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Agenda

Ordinary Council Meeting

23 June 2022

Council will commence consideration of

all business paper agenda items at 7.00 pm.

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Notice of Meeting

Dear Councillors,

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Thursday 23 June 2022 commencing at 7.00pm. The business to be transacted at the meeting is included in this business paper.

In accordance with clause 3.26 of the Code of Meeting Practice Councillors are reminded of their oath or affirmation of office made under section 233A of the Act, and of their obligations under the Council’s Code of Conduct to disclose and appropriately manage conflicts of interest.

Yours faithfully

Craig - GM

Craig Wrightson

General Manager

Council Meeting Procedures

The Council meeting is chaired by the Mayor, Councillor Andrew Zbik. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5.00 pm on the Tuesday following the meeting.

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

The Public Forum will hear registered speakers from the Public Gallery as well as online using the web platform Zoom. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (Wednesday, 22 June 2022) and a Zoom meeting link will be emailed to the provided email address of those registered as an online speaker. Please note that the time limit of three minutes per address still applies, so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under the Government Information (Public Access) Act 2009, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation. Should you require assistance to participate in the meeting due to a disability; or wish to obtain further information in relation to Council, please contact Council’s Executive Manager – Corporate Services on (02) 9911 3550.

Ordinary Council 23 June 2022

TABLE OF CONTENTS

DECLARATIONS OF INTEREST

APOLOGIES

ACKNOWLEDGMENT TO COUNTRY

MINUTE OF SILENCE FOR REFLECTION OR PRAYER

NOTICE OF WEBCASTING OF MEETING

public forum

Members of the public may address the Council Meeting on any issue for 3 minutes.

CONFIRMATION OF MINUTES

1. ORDINARY COUNCIL MEETING - 19 MAY 2022

Orders Of The Day

Notices of Motion

2. Notice of Motion - Duplex Property Title in Lane Cove R2 Areas...... 6

3. Notice of Motion - Recognise and Protect from Impacts the Bushland Adjacent to the Western Side of the Golf Course................................. 8

4. Notice of Motion - Identification, Preservation and Acknowledgement of Heritage Items - Manns Point and environs, Greenwich Point Wharf and environs.......................................................... 10

5. Notice of Motion - Compliance with SLS DCP.............................................. 12

6. Notice of Motion - Community Participation in Lane Cove Local Planning Panels to Review Planning Proposals.................................... 14

Officer Reports for Determination

7. Draft Sustainability Action Plan................................................................... 16

8. St Leonards South DCP amendment - Part Storeys............................... 20

9. Name Selected for St Leonards New Green Space................................ 26

10. Traffic Committee - May 2022.............................................................................. 29

11. Sustainability Advisory Committee Nomination - Youth Representative....................................................................................................................................... 119

12. Draft Community Garden Policy and Draft Community Garden Guidelines and Procedures............................................................................. 121

13. GreenPower Campaign....................................................................................... 128

14. Consultation Results on the Draft 2022/23 Delivery Program and Operational Plan, Draft 2022/23 Budget and Draft 2022/23 Schedule of Fees & Charges...................................................................................................... 131

15. Consultation Results on the Revised Draft Community Strategic Plan 2035.................................................................................................................... 138

16. Digital Transformation Reference Group.............................................. 143

17. 2022 Local Government NSW Conference Motions, Voting Delegates and Attendance..................................................................................................... 147

18. Local Government Remuneration Tribunal Annual Report and Determination - Councillor Fees.................................................................. 151

Officer Reports for Information

19. Council Snapshot May 2022.............................................................................. 170

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

Confidential Items

20. Senior Staff Matter

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

Ordinary Council Meeting 23 June 2022

Notice of Motion - Duplex Property Title in Lane Cove R2 Areas

Subject: Notice of Motion - Duplex Property Title in Lane Cove R2 Areas

Record No: SU8814 - 31926/22

Division: Lane Cove Council

Author(s): Councillor David Brooks-Horn; Councillor Scott Bennison; Councillor Andrew Zbik; Councillor Rochelle Flood

Executive Summary

This report seeks Council to prepare a planning proposal to permit strata sub-division of approved dual occupancy dwellings that are registered as either company title or tenants-in-common in Lane Cove.

Background

In December 2017, Council’s Local Environmental Plan was amended to prohibit the subdivision of dual occupancies based on a previous long-standing Council policy. Dual occupancies are still permitted with consent in the R2 low density zone provided that the lot sizes are not less than 750 m² (attached) and 900 m² (detached). However, for subdivision and strata title in R2 zones the lot size is set as a minimum of 1100sqm. There are a small number of Duplex Property Titles in Lane Cove R2 areas that fall short of the minimum lot size. These properties can still be subdivided under Company Title or Tenants-in-Common instead of Strata, which was a workable solution in the past. Company Title or Tenants-in-Common affects council rates and some utilities, but not street numbers.

The major issue with Company Title or Tenants-in-Common is for the owner or potential owner obtaining finance or equity release from a banking institution or other lender, due to recent universal changes in lending policy. Council records indicate that currently only 37 properties are identified as Shared (Company / Tenants-in-Common) title.

Discussion

The 2019 Banking Royal Commission changed bank and other institutions’ lending policies. Following this, most will no longer accept any form of shared title (e.g. Company or Tenants-in-Common) as security. There was little indication of this change in policy before the Commission. The inability to be able to release equity in properties for a variety of purposes, let alone resale, is a fundamental issue with very serious implications for owners. This clearly affects resale, subsequent release of equity for property improvements and maintenance, and the ability to secure business finance, a common practice for small business owners.

