Minutes of Ordinary Council - Monday, 21 February 2022

Ordinary Council 21 February 2022

Minutes

PRESENT: Councillor A. Zbik (Mayor) Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor K. Bryla, Councillor R Flood, Councillor B. Kennedy, Councillor K. Mort, Councillor D. Roenfeldt, Councillor M. Southwood.

ALSO PRESENT: General Manager, Executive Manager – Corporate Services, Executive Manager – Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager – Human Services and Minute Taker.

DECLARATIONS OF INTEREST:

Councillor Bennison declared a non-pecuniary conflict of interest that is significant in relation to Item 13 ‘Representation on Council Advisory Committees and Other External Organisation for 2022’ as he is on the board for Centrehouse. He indicated he would vacate the meeting and not debate or vote on the item.

Councillor Bennison declared a non-pecuniary conflict of interest that is not significant in relation to Item 13 ‘Representation on Council Advisory Committees and Other External Organisation for 2022’ as he is Council’s representative on the board of Pottery Gardens. He indicated he would debate and vote on the item.

Councillor Brooks-Horn declared a non-pecuniary conflict of interest that is not significant in relation to Item 4 ‘Creating a Renewable Energy Future in Lane Cove’ as he owns a solar energy company. He indicated he would debate and vote on the item.

Councillor Brooks-Horn declared a non-pecuniary conflict of interest that is significant in relation to Item 18 ‘Lane Cove Sport and Recreation Precinct – NSW Government Funding Opportunity’ as his good friend lives in close proximity to the proposed facility. He indicated he would vacate the meeting and not debate or vote on the item.

APOLOGIES

Nil

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by the General Manager.

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

PUBLIC FORUM

Online

1. Katherine Woodthorpe of Lane Cove in relation to Item 4, Creating a Renewable Energy Future in Lane Cove;

2. Sue Yelland of St Leonards in relation to Item 5, Creation of a St Leonards South Coordination Unit and Item 8, Notice of Motion - Deferral of Commencement of Process to close Canberra Avenue;

3. Caleb Taylor of Lane Cove North in relation to Landers Road, Lane Cove North, illegal U turns;

4. James Stracey of Lane Cove West in relation to Item 15, Traffic Committee - January 2022;

5. Jennifer Schneller of Northwood in relation to Item 16, Bob Campbell Oval - Proposed Delivery Program, Item 17, Proposed Rezoning Reforms and Item 18, Lane Cove Sport and Recreation Precinct - NSW Government Funding Opportunity;

6. Lyn Nasir of Lane Cove in relation to Item 6, Notice of Motion - Minute of silence for prayer or reflection;

7. Don Murchison of Greenwich in relation to River Road footpath safety concerns; and

8. Frances Vissel of Lane Cove North in relation to Item 8, Notice of Motion – Deferral of commencement of process to close Canberra Avenue and Item 13 - Representation on Council Advisory Committees and external organisations.

In Person

9. Martin Hirst of St Leonards, in relation to Item 12, Notice of Motion - St Leonards South Central Precinct land acquisition for open space;

10. Deb Hirst of St Leonards in relation to Item 12, Notice of Motion - St Leonards South Central Precinct land acquisition for open space;

11. Sally Kennedy of Longueville in relation to Item 4, Notice of Motion - Creating a Renewable Energy Future in Lane Cove;

12. Cindy Brown of Neutral Bay, as President of the Lane Cove Golf Club, in relation to Item 18, Lane Cove Sport and Recreation Precinct - NSW Government Funding Opportunity;

13. Ben McCarthy of Lane Cove West in relation to Item 15, Traffic Committee - January 2022;

14. Mario Schiavone of Lane Cove West in relation to Item 6, Notice of Motion, Minute of silence for prayer or reflection;

15. Paul Brown of Lane Cove West in relation to parking;

16. Elizabeth Darton of Lane Cove West in relation to parking changes around Lane Cove West School;

17. Rosemary Hurford of Lane Cove in relation to Item 18, Lane Cove Sport and Recreational Precinct - NSW Government funding opportunity;

