing purchase of toys, etc.

lies were to join the toy library @ a $50 annual subscription fee the toy library would achieve

Toy Library	Fee Structure
Blacktown Toy Library (Blacktown Council)	Included with Library Membership
Bondi Toy Library	Annual fee - Basic $65, Silver $105, Gold $160 (Monthly - $50)
Burwood Toy Library (Burwood Council)	Included with Library Membership
CCA Family Day Care Toy Library	Annual fee - $60 (6 monthly - $30)
EarlyEd Cubby House Toy Library	General Public – Annual fee $100 EarlyEd families – Annual fee $80
Penrith Toy Library (Penrith Council)	Residents - Included with Library Membership Non- resident - $18
Randwick Toy and Game Library (Randwick Council)	Annual fee - $48 (Bi-monthly - $8)
Ryde Toy Library (City of Ryde Council)	Included with Library Membership
SECC Toy Library	Annual fee - $40
Sunny Corner Toy Library, Auburn	Annual fee - Individuals - $70, Groups - $120 Fee is waived for low income families
Wentworthville Toy Library (Cumberland Council)	Annual fee - 1 toy $25, 2 toys $40, 3 toys $48, 5 toys $58, 4 toys for a group $68

$50,000 income to cover operating costs.

Partnership Opportunities

While a small number of councils operate toy libraries within their library services, the vast majority support community operated toy libraries.

The Bondi Toy Library is a not-for-profit, community-based organisation that lends toys and games. It is run by a Management Committee of volunteer members and employs two permanent part-time coordinators - Waverley Council and Waverley Library are both listed as supporters.

To optimise the use of Council premises this report recommends co-locating a toy library with other community groups/organisations. Council has been approached by the Men’s Shed and the Sydney Library of Things and further discussion about a shared multigroup space at 47 Burns Bay Rd could result in greater community benefit.

Conclusion

The most suitable premises for operating a toy library in Lane Cove would appear to be 47 Burns Bay Road. There would be benefit to having the three groups – the Men’s Shed, the Sydney Library of Things and the Toy Library in the same premises. As there would be significant ongoing expenses for Council to operate a toy library it is recommended that they consider assisting a community-based group to establish and operate the service.

It is recommended that Council invite expressions of interest to operate a toy library allowing the organisation to operate from an existing Council building.

Council has budgeted $60,000 in the 2022/23 financial year to make an initial capital contribution to establish a toy library. The community group which operates the service would need to obtain volunteers to ‘staff’ the service and fund future operations from membership fees and sponsorship.

Council has also budgeted $300,000 in the 2022/23 financial year to repurpose 47 Burns Bay Rd to accommodate the Men’s Shed, Library of Things and Toy Library.

RECOMMENDATION

That Council:-

1. Call for expressions of interest from interested community groups/organisations to operate a Community Toy Library at 47 Burns Bay Rd, Lane Cove;

2. Become a member of the Toy Libraries Australia to assist in the planning and establishment of a toy library; and

3. Liaise with the Lane Cove Men’s Shed and the ‘Sydney Library of Things’ to encourage joint use of the facility at 47 Burns Bay Road.

Jane Gornall

Executive Manager - Human Services

Human Services Division

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 19 April 2022

Community Assistance Grants to Community Groups 2022-2023

Subject: Community Assistance Grants to Community Groups 2022-2023

Record No: SU8658 - 19611/22

Division: Human Services Division

Author(s): Susan Heyne

Executive Summary

This Report discusses the 2022/2023 Community Assistance Grant application process and recommends various grants. Under Section 356 of the Local Government Act 1993, Council may grant Financial Assistance to Community Organisations. Each year Council calls for applications for financial assistance from community groups either based in the Lane Cove Local Government Area (LGA) or those whose assistance addresses the identified needs of people within the LGA.

The 2022/2023 Community Grants program was promoted through Council’s Website and through an extensive mailout during January 2022. Applications closed on 18 March 2022. The 2022/2023 budget includes a provision of $521,000 for Financial Assistance to Community Groups. Council has received a total of 20 applications requesting funds to the value of $488,130.

Background

Community organisations play a critical role in providing vital community and recreational activities and keeping the community healthy and connected. Council’s approach to working with local

community organisations is to work in partnership so that the local community can receive high

quality services and participate in volunteering and community orientated activities improving their

connectedness and ability to participate.

Community Grant Applications Received for 2022/2023

Currently Council’s Community Grants to community organisations fall into the following

categories:-

· Arts and Cultural Services;

· Services for Youth;

· Community Services including age and disability;

· Community Development and Support.

· Sporting programs; and

· Facility upgrades.

Applications are assessed against the criteria provided in the Guidelines attached as AT-1.

Applicants are required to show how their application meets the needs of Lane Cove by referring to

Council’s Plans. It is noted that following the development of the Disability Inclusion Action Plan

(DIAP) additional criteria and questions regarding inclusion have been added to the Community Grants processes to ensure people living with disability are considered and included in the projects.