18. Andrea Wilson of Greenwich in relation to Item 4, Notice of Motion - Creating a renewable energy future in Lane Cove and Item 10, Notice of Motion - Improving Community Collaboration and Communication;

19. Madeleine Hinchy of Lane Cove in relation to Item 10, Notice of Motion - Improving Community Collaboration and Communication;

20. Jon Johannsen of Lane Cove in relation to Item 7, Notice of Motion - Traffic at intersection of Parklands, Epping and Longueville Roads;

21. David Astridge of Greenwich, in relation to Item 12, Notice of Motion - St Leonards South land acquisition;

22. Ajaya Jayarao of Northwood in relation to Item 10, Notice of Motion - Improving Community Collaboration and Communication;

23. John Southwood of Greenwich to Item 18, Lane Cove Sport and Recreation Precinct - NSW Government funding opportunity;

24. Antoinette Farrow of Lane Cove in relation to Item 6, Notice of Motion - Minute of silence for prayer or reflection;

25. Jacky Barker of Lane Cove in relation to Agenda Item 18, Lane Cove Sport and Recreation Precinct - NSW Government Funding Opportunity;

26. Shauna Forrest of Longueville, on behalf of the Lane Cove Bushland and conservation Society, in relation to Item 12, Notice of Motion - St Leonards South Central Precinct land acquisition for open space, Agenda Item 13, Representation on Council Advisory Committees and other external organisations for 2022, Item 17, Proposed Rezoning Reforms, and Item 18, Lane Cove Sport and Recreation Precinct - NSW Government Funding Opportunity;

27. Peter Staveley of Greenwich in relation to Item 16, Bob Campbell Oval - Proposed Delivery Program; and

28. Robert Nalbandian from Lane Cove in relation to Item 6, Minute of silence for prayer and reflection and Item 4, Creating a renewable energy future in Lane Cove.

Written Submissions

Five (5) written submissions were received, those being from:-

1. Ben McCarthy of Lane Cove West in relation to item 15, Traffic committee – January 2022,

2. Lynne McLoughlin of Lane Cove in relation to Item 13, the Representation on Council Advisory Committee,

3. Jane Blackmore, a previous Chair of the Sustainability Advisory Committee, in relation to Agenda Item 13, the Representation on Council Advisory Committee,

4. James Hansen of Lane Cove North in relation to Item 3, Lane Cove North Neighbourhood Centre, Item 7, Traffic at Parklands Ave, Epping and Longueville Roads, Item 13, Representation on Council Advisory Committees and other external organisations for 2022, and Item 15, Traffic Committee – January 2022; and

5. John Chang of Lane Cove in relation to Agenda Item 6, Notice of Motion – Minute of silence for prayer or reflection.

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 10 JANUARY 2022
13	RESOLVED on the motion of Councillor Brooks-Horn and Bennison that the minutes of the Ordinary Council meeting held on the 10 January 2022 be received.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9). Against the Motion was Nil (Total 0).
14	RESOLVED on the motion of Councillors Brooks-Horn and Bennison that the minutes of the Ordinary Council meeting held on the 10 January 2022 be confirmed.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9). Against the Motion was Nil (Total 0).

CONFIRMATION OF MINUTES OF EXTRAORDINARY COUNCIL MEETING - 24 JANUARY 2022
15	RESOLVED on the motion of Councillor Brooks-Horn and Bennison that the minutes of the Extraordinary Council meeting held on the 24 January 2022 be received.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9). Against the Motion was Nil (Total 0).
16	RESOLVED on the motion of Councillor Brooks-Horn and Bennison that the minutes of the Extraordinary Council meeting held on the 24 January 2022 be confirmed.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9). Against the Motion was Nil (Total 0).

Orders Of The Day

The Mayor advised Council of the 2022 Australia Day Honours List:-

· Mr. Charles Cornwell Lane Cove - For service to community health as a psychologist and social worker.

· Mr. Colin Piper Lane Cove - For service to music.

· Mr. John (Jack) Winning Riverview - For service to sailing.

Mayoral Minutes

Mayoral Minute – Update On The Determination Meeting For The Lane Cove Sport & Recreation Facility

RESOLVED on the motion of Councillor Zbik that:-

1. Pursuant to Resolution 2/2022, Council requested that the Sydney North Planning Panel defer the determination meeting for the Lane Cove Sport & Recreation Facility (DA 64/2021);

We have been advised by the Sydney North Planning Panel that it is their intent to hold a determination meeting on Wednesday 2^nd March 2022; and
Council has uploaded the contamination reports related to SEPP 55 to the DA Portal on the Council website for DA 64/2021. These can be found by searching for DA 64/2021.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Mayoral Minute - Lane Cove North Neighbourhood Centre

RESOLVED on the motion of Councillor Zbik that Council:-

1. Write to landowners within the Lane Cove North/Mowbray Precinct area who own land zoned R4 who have not yet lodged a Development Application to ask their level of interest in developing a ‘Neighbourhood Shop’ to support a local convenience store and/or local shops; and

2. A report be provided back to Council on what is required to further the proposal should the owners display interest in progressing the matter.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notices of Motion

Notice of Motion - Creating a Renewable Energy Future in Lane Cove

RESOLVED on the motion of Councillors Kennedy and Flood that Council: -

1. Include in the draft Community Strategic Plan a strategy to facilitate the increase in the usage of energy sourced from renewable generation in the Lane Cove LGA;

2. Consider the following initiatives as key actions in the 2022/23 Delivery and Operational plan:-

a. Council research bulk buying options for solar panels for the community;

b. Focusing on smart development by liaising with Canterbury-Bankstown Council on their actions taken and passing a moratorium on gas connections in all new developments unless commercial food establishments. This would meet the objective of the Climate Resilience plan to set locally specific performance standards for new residential and non-residential developments;

c. Commit to removing gas from council buildings and replacing gas boilers which reach the end of their life, with heat pumps;

d. Explore joining the ‘Solar my School’ program;

e. Launch an expressions of interest process to create a virtual solar grid on large strata and commercial roof spaces within the Lane Cove LGA;

f. Explore the possibility of a Virtual Energy Network (VEN) linking solar sites together to utilise power generated before feeding back into the grid;

i. Request Council compile a report looking at options for Peer-to-Peer Energy Trading (for example, the AGL Virtual Trial(AGL VPP) occurring in places including Byron Bay and Energy Locals Retail provider (via Enosi Powertracker) to help determine viability for the Lane Cove community; and

ii. Request Council to look at grant funding opportunities for innovative community solar projects, and large-scale battery storage projects available from ARENA or the Clean Energy Innovation Fund.

g. Promote the NSW Solar for Low Income Program;

h. Develop an educational program to facilitate other ways that people can invest in renewables if they are unable to put on their roofs directly, e.g. Clearsky Solar or Pingalla (which are community funded solar programs for business) (Lake Macquarie council as example) Also Enova Community Energy - social enterprise, existing peer-to-peer initiatives that are available now for uptake. Include in this program information on heat pumps as a non-gas option for heating and cooling;

i. Reach out to NSROC Councils to collaborate on joint educational opportunities across all LGAs; and

j. Include any other ideas that are suggested by Councillors.

3. Write to all strata schemes in the Lane Cove LGA seeking their interest in cooperating with initiatives to facilitate solar and other renewable energy solutions for strata buildings.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Brooks-Horn and Mort (Total 8).

Against the Motion was Councillor Bennison (Total 1).

Notice of Motion - Creation of a St Leonards South Coordination Unit (SLCSU)

RESOLVED on the motion of Councillors Southwood and Roenfeldt that Council:-

1. Receive a report at its 21 March 2022 meeting on the establishment of a St Leonards South Coordination Unit (SLSCU) to manage and coordinate delivery of the individual development projects within the St Leonards South Master Plan area and of projects adjacent to the St Leonards South Master Plan area, to minimise disruption to amenity of the communities within these areas, to ensure smooth delivery of development projects and compliance with conditions of consent.