The commitment for Council based on the recommendations from the Council Selection

Committee of 11 April 2022 is $427,718. A copy of these recommendations has been circulated

separately to Councillors in a Confidential Memo.

Recurring commitments to community organisations total $42,832.87 and are listed in AT-2. The

majority of these are longstanding commitments relating to Council’s contributions to rate payments, or the waiving of payments and other costs. This has been allocated within the Financial

Assistance budget.

Two community groups have been recommended to receive funds from the Cultural Venue Performance Hire Subsidy Funds for the 2022/2023 financial year with a total amount of $2,235.

An amount of $12,000 has been set aside for Council to manage funds for the Lane Cove Art

Award.

The total amount of the Financial Assistance Grants Program recommended in this Report is

$472,786.

Discussion

The funding recommendations were made with focus on several areas including:-

· Support to longstanding and established organisations within the community, namely Sydney Community Services and Centrehouse; and

· Support to projects that can be successfully completed within the 2022/2023 financial year.

Sydney Community Services and Gallery Lane Cove + Creative Studios

In the 2021/22 Community Assistance Grant funding round Council entered into a 3-year Service Agreement with both Sydney Community Services and Gallery Lane Cove + Creative Studios. The 3-year agreements will provide funding security to the organisations whilst also allowing for flexibility if circumstances change for the organisations.

Sydney Community Services and The Meeting House

In January 2021, Sydney Community Services and The Meeting House amalgamated under the banner of Sydney Community Services. Prior to the amalgamation, the Meeting House received funding from Council’s Community Grants program. Sydney Community Services’ funding application for 2022/2023 includes funding for The Meeting House.

Managing Applicant expectations

In previous years, some applications for funding have asked that Council bear the full cost of the project. In 2021 Council resolved to require applicants to provide a co-contribution, either as funding or an in-kind contribution. Organisations who are unable to provide a co-contribution are required to provide an explanation as to why the organisation is unable to contribute to the program.

The Guidelines and application form for the 2022/2023 funding round have been updated to clearly indicate that there is an expectation by Council that any funding provided by Council is a co-contribution to the project and that all applications for Community Grants require a co-contribution, either as funding or an in-kind contribution. Any application that does not include a co-contribution must include an explanation as to why the organisation is unable to contribute to the program.

Council’s Community Assistance Grants program is essentially a ‘small grants’ program. The purpose of the program is to support community organisations to provide one-off programs and projects that benefit the Lane Cove community. In 2021 Council resolved that, unless there are exceptional circumstances or projects, the maximum amount of funding to be provided by the Community Assistance Grants program be limited to a maximum of $10,000. This information is included in the Guidelines and application form. The inclusion of Sydney Community Services and Gallery Lane Cove + Creative Studios can mislead organisations into thinking that the amount of funding available to groups is much larger than it really is. The average amount of funding requested in 2022/2023 was just over $6,000.

It was for this reason that, in 2021, Council resolved to separate Sydney Community Services and Gallery Lane Cove + Creative Studios from the Community Grants program. The result is that there is now a Community Grants program for one-off, small grants of up to $10,000 and a separate category for organisations with Service Agreements.

Application process

The previous application process required applicants to complete a form in Word format which was then submitted via email, post or in person. Software specifically designed to manage Community Grants is now available and widely used throughout councils in NSW. The application process in 2022/2023 used the online SmartyGrants program. Feedback from applicants on the use of the online program was generally positive and the program ensures that all applications and supporting information is contained to one place. The cost of using the SmartyGrants program is an annual fee of $7,500 (incl. GST) and is funded out of the Community Assistance Grants budget.

Financial Assistance Grants Comparisons with Other Areas

It is difficult to compare what occurs in other Council areas because:-

· Each Council is different as there is a mix of community based and local government services;

· In some areas organisations apply for funds under the ClubGRANTS program;

· There is no consistent accounting procedure across councils which captures the value of

contributions that councils provide to local organisations; and

· Some councils may support local groups out of separate line items as identified in their Delivery and Operational Plans and budgets.

Community Grants Presentation

Each year, Council invites all funded groups to a Presentation Ceremony in August. This provides the opportunity for Council to showcase its Grants Program and for local groups to receive recognition for the work they do in a wider forum. It also offers community groups the opportunity to network and connect with other local organisations. It is suggested that the practice be continued, and the ceremony take place on Wednesday 3 August 2022. The presentation evening is funded out of the Community Assistance Grants budget.

Community Consultation

Council will give six (6) weeks Public Notice of the Community Assistance Grants to Community Groups following the adoption of this report, using the method of consultation outlined.

Level of Participation	Inform	Consult
Form of Participation	Open	Open
Target Audience	Lane Cove Community	Lane Cove Community
Proposed Medium	eNewsletter and Council Notices on Website	Website Exhibition
Indicative Timing	April - June	April - June

Conclusion

Council’s Community Assistance Grants Program assists in the development of a range of

community based services which meet, and are responsive to, changes in the needs of people living and working in Lane Cove. It promotes equitable outcomes in terms of access to services and quality of life for all residents. Council uses its planning documents to assist in organisations’

understanding the needs of the community and in assessing the grant submissions.

RECOMMENDATION

That Council:-

1. Give consideration to Community Assistance Grants and the Cultural Venue Performance Hire Subsidy Funds to Community Groups for 2022-2023;

2. Give public notice of the proposed funding in accordance with the consultation strategy outlined in this report and, subject to no objections being received, grant the funds; and

3. Host the Community Assistance Grants presentation ceremony on Wednesday, 3 August 2022.

Jane Gornall

Executive Manager - Human Services

Human Services Division

ATTACHMENTS:

AT‑1 View	Community Assistance Grants 2022-2023 - Guidelines for Applicants	3 Pages	Available Electronically
AT‑2 View	CAG 2022-2023 - Standard rates and contributions	1 Page

Ordinary Council Meeting 19 April 2022

Revised Draft Community Strategic Plan 2035

Subject: Revised Draft Community Strategic Plan 2035

Record No: SU8618 - 14839/22

Division: Corporate Services Division

Author(s): Steven Kludass

Executive Summary

The Revised Draft Community Strategic Plan has been the subject of extensive community consultation since February 2022.

This report presents a summary of the feedback received from the community in relation to the Community Strategic Plan. The Revised Draft Community Strategic Plan is submitted for Council’s consideration and adoption for the purposes of being placed on public exhibition for comment.

Background

The Community Strategic Plan (CSP) identifies the community’s vision, main priorities and aspirations for the future and must be reviewed by each incoming council by 30 June in the financial year they were elected. The CSP is a long-term plan (minimum horizon of 10 years) and was last reviewed and adopted by Council in 2018.

Discussion

Between 14 February and 25 March 2022, Council sought feedback from the community in relation to the CSP to determine whether it is still relevant and reflects the aspirations and priorities of our community.

The community responded to a variety of consultation methods provided by Council during a 6-week consultation period. The extent of community feedback is summarised as follows:-

· A phone survey involving 400 randomly selected local residents of Lane Cove;

· The completion of 240 on-line surveys, mirroring the questions in the phone survey, by local residents of Lane Cove;

· Three (3) interactive community workshops with 27 local residents participating to share their local experiences and priorities for the future; and

· Free form submissions from 40 local residents, sharing their local experiences and priorities for the future.

Phone Survey and On-line Survey Results

Results from the phone survey and on-line survey revealed the following as the most loved aspects of living in Lane Cove:

· Green areas and open spaces;

· Access to good services, facilities, shops and restaurants;

· Central and convenient location;

· Good sense of community;

· Small town village feel;

· Quiet and relaxed feel; and

· Access to waterways and harbour.

Results from the phone survey and on-line survey revealed the following as the main priority issues for Lane Cove over the next 10 years:

· Managing development;

· Managing traffic control and congestion;

· Providing more/improved public transport options;

· Maintaining green open spaces and bushland;

· Addressing climate change and sustainability; and

· Managing population growth.

With respect to the objectives contained in the adopted Community Strategic Plan, the community feel they are still very relevant with the vast majority of objectives scoring an agreement rating of 80% or higher.

The survey results also indicated a great level of support for the CSP Vision “Lane Cove as a connected, inclusive, sustainable community” with over 95% of respondents stating they were at least somewhat supportive of the Vision.

The balance of survey results relate to the relative importance and satisfaction rating across a range of Council services and assist Council in understanding where there may be ‘performance gaps’ that can be addressed in future planning. The appropriate plan to address the performance gaps is Council’s Delivery Program and Operational Plan which contains strategies, actions and new initiatives that Council can pursue in its support for the CSP vision, goals and objectives.

A copy of the phone survey results can be found at AT-1.

A copy of the on-line survey results (together with a comparison with the phone survey results) can be found at AT-2.

Feedback from Community Workshop Sessions

A total of 27 residents attended one of three community workshop sessions conducted on 16 and 17 March 2022. These sessions were particularly useful as they assisted Council’s understanding of issues that were identified as ‘performance gaps’ in the phone and on-line survey results, including:

· Managing development;

· Traffic and transport management;

· Infrastructure Assets & Public Domain;

· Waste Management; and

· Safety (Road and Community).

Additionally, workshop attendees identified a range of issues they felt should be addressed, either through the Community Strategic Plan or Council’s Delivery Program and Operational Plan.

Some of the major issues identified during the community workshop sessions included the need to:

· Preserve our trees and increase the tree canopy;

· Provide more open space and improve bushland management;

· Provide a dedicated performing arts space;

· Provide improved facilities for netball, basketball and soccer;

· Be more active in development related regulatory enforcement;

· Improve our planning and response to climate change; and

· Improve traffic facilities, explore better transport options and provide safer solutions to manage bicycle and vehicle conflict.