Such report to detail:-

a. A comprehensive risk management plan and a monitoring framework for enforcing development application conditions of consent and Council policies across the site and to identify potential problem areas and solutions;

b. Strategies for the coordination of construction and non-construction traffic movements within the St Leonards South Master Plan area and provision of advice to Council as to the conditions of Construction Traffic Management Plans to ensure that public safety considerations and the need to preserve resident amenity are adequately acknowledged in the development of the sites in the St Leonards South Master Plan;

c. Proposed representation on the SLSCU which includes residents within and adjacent to the St Leonards South precinct, representatives of St Leonards South developers and those of adjacent sites and representatives of the North Sydney and Willoughby LGAs and residents of River Road in the North Sydney LGA;

d. Resources required to ensure that the SLSCU delivers on its objectives; and

e. Draft terms of reference for the SLCSU.

2. Noting that three development applications have already been exhibited for the St Leonards South precinct, Council acknowledges that the establishment of the SLSCU is a priority for Council.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notice of Motion - Minute of Silence for Prayer or Reflection
	MOTION A Motion was moved by Councillors Flood and Kennedy that:- 1. Council undertake Community Consultation to amend Cl 8.1 of the Code of Meeting Practice so that point three of the Order of Business for Ordinary Council Meetings now reads:- Minute of silence for reflection or prayer 2. As part of the consultation Council seek feedback from the community on how to make this subject inclusive; and 3. This minute of silence for prayer or reflection occur after the Acknowledgement of Country.
	FORESHADOWED MOTION A Foreshadowed Motion was moved by Councillors Bennison and Brooks-Horn that:- 1. Council undertake Community Consultation to amend Cl 8.1 of the Code of Meeting Practice for a new procedure to commence the meeting in relation to Order of Business for Ordinary Council Meetings; 2. The order of business continue to include a prayer; 3. As part of the consultation Council seek feedback from the community on how to make this subject inclusive; and 4. The prayer occur after the Acknowledgement of Country.
21	Upon being put to the meeting the Motion was declared carried.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood and Bryla (Total 6). Against the Motion were Councillors Bennison, Brooks-Horn and Mort (Total 3).
	The Foreshadowed Motion lapsed.

Notice of Motion - Traffic at the intersection of Parklands, Epping and Longueville Roads

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the General Manager investigate and report back to Council with options of how best to stop motor vehicles performing U-turns in the middle of Parklands Road at the intersection of Parklands Road and Landers Road.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notice of Motion - Deferral of Commencement of Process to Close Canberra Avenue

RESOLVED on the motion of Councillors Southwood and Roenfeldt that:-

1. No action will be taken by Council at this time to commence the process to close Canberra Avenue, between River Road and its intersection with Duntroon Avenue;

2. Council develop for presentation to the meeting of 19 April 2022 a strategy to minimise cumulative impacts of construction traffic arising from DA 99/2021, DA 162/2021 and DA 187/2021;

3. Council to receive at the meeting of 19 April 2022 a report detailing the cumulative traffic movements and impacts of:-

a. All vehicles (construction and otherwise) during the development of the 23 amalgamated sites in the St Leonards South Master Plan until Certificates of Occupancy have issued for all developments; and

b. All vehicles after Certificates of Occupancy have issued for all developments.

4. The report outlined in 3 to include a comparison of impacts on the road network within the St Leonards South Master Plan area (including access roads to River Road and Pacific Highway) for:-

a. Closure of Canberra Avenue as detailed in the report to Council of 11 May 2020; and

b. No closure of Canberra Avenue.