A copy of the feedback provided during the community workshop sessions is provided at AT-3.

Feedback via Free Form Submissions

A total of 40 local residents furnished a free form submission with respect to the Community Strategic Plan review. The vast majority of submissions related to the provision of a dedicated performing arts space.

A copy of the feedback provided via free form submissions is provided at AT-4.

Community Strategic Plan Review

The feedback received in relation to the Community Strategic Plan has been used to review the plan, noting that many of the necessary refinements translate to revised strategies, actions or new initiatives in Council’s Delivery Program and Operational Plan. The Revised Draft Community Strategic Plan ‘Liveable Lane Cove, 2035’ is attached at AT-5.

The format and structure of the Community Strategic Plan has also been reviewed to incorporate integrated planning and reporting guidelines issued by the Office of Local Government in 2021.

Community Consultation

Consultation Statement of Intent

Following the initial community consultation undertaken during February and March 2022, the next consultation phase is designed to provide the community with the opportunity to comment on the Revised Draft Community Strategic Plan.

The methods of consultation proposed are outlined below. Physical exhibition spaces will be provided at both the Civic Centre and the Library.

Methods

Level of Participation	Inform	Consult
Form of Participation	Open	Open
Target Audience	Whole Community	Whole Community
Proposed Medium	Public and Website Exhibitions / eNewsletter	Community Survey
Indicative Timing	Late April – Early June 2022	Late April – Early June 2022

RECOMMENDATION

That:-

1. Council adopt for the purpose of public exhibition, the Revised Draft Community Strategic Plan, Liveable Lane Cove 2035;

2. Council undertake community consultation between late April and early June 2022 as per the consultation plan outlined in the report; and

3. Following public exhibition, the Revised Draft Community Strategic Plan, together with a report on any submissions received, be considered at the Ordinary Council Meeting to be held 23 June 2022.

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

AT‑1 View	Phone Survey Report	16 Pages	Available Electronically
AT‑2 View	Online Survey Report	60 Pages	Available Electronically
AT‑3 View	Community Workshop Sessions Feedback	7 Pages	Available Electronically
AT‑4 View	Community Submissions Summary	4 Pages	Available Electronically
AT‑5 View	Community Strategic Plan - Liveable Lane Cove 2035 - DRAFT	64 Pages	Available Electronically

Ordinary Council Meeting 19 April 2022

2022/2023 Draft Budget, Fees and Charges and Delivery Program and Operational Plan

Subject: 2022/2023 Draft Budget, Fees and Charges and Delivery Program and Operational Plan

Record No: SU8618 - 17435/22

Division: Corporate Services Division

Author(s): Steven Kludass; Sarah Seaman

Executive Summary

The Local Government Act 1993 requires Council to adopt its annual Operational Plan and Budget by 30 June, outlining the activities to be undertaken in the next financial year (i.e. from 1 July), as part of a Delivery Program. The Local Government Regulation 2005 requires the Operational Plan and Budget include an annual Revenue Policy.

This report presents a draft of the Delivery Program and the Operational Plan 2022/23, Draft 2022/23 Budget together with the Draft 2022/23 Schedule of Fees and Charges. The budget establishes the anticipated operating result for 2022/23 and provides information on key income and expenditure. This report recommends that the Draft Budget 2022/23, Delivery Program and Operational Plan 2022/23 and Fees and Charges 2022/23 be endorsed for public exhibition purposes.

Background

In October 2009, the NSW Government enacted the Local Government (Planning and Reporting) Amendment Act 2009, which set a new framework to integrate the various statutory planning and reporting processes as required by the Local Government Act 1993 and the Environmental Planning and Assessment Act 1979.

The Integrated Planning and Reporting framework requires a number of strategic planning and resourcing documents, with alignment to the term of the elected council. The requirements include a long-term Community Strategic Plan, a Delivery Program for the term of the council and an Operational Plan that sets out Council’s projects and activities for the coming 12 months.

Draft Budget for 2022/23

Budget Summary

The Draft Budget 2022/23 (AT-1) has been formulated on a ‘business as usual’ basis. In summary, the following key results and initiatives include:

· The draft operating result budgeted for in the 2022/23 financial year is a deficit of $355k, before capital grants and contributions. Later in the report Council will seek to obtain approval from IPART to increase rates by 2% in order to raise additional revenue to achieve a balanced budget.

· The Rates and Annual Charges for 2022/23 include a general rate increase of 0.7%, as determined by IPART. It is proposed to levy two (2) Ordinary Rates in 2022/23 in accordance with S.492 and S.497(a) of the Local Government Act.

a. An Ordinary Residential Rate of0.109954 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $937.50, to yield $21,428,882.

b. An Ordinary Business Rate of 0.580576 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $957.65 to yield $5,689,101.