5. Council will review its proposed road closure after consideration of this report;

6. No action will be taken in respect of any future closure of Canberra Avenue without a further resolution of Council to commence the road closure process; and

7. Council will consult in respect of this road closure with the community within the area bounded by Pacific Highway, North Shore Railway Line, River Road (including Wollstonecraft residents fronting River Rd, opposite Newlands Park and in Boronia St) and Greenwich Road or broader if determined to do so.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notice of Motion - Establishment of Sports Advisory Committee

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that:-

1. Council establish a Sporting Club Advisory Committee; and

2. The General Manager prepare a draft constitution for discussion at a Council workshop to discuss objectives, consider the review of the 2008 Recreation Action Plan, sporting club appointments, Councillor representation and other matters relating to the operation of an Advisory Committee.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notice of Motion - Improving Community Collaboration and Communication

RESOLVED on the motion of Councillors Kennedy and Bryla that:-

1. Council engage an external consultant to host an interactive combined community and council workshop in the month of April to seek input from local community groups and residents about new inclusive strategies to engage with the public within the framework of the Community Participation Plan and Community Engagement Policy;

2. Councillors receive a copy of the terms of reference prior to the engagement of the consultant outlined in point 1 above; and

3. Council consider the following initiatives as key actions in the next Delivery Program and Operational Plan:-

a. Prioritising and allocating funding for an upgrade of the Lane Cove Council website in the 2022/2023 financial year and that the development ensures involvement of local user testing to ensure it meets the access needs of the Lane Cove community and follows best practice guidelines for government service website design;

b. Forming a temporary Digital Transformation Working Group to support the development of Council’s digital communications which should include digital experts (service design and/or user experience design experts, digital content strategists, web developers, product managers, for example) and representatives of the general community as determined by the Mayor and General Manager, to provide input into the scope of the project; and

c. Preparing an options paper on:-

i. How Council’s existing and potential digital and other communication channels can be improved and integrated as a formal source of engagement and feedback in the Community Participation Plan and Community Engagement Policy; and

ii. How Council can utilise initiatives such as search engine marketing, adoption of an ‘opt-in’ text messaging service; and further segmentation of Council’s email database to achieve more efficient and targeted communication to segments of our community.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notice of Motion - Bob Campbell Working Group - Additional Members

RESOLVED on the motion of Councillors Bennison and Brooks-Horn that the General Manager contact existing sporting clubs that currently use Bob Campbell Oval and the Greenwich Games Committee and invite them to have representation on the BCO working group.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Notice of Motion - St Leonards South Central Precinct Land Acquisition for Open Space Park

RESOLVED on the motion of Councillors Roenfeldt and Southwood that Council:-

1. Recommit to prioritising the purchase of properties to create the central park between Park Rd and Berry Rd using one or more suitable sources of funding, including other State and Federal Grants;

2. To include on Council’s website page on S7.11 Development Contributions Plan, a link to the IPART Final Report- Overview and Final Report - Technical Paper for Council’s St Leonards South Precinct Section 7.11 Development Contributions Plan;

3. Noting that the IPART report is with the Hon. Anthony Roberts, Minister for Planning and Minister for Homes for review, Council write to the Minister requesting an urgent meeting with him to discuss IPART’s Final Report- Overview and Final Report - Technical Paper for Council’s St Leonards South Precinct Section 7.11 Development Contributions Plan and to request his assistance to identify possible solutions to bring forward funding and delivery of the central park; and

4. Provide periodic updates to the ten property owners of the land scheduled to be included in the park, and surrounding residents on progress of the matter.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Procedural Motion

RESOLVED on the motion of Councillors Zbik and Brooks-Horn that items 13, 15, 16, 17, 18, 19, 22 and 25 be considered as the next items of business.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Procedural Motion

RESOLVED on the motion of Councillors Zbik and Bennison that Council adjourn for 5 minutes and readjourn at 10:05pm.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Officer Reports

Representation on Council Advisory Committees and Other External Organisations for 2022

RESOLVED on the motion of Councillors Bryla and Brooks-Horn that:-

1. Council determined Councillor representation on Advisory Committees and External Organisations for the period ending September 2022 as follows:-

Age Friendly Advisory Committee

Councillor Mort

Councillor Southwood (Alternate)

Bushland Management Advisory Committee

Councillor Bryla

Councillor Roenfeldt (Alternate)

Carisbrook Advisory Committee

Councillor Roenfeldt

Councillor Bryla (Alternate)

Council Selection Committee

All Councillors

Internal Audit Committee

Councillor Bennison

Councillors Zbik (Alternate)

Lane Cove Access and Inclusion Advisory Committee

Councillor Mort

Councillor Bryla (Alternate)

Lane Cove Bicycle Advisory Committee

Councillor Zbik

Councillor Roenfeldt (Alternate)

Lane Cove Recreation Precinct Advisory Committee

All Councillors

Lane Cove Festival Committee

Councillor Kennedy

Councillor Mort (Alternate)

Lane Cove Literary Awards Committee

Councillor Southwood

Councillor Roenfeldt

Lane Cove Public Art Advisory Committee

Councillor Kennedy

Councillor Southwood (Alternate)

Publications Editorial Committee

Councillor Zbik, Councillor Bennison, Councillor Southwood

Councillor Brooks-Horn (Alternate)

Sustainability Advisory Committee

Councillor Flood, Councillor Kennedy and Councillor Bryla

Traffic Committee

Councillor Bryla

Councillor Southwood (Alternate)

Lane Cove Retirement Units Association

Councillor Brooks-Horn & Councillor Mort Councillor Bennison (Alternate)

NSROC

Councillor Zbik & Councillor Flood

Councillor Bennison (Alternate) & Councillor Southwood (Alternate)

NSW Public Libraries Association

Councillor Flood

Councillor Brooks-Horn (Alternate)

Shorelink Committee

Councillor Brooks-Horn

Councillor Bryla (Alternate)

Bushfire Committee

Councillor Roenfeldt

Councillor Bennison (Alternate)

2. Council authorise all Councillor representatives on Advisory Committees to arrange an alternate as required;

3. Advisory Committee Charters be amended where necessary to reflect Councillor Representation;

4. Council determined its position in relation to the recommendations made by the Internal Audit Committee as follows:-

a. Ongoing mentoring among committee members should be encouraged so as to maintain interest and assist with succession planning;

b. That all Committees, where practicable, periodically rotate the Chair, so as to give all members of the Committee the opportunity/experience to expand their engagement/participation within the Committee; and

c. Each Committee consider inviting ‘external guests of expertise where it will add value to that committees agenda.

5. In relation to the Local Traffic Committee:-

a. Council appoint 1 Councillor to the Local Traffic Committee;

b. That Council:-

i. Permits residents to attend the Local Traffic Committee and speak about their traffic-related issues and concerns as listed per the agenda; and

ii. The Local Traffic Committee agenda is made public seven (7) days before a traffic committee meeting.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Councillor Scott Bennison left the meeting, the time being 10:23 PM

RESOLVED a motion was moved by Councillors Brooks-Horn and Southwood that Council appoint Councillor Kennedy and Councillor Flood (alternate) as the Councillor representative for Centrehouse Management.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Brooks-Horn and Mort (Total 8).

Against the Motion was Nil (Total 0).

Councillor Scott Bennison returned to the meeting, the time being 10:24 PM

Traffic Committee - January 2022

RESOLVED on the motion of Councillors Brooks-Horn and Flood that Council:-

Regarding item Y1:-

a. Proceed with intersection works at Cullen St, Banksia Cl and Hallam St;

b. Proceed with the wombat crossing at Lloyd Rees Drive; and

c. Defer all other recommendations for discussion at a Council workshop.

2. Regarding item G2, defer to a Council workshop; and

3. Adopt all other recommendations of the Lane Cove Traffic Committee Held on Tuesday, 18 January 2022.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Bob Campbell Oval - Proposed Delivery Program

RESOLVED on the motion of Councillors Southwood and Brooks-Horn that:-

1. Report be received and noted;

2. The proposed program for delivery be endorsed as an interim program with variations to the program to be considered by Council as requested by the BCO Working Group;

3. The General Manager be authorised to terminate the contract for construction of Stage 1 of the Master Plan as outlined in the Confidential Memorandum;

4. In accordance with the Probity Plan for the Bob Campbell Oval, Council will forthwith make available on its website the Review of Environmental Factors for the works at Bob Campbell Oval; and