· It is proposed to levy a Car Parking Special Rate on Business premises in Lane Cove of 0.201701 cents in dollar with a minimum rate of $2 per assessment, to yield $177,713. This revenue will continue to repay an internal borrowing to finance The Canopy Car Park.

· A note has been included in the Revenue Policy that Council is making application to IPART for a 2.0% rate increase in 2022/23 (as opposed to the 0.7% rate increase already determined). The note includes what the minimum rate, ad valorem (rate in the dollar) and total rate yield would be if the application was to be approved by IPART.

· Salary and Wages related expenditure totals $21.7m, which includes a Local Government (State) Award increase of 2.0% and other employee related expenses.

· A full schedule of the user fees and charges proposed for the year is included in (AT-2). The proposed fees have been set in accordance with Council’s pricing policy, which requires consideration of a number of factors including community service obligations, the cost of service provision, whether the goods or services are provided on a commercial basis, and the capacity of the user to pay.

· The Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $474.50 for each 80 litre MGB and recycling service on all rateable and non-rateable residential properties. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2022/23.

· It is proposed to levy a stormwater levy of $25 per residential or business property and $12.50 per residential strata unit. The levy is proposed to yield $321,362.

· Council continues to fast track Sustainability initiatives utilising the Sustainability Levy. Projects for 2022/23 include:

o Blackman Park LED Lighting

o Cooler Spaces Program

o Toy Library Establishment

o Woodford Bay Living Seawall Project

o Community Garden Project

o Lovetts Reserve Biodiversity Protection

o Greener Apartments Program

o Powerful Owl Project

o Sustainability Lane Expo

o Longueville Aboriginal Heritage Project

Draft Delivery Program including the Operational Plan 2022/23

The Draft Delivery Program and Operational Plan (AT-3) is Council’s response to the aspirations contained in the Community Strategic Plan, Liveable Lane Cove 2035. The Delivery Program and Operational Plan describes Council’s commitment to the community during its term of office and, like the Community Strategic Plan, is presented in the form of the six Strategic Themes. Within each of the six Strategic Themes, community priorities are identified and include strategies, recurrent actions and new initiatives. Also included in the Draft Delivery Program and Operational Plan is a budget allocated for each of the six strategic themes and Council’s Revenue Policy.

Major project expenditure items contained in the Draft Delivery Program and Operational Plan 2022/23 include:

New Council Website

$150,000 has been provided for Council to Implement a new website which incorporates contemporary design and functionality, including mobile compatibility.

Renewable Energy Future

An additional $100,00 has been provided to create a Renewable Energy Future in Lane Cove to reduce community emissions to achieve a 20% reduction in emissions and water use by 2024 and a 80% reduction by 2036 (based on 2016/17 levels)

St Leonards Public Domain Works

Finalisation of the construction of an over rail plaza and public open green space at St Leonards. $25.7m has been allocated from funds received via a Voluntary Planning Agreement to complete the works in 2022/23.

Roads, Footpaths, Drainage Asset Renewal Works

Includes a range of civil related asset infrastructure renewal works across the Lane Cove LGA, in accordance with adopted asset management plans. The total value of renewal works to be undertaken during 2022/23 is estimated at $4.4m.

Bob Campbell Oval Masterplan

Project entails the delivery of works at Bob Campbell Oval in accordance with a revised Master Plan. Total value of works is estimated at $2.9m.

Drainage – St Leonards South

Council will be undertaking an upgrade of the existing stormwater system as part of the St Leonards South redevelopment plans. These works are estimated to be $1.3m and will be funded from Developer Contributions.

Bicycle Facilities

The Bicycle Facilities Program includes a new Cycleway along Burns Bay Road, Linley Point. The total value of this program is estimated at $1.15m.

Building Upgrade Works

A range of building renewal/upgrade works are earmarked for the Greenwich Baths, Greenwich Community Centre, Centrehouse Community Arts Centre, the Civic Centre and Lane Cove Aquatic Centre. The total value of these works is estimated at $672k.

Playground Upgrades

Playground upgrades are scheduled for Henninghams Playground, Best Street Reserve, Alder Avenue Reserve and Shaw Park. The combined value of these upgrades is estimated at $360k.

Toy Library, Library of Things and Mens Shed

This project entails the conversion of a Council building at 47 Burns Bay Road from a child care facility to a facility capable of housing a Toy Library, a Library of Things and a Men’s Shed. The total value of works is estimated at $300k.

Additional Rates Special Variation (IPART)

IPART have released the Additional Special Variation guidelines to assist Councils in making application for an increase above the 0.7% approved rate increase. The guidelines require a specific resolution to be passed by Council, as follows:-

· Whether the resolution is for a temporary or permanent special variation under section 508(2) of the Act; and

· The additional income that council will receive if the special variation is approved; and

· Why the special variation is required; and

· That the council has considered the impact on ratepayers and the community in 2022-23 and, if permanent, in future years if the special variation is approved and considers that it is reasonable.