5. Subject to approval under Part 5 of the Environmental Planning and Assessment Act of cliff stabilisation works along the western cliff face, Council to commence these works.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Proposed Rezoning Reforms

RESOLVED on the motion of Councillors Flood and Southwood that:-

Council authorise the General Manager to submit a response to the Discussion Paper as outlined in this report and include the following additional points into the response letter to the Discussion Paper:-

a. Oppose the changes to the strategic merit test that removes the presumption against a rezoning request that looks to amend LEP controls under five years old;

b. Include stronger opposition to proponent led exhibition processes;

c. Oppose the new proponent right of appeal on the merits in the case of a ‘deemed refusal’ following Council delay in determination; and

d. Request that any appeal rights are balanced - with rights to appeal being provided to all interested parties. Indicate preference for appeal process through LEC rather than the IPC.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Councillor David Brooks-Horn left the meeting, the time being 10:31 PM

Lane Cove Sport and Recreation Precinct - NSW Government Funding Opportunity
	MOTION A Motion was moved by Councillors Bennison and Mort that Council:- 1. Receive and note the report; 2. Note that the Sydney North Planning Panel has refused Council’s request to defer the hearing of DA 64/2021 and that the hearing will proceed on 2nd March 2022; 3. Restates its resolution of 24 January 2022 that Council confirms its commitment to consider other options for the indoor sport and recreation facility, and acknowledges that an approved Development Application will not prevent Council from further consulting with the community and considering all possible options. In so doing:- a. That Council organise an open community workshop on sport and recreation requirements in Lane Cove with attendance open to residents of other LGAs; and b. That promotion of the workshop will be designed to ensure the widest possible range of attendees. 4. Schedule a working session with Councillors on the details behind the current Business case for the project (with clarification of the source AT-1 or the Xypher Report). And following the internal working session, that Council conducts a public forum, with the current Business Case presented, and a Question and Answer session; 5. If Council decides to proceed with the Detailed Design phase of the current design proposal, undertake the following actions:- a. Engage the Sustainable Design Consultant to set Green Star or equivalent goals for the current building design; b. Undertake a new Traffic Report which accounts for the increase in traffic to River Road with the three major proposed new developments in that precinct and in line with the Business Case modeling user numbers; c. Arrange a review of the current scheme by the Lane Cove Design Review Panel, including the siting and review of the significant trees; and d. Update the Building Cost Report and the Business case in preparation for re-release following the completion of points (a) to (c) above. 6. Not seek funding grants at this stage in the process.
Procedural Motion
35	RESOLVED on the motion of Councillors Bennison and Mort that voting on this item be conducted ad seriatim.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison and Mort (Total 8). Against the Motion was Nil (Total 0).
36	Upon being put to the meeting Point 2 of the Motion was declared carried.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla and Mort (Total 7). Against the Motion was Councillor Bennison (Total 1).
37	Upon being put to the meeting Points 1, 3, 4, 5 and 6 of the Motion were declared carried.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison and Mort (Total 8). Against the Motion was Nil (Total 0).

Councillor David Brooks-Horn returned to the meeting, the time being 10:42 PM

North Sydney Council request to advocate for changes to the St Leonards Crows Nest 2036 Plan

RESOLVED on the motion of Councillors Southwood and Bennison that:-

1. The report be received and noted; and

2. Council advise North Sydney that it is willing to join them in a delegation to the Hon Anthony Roberts MP, Minister for Planning and Minister for Homes, to seek:-

a. Immediate amendments to the 2036 Plan to remove the post exhibition changes to the maximum building heights and floor space ratios that were not subject to public comment; and

b. A greater level of transparency and input into the operation of the Special Infrastructure Contribution to ensure population growth is supported by adequate public open space, transport upgrades and social infrastructure.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Advocacy letter to DPIE re BASIX higher standards