Council previously resolved on 21 March 2022 to pursue a 2.0% permanent special variation under Section 508(2). Within that report that was considered by Council, the amount of additional income was disclosed ($350,000), together with the reason why the additional special variation was required (to balance the budget and ensure our key financial indicators meet industry benchmark) and commentary was also provided with respect to the relatively minor impact on average residential and business rates.

Given Council needs to pass a resolution that speaks to each of the above aspects, the recommendation at the end of this report makes specific reference to these requirements.

Community Consultation

It is a statutory requirement that the Draft Budget 2022/23, Delivery Program and the Operational Plan 2022/23 and Fees and Charges 2022/23, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty-eight (28) days. Following this, Council must consider any public comments submitted before the Plans can be adopted.

It is proposed to exhibit these documents from late April 2022 to early June 2022. A report will be prepared for Council’s consideration at the 23 June Ordinary Council Meeting advising of the results of the community consultation and recommending final adoption. Until the Delivery Program and Operational Plan (including Budget) is adopted, Council is unable to levy rates and charges for the financial year for which the plan is prepared.

Consultation Statement of Intent

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions over the next year. Council will consider feedback in determining to adopt the final plans and budget.

The methods of consultation proposed are outlined below.

Methods

Level of Participation	Inform	Consult
Form of Participation	Open	Open
Target Audience	Whole Community	Whole Community
Proposed Medium	Public and Website Exhibitions eNewsletter	On-line Survey Submissions
Indicative Timing	Late April – Early June 2022	Late April – Early June 2021

RECOMMENDATION

That:-

1. Council adopt, for the purpose of public exhibition, the 2022/23 Draft Budget, Draft Fees and Charges 2022/23 and the Draft Delivery Program and Operational Plan 2022/23;

2. Council undertake community consultation from late April 2022 until early June 2022 as per the consultation outlined in the report;

3. Following public exhibition, the 2022/23 Draft Budget, Draft Fees and Charges 2022/23 and the Delivery Program and Operational Plan 2022/23, together with a report on any submissions received, be considered at the Council meeting to be held 23 June 2022; and

4. Council reaffirm its commitment to pursue an additional Special Rates Variation through IPART and specifically:

a. Apply for 2.0% permanent rate increase under Section 508(2) of the Local Government Act, 1993;

b. Acknowledge that the additional rate increase will yield approximately $350,000 in additional rate income;

c. Acknowledge that the application for an Additional Special Variation is required to balance Council’s 2022/23 Operational Budget and ensure its key financial performance indicators meet industry benchmarks; and

d. Acknowledge that the Additional Special Variation is considered reasonable when considering the relatively minor impact on average residential and business rates (an average increase of $17 per annum for each rateable residential property and $63 per annum for each rateable business property) and given the Local Government Area is ranked in Australia at the 99^th percentile in terms of being the most advantaged in the Australian Bureau of Statistics Socio-Economic Indexes for Areas, SEIFA (2016).

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

AT‑1 View	Draft Budget 2022-23	13 Pages	Available Electronically
AT‑2 View	Draft Fees and Charges 2022-23	24 Pages	Available Electronically
AT‑3 View	Draft Delivery Program and Operational Plan	96 Pages	Available Electronically

Ordinary Council Meeting 19 April 2022

St Leonards South Section 7.11 Contributions Plan - Adoption

Subject: St Leonards South Section 7.11 Contributions Plan - Adoption

Record No: SU6702 - 16693/22

Division: Environmental Services Division

Author(s): Terry Tredrea; Christopher Pelcz

Executive Summary

In March 2022, the nominee of the Minister of Planning and Homes wrote to Council regarding the St Leonards South Precinct – Section 7.11 Contributions Plan (AT-1). Following review by the Independent Pricing and Regulatory Tribunal (IPART), the Minister’s nominee has advised that the Plan can now be adopted by Council provided that only the four changes (recommended by IPART) are incorporated into the document.

The purpose of this report is for Council to adopt the revised St Leonard’s South Section 7.11 Contributions Plan (AT-2). In responding to changes recommended by IPART, the Plan has satisfied all its requirements and, once adopted, is deemed to be an “IPART-reviewed contributions plan” for two years, as authorised under Clause 5(3) of the Environmental Planning and Assessment (Local Infrastructure Contributions) Direction (2012). As such, once adopted the Council may levy these revised contributions in accordance with the Plan.

Council is recommended to approve the revised Plan, advise the Department of Planning and Environment of the changes that have been made, and publish the Plan on Council’s website.

Background

On 19 April 2021, in response to community submissions on the St Leonard’s South Draft Section 7.11 Contributions Plan (the Plan), the Plan was amended to take into account matters raised by the community (AT-3). It was then resolved that:-

Council adopts the St Leonard’s South Draft Section 7.11 Contributions Plan, as amended, and that the General Manager forward the plan to IPART for review and assessment.

Between May and October 2021, IPART assessed the Plan against the Department of Planning, Industry and Environment’s (DPIE) Practice Note as well as IPART’s ‘essential works’ criteria. IPART “found the plan mostly reflects reasonable costs for local infrastructure in the St Leonard’s South precinct (precinct) development.” (AT-4).

In their final reports (see AT-4 and AT-5), IPART listed four amendments required to enable the Plan to be made. These amendments are discussed below.

Discussion

As stated in its March approval (AT-1), DPIE concluded that:-

When Council has adopted the amended Plan, it will be considered as having met the requirements of Clause 5(3) of the Environmental Planning and Assessment (Local Infrastructure Contributions) Direction (2012) as amended, and the Plan will be deemed an IPART reviewed contributions plan for two years.

The only required amendments to the Plan are described in the Table below:-

IPART No	Required amendments to the St Leonards South Section 7.11 Contributions Plan
1.	Remove shared paths cost (item 9) from the works schedule. (IPART Report, Page 4)
2.	Recalculate the cost of plan administration based on IPART recommended works costs. (IPART Report, Page 14)
3.	The Council should investigate funding the new local park earlier in the development timeline, before incorporating changes in the next review of SLS CP, in three years’ time. (IPART Report, Page 22)
4.	The Council should review the plan within three years to include updated information on planning assumptions, and the scope and cost of land and works in the plan. (IPART Report, Page 24)

In response, Council has amended its Contributions Plan (see AT-2) as follows:-

· Item 1 – shared paths (and associated costs) have been removed from the works schedule on page 44 of the document. As noted by IPART, these would still be delivered via conditions of development consent (Table 5 in the document has been amended to reflect this).

· Item 2 – plan administration costs have been recalculated based on revised costs of works (i.e. removal of shared paths).

Both items 1 & 2 have reduced the total cost of essential works in the Plan from $53,762,443 down to $52,569,850 – a total of approximately $1.19 million.

· Items 3 & 4 – A new section has been included in the amended Plan (Section 6.6 Review of this plan) states that:-

“Council will review this contributions plan in three (3) years following this plan’s commencement date. This will include consideration of updated information on planning assumptions, and the scope, cost and timing of land acquisitions and carrying out of works in the plan’s works schedule

Council will also investigate funding the new local park as early as possible in the development timeline, before incorporating changes in the next review of this contributions plan”.

As a result of the IPART changes, the original and revised contribution rates for the essential works are as follows:-

	Infrastructure cost	Per resident	Per studio/1 bed dwelling	Per 2 bed dwelling	Per 3 or more bed dwelling
Previous essential works total – March 2021	$53,762,443	$14,818	$20,745	$29,636	$45,936
Revised essential works total – April 2022	$52,569,850	$14,489	$20,284	$28,978	$44,917

Conclusion

Council has amended its Contribution Plan in accordance with IPART and the Minister’s advice.

Once adopted, the amended Plan will have met the requirements of Clause 5(3) of the Environmental Planning and Assessment (Local Infrastructure Contributions) Direction (2012) as amended in December 2020 and the revised contribution rates can be charged once it is published on Council’s website.

A planning circular issued by the DPIE on 12 February 2021 (PS 21- 002) advised councils that there is no legal requirement to re-exhibit the revised Contributions Plan following receipt of advice by the Minister or the Minister’s nominee – which has now been received (see AT-1).

Therefore, Council can now adopt the revised Plan, advise the Department of the changes mentioned in this report and publish the adopted Plan on its website.

RECOMMENDATION

That Council:-

1. Adopt the revised Section 7.11 Contributions Plan for St Leonards South as shown in AT-2;

2. Advises the Department of Planning and Environment that changes have been made in accordance with IPART’s assessment; and

3. Publish the Contributions Plan on Council’s website with immediate effect.

Mark Brisby

Executive Manager

Environmental Services Division

ATTACHMENTS:

AT‑1 View	Minister's response and final approval for St Leonards South Section 7.11 Contributions Plan	2 Pages	Available Electronically
AT‑2 View	St Leonards South Section 7.11 Contributions Plan - amended March 2022	67 Pages	Available Electronically
AT‑3 View	Report - St Leonards South contributions Plan - Post consultation	8 Pages	Available Electronically
AT‑4 View	IPART Assessment of St Leonards South Contributions Plan - Summary	8 Pages	Available Electronically
AT‑5 View	IPART Assessment of St Leonards South Contributions Plan - Technical Paper	29 Pages	Available Electronically

Ordinary Council Meeting 19 April 2022

Proposed Voluntary Planning Agreement for Area 12 - 3 Holdsworth Avenue, St Leonards - St Leonards South Precinct

Subject: Proposed Voluntary Planning Agreement for Area 12 - 3 Holdsworth Avenue, St Leonards - St Leonards South Precinct

Record No: SU8525 - 17841/22

Division: General Managers Unit

Author(s): David Stevens

Executive Summary

Council undertook community consultation on the proposed Voluntary Planning Agreement (VPA) for Area 12 at the St Leonards South Precinct between 14 December 2021 and 11 January 2022. The VPA seeks only to make the necessary equivalent s7.11 Developer Contributions in the absence of the precinct specific contributions plan and undertake works outlined in the DCP Part 7 Additional Local Provisions - St Leonards South Area, for which no Section 7.11 Contribution offset is available. No amendments to development standards are provided by this proposed VPA. The purpose of this report is to outline the results of the consultation and recommends that Council enter into a VPA with the proponent, New Golden St Leonards Pty Ltd.