RESOLVED on the motion of Councillors Flood and Bryla that Council:-

1. Receive and note the report;

2. Adopt the draft submission to DPIE re BASIX higher standards included as AT-1;

3. All lights to be only LED source;

4. The additional notes be added to the advocacy letter:-

a. Swimming pools do not allow for gas heating. Solar heating methods or equivalent only;

b. All proposals to have inclusion of solar panels or accountability for why they are not included; and

c. Hot water systems in new buildings to be solar or equivalent

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Draft Code of Meeting Practice 2022

RESOLVED on the motion of Councillors Bennison and Southwood that:-

1. Subject to Clause 2 below, Council adopt, for the purpose of public exhibition, the Draft Code of Meeting Practice 2022 which includes both mandatory and non-mandatory provisions, consistent with the Office of Local Government’s Model Code of Meeting Practice and ‘other proposed amendments’ as outlined in this report or as resolved by Council prior to public exhibition;

2. Prior to exhibition of the Draft Code of Meeting Practice 2022 Council amend the document to:-

a. Reference meeting cycles to be as per Council’s adopted meeting schedule;

b. Councillors be required to submit Notices of Motion 9 days prior to an Ordinary Meeting of Council; and

c. Other amendments pursuant to resolutions of Council prior to exhibition of the Draft Code of Meeting Practice 2022.

3. Set the Ordinary Council Meeting Schedule for the remainder for 2022 to:-

· Monday 21st March 2022

· Tuesday 19th April 2022

· Thursday 19th May 2022

· Thursday 23rd June 2022

· Thursday 21st July 2022

· Thursday 18th August 2022

· Thursday 22nd September 2022

· Thursday 20th October 2022

· Thursday 24th November 2022

· Thursday 08th December 2022

4. Council undertake community consultation for a period of six (6) weeks as per the consultation plan outlined in this report; and

5. Following the public exhibition period, the Draft Code of Meeting Practice, together with a report on any submissions received and any proposed amendments, be considered at the Council meeting to be held 19 April 2022.

For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9).

Against the Motion was Nil (Total 0).

Procedural Motion
41	RESOLVED A motion was moved by Councillors Zbik and Bennison that Item 14 ‘Infrastructure Contributions Reforms – Submissions’, Item 20 ‘Councillor Training Attendance Request – Local Government NSW Executive Certificate for Elected Members’, Item 21 ‘ Second Quarter Review of the 2021/22 Delivery Program and Operational Plan’, Item 23 ‘Council Support for NSW Plastics Action Plan’, Item 24 ‘Second Quarterly Budget Review – 2021/22 Budget’, Item 26 ‘Village Public Art Program – Birdwood Avenue – Commonwealth Bank Building’, Item 27 ‘Ministerial Order – Planning Expectations’, Item 28 ‘Electoral Funding Disclosure Requirements’ and Item 29 ‘Council Snapshot January 2022’ be considered in Globo.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9). Against the Motion was Nil (Total 0).
42	RESOLVED on the motion of Brooks-Horn and Bennison that the recommendations as included on the business paper be adopted for Item 14 ‘Infrastructure Contributions Reforms – Submissions’, Item 20 ‘Councillor Training Attendance Request – Local Government NSW Executive Certificate for Elected Members’, Item 21 ‘ Second Quarter Review of the 2021/22 Delivery Program and Operational Plan’, Item 23 ‘Council Support for NSW Plastics Action Plan’, Item 24 ‘Second Quarterly Budget Review – 2021/22 Budget’, Item 26 ‘Village Public Art Program – Birdwood Avenue – Commonwealth Bank Building’, Item 27 ‘Ministerial Order – Planning Expectations’, Item 28 ‘Electoral Funding Disclosure Requirements’ and Item 29 ‘Council Snapshot January 2022’ be considered in Globo.
	For the Motion were Councillors Zbik, Southwood, Roenfeldt, Kennedy, Flood, Bryla, Bennison, Brooks-Horn and Mort (Total 9). Against the Motion was Nil (Total 0).

The meeting closed at 11:01pm.

Confirmed at the Ordinary Council Meeting of 21 March 2022, at which meeting the signature herein is subscribed.

MAYOR

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