Background

At the Council Meeting of 7 December 2020, Council resolved in part to grant delegated authority to the General Manager to exhibit in conjunction with relevant Development Applications, VPA’s received in respect of the precinct whose incentives accord with Council’s previously adopted incentives contained in the DCP for each Area and then be reported to Council for consideration.

New Golden St Leonards Pty Ltd propose to undertake a development on the land that comprises a multi-story residential flat building compliant with the Lane Cove LEP 2010 and Lane Cove Development Control Plan, Part C – Residential Localities - Locality 8. The Development utilises Part 7 Additional local provisions - St Leonards South Area under Lane Cove LEP 2010. No amendments to these development standards are provided by this proposed Voluntary Planning Agreement.

Subject to the granting of development consent for the Development, the VPA provides for:-

1. the payment of monetary contributions equivalent to the section 7.11 Development Contributions proposed for the St Leonards South Precinct in the Draft Lane Cove Council, St Leonards South Contributions Plan, pending its approval by the Independent Pricing and Regulatory Tribunal; and

2. the construction and dedication to Council of Infrastructure and public benefit supporting the St Leonards South Precinct as noted in Schedule 4 of the VPA.

Discussion

From a public benefit perspective, in addition to the S7.11 Developer Contributions to fund precinct wide community infrastructure, the 3 Holdsworth Avenue works will deliver the following in accordance with the “Specifications for Private Open Space in the St Leonards South Precinct”:-

1. Dedication (fee of cost) to Council in perpetuity approximately 400m2 of public open space (Marshall Avenue); and

2. Dedication (free of cost) to Council in perpetuity two (2) affordable housing dwellings comprising of: minimum two (2) bedrooms; an internal area of at least 70m2 (plus storage); and, one (1) car space.

On 14 December the VPA was placed on public exhibition in parallel with the notification of the Development Application for community consultation, with submissions received until 11 January 2022. Of all the submissions received regarding DA21/187-01, only three (3) referred directly to the draft planning agreement, stating:-

1. The DA is above allowable and there is no good reason to contravene controls and even to provide a VPA;

2. The VPA should not offer a mechanism by which this building height could vary as the VPA should be given little, if any, weight in assessing a clause 4.6 variation; and

3. The fact that adherence to the DCP requirements has negative economic consequences for the developer (or positive economic consequences for Lane Cove Council via VPA’s) must be irrelevant to the decision to enforce those DCP requirements.

Response

In response to points 1 and 2 above, the dedication of land and dwellings to Council in perpetuity under the VPA, will not result in a contravention of controls including any variation to the building height, as the development is compliant with the controls under Part 7 of LCLEP 2009, which establishes incentive building heights and floor space ratio limits. The provision is designed to ensure the delivery of high-quality open space and affordable housing that together, provide considerable value and amenity to the St Leonards South Precinct. If the Part 7 controls were to be altered by the VPA, this would be described within the Explanatory Note.

Regarding point 3 above, there are no positive economic consequences for Council, simply infrastructure funding via Monetary Contributions (reviewed and approved by IPART – the Independent Pricing and Regulatory Tribunal) to deliver a broad range of services for community benefit.

Conclusion

The proposed VPA will benefit the community and future residents of the proposed development of Area 12 (3 Holdsworth Avenue St Leonards) at the St Leonards South Precinct via the dedication (free of cost) to Council of approximately 400m2 of open public space and two (2) affordable housing dwellings. It is therefore recommended that Council note the submissions received during the community consultation process and proceed with the proposed Voluntary Planning Agreement for Area 12 (3 Holdsworth Avenue St Leonards) at the St Leonards South Precinct.

RECOMMENDATION

That:-

1. Council receive and note the report;

2. Council enter into a Voluntary Planning Agreement with New Golden St Leonards Pty Ltd in respect of the development of Area 12 (3 Holdsworth Avenue, St Leonards) at the St Leonards South Precinct; and

3. The General Manager review the trustee assignment provisions of the VPA and be authorised to finalise the wording of the proposed Voluntary Planning Agreement and sign the Agreement on behalf of Council.

Craig Wrightson

General Manager

General Managers Unit

ATTACHMENTS:

There are no supporting documents for this report.

AT‑1 View	Agenda - Traffic Committee - March 2022 - Final	26 Pages	Available Electronically
AT‑2 View	Minutes - Traffic Committee - March 2022	14 Pages