Perhaps most significantly in an ageing demographic, where the Government’s recent White Paper encouraged retirees to use reverse mortgages or equity release schemes to supplement pension income, the major companies involved in these schemes have also indicated an unwillingness to consider shared title properties as security. This could severely disadvantage some elderly residents caught in this trap.

Other Councils in NSW have allowed limited subdivision of dual occupancies that meet a minimum size requirement in very narrow circumstances, to address this problem.

What other councils have done?

In Randwick’s Local Environmental Plan (LEP), following considerable pressure from residents affected by lending policy changes, they only allow subdivision of dual occupancies (attached) if:-

· A development consent for dual occupancies was granted before July 2018; and

· it meets the subdivision standards specified in the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.

In the Hills Shire Council’s LEP, a number of conditions must be satisfied before development consent for subdivision can be granted. Such as:-

· building work (for the dual occupancy) must have commenced on the site before December 2012;

· the erection of the building was under a development consent granted before October 1996;

· the approved plans showed parts of the building as being intended for separate occupation;

· the subdivision would create lots that align with the parts shown for separate occupation; and

· the land is being subdivided under a Strata Plan.

Note From the General Manager – Code of Meeting Practice Clauses 3.14 and 3.15

Should Council adopt the recommendation, given the administrative nature of the LEP amendment, the Planning Proposal can be prepared within existing resources and will have no additional budgetary impact.

RECOMMENDATION

That Council prepare a Planning Proposal to permit strata sub-division of approved dual occupancy dwellings that are registered as either company title or tenants-in-common on or before Thursday 16th June 2022.

Councillor David Brooks-Horn

Councillor

Councillor Scott Bennison

Councillor

Councillor Andrew Zbik

Councillor

Councillor Rochelle Flood

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 23 June 2022

Notice of Motion - Recognise and Protect from Impacts the Bushland Adjacent to the Western Side of the Golf Course

Subject: Notice of Motion - Recognise and Protect from Impacts the Bushland Adjacent to the Western Side of the Golf Course

Record No: SU6631 - 31712/22

Division: Lane Cove Council

Author(s): Councillor Bridget Kennedy; Councillor Kathy Bryla

Executive Summary

This report aims to address the pressure of public use on a substantial parcel of unnamed C2 zoned bushland which runs along the western side of the golf course from close to Gamma Road down to the rear of the Pathways development site.

Discussion

Bushland in Lane Cove is highly valued for its contribution to the LGA’s leafy character, the many opportunities for bushwalks, opportunities to see and observe native birds and animals or just for peaceful contemplation in a natural environment. However, Lane Cove has limited areas of bushland that are highly vulnerable due to their narrow width, often steep gradients and small size.

There is a substantial parcel of unnamed C2 zoned bushland which runs along the western side of the golf course from close to Gamma Road down to the rear of the Pathways development site. In the current Bushland Plan of Management, it is described as Northwood slope. It is under threat from the already significant downslope impacts of the Pathways development including both damage and physical encroachment, with the potential for further impacts from the development at 266 Longueville Road. The Molino Stewart Ecological Assessment, associated with the 266 Longueville Road DA, of a substantial portion of this bushland found it to be ‘of high conservation value’.

In addition, within this area zoned C2 are portions that have been diverted to RE1 (golf course) uses, while there are segments within the adjacent RE1 area around Stevenson Street, for example, that may be more appropriately conserved as bushland, as well as the unmade portion of McMahons Road.

This area of bushland is currently not part of a bushland management plan. With the proposed developments taking place nearby, it is likely to come under more pressure from increased public use.

RECOMMENDATION

That Council:-

1. Investigate and report back to a Councillor Workshop for further discussion, the process, costs and resources required to identify opportunities to consolidate and extend the existing Northwood slope C2 zoning to cover adjacent remnant patches of bushland on public land;

2. Investigate and report on damage to this area of bushland by any surrounding use and details how this damage will be repaired, including the funding of this repair;

3. Undertake a public process to name the bushland known as the “Northwood Slope” located adjacent to the western side of the golf course; and

4. Develop a plan for future regeneration of this reserve.

Councillor Bridget Kennedy

Councillor

Councillor Kathy Bryla

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 23 June 2022

Notice of Motion - Identification, Preservation and Acknowledgement of Heritage Items - Manns Point and environs, Greenwich Point Wharf and environs

Subject: Notice of Motion - Identification, Preservation and Acknowledgement of Heritage Items - Manns Point and environs, Greenwich Point Wharf and environs

Record No: SU8381 - 31839/22

Division: Lane Cove Council

Author(s): Councillor Merri Southwood

Executive Summary

Works are to commence or are under consideration in the vicinity of Manns Point and Greenwich Point Wharf.

Council wishes to identify items of heritage significance - both Aboriginal and

industrial - in and adjacent to these areas, to protect them and to ensure that the community is made aware of the significance of these items.

Background

1. Council has been advised of possible Aboriginal heritage items in Mary Carlson Park adjacent to the site of the Greenwich Point Wharf Upgrade.

This upgrade is to be undertaken by Transport for NSW and work is expected to commence soon.

Transport for NSW has been made aware of the possible existence of Aboriginal heritage items and has agreed to ensure that works do not occur near the possible site of the items.

2. Council has designated Manns Point and the Viva Terminal site as Archaeological Items in its Heritage Map in the Lane Cove LEP.

Council has identified an underwater railway electricity tunnel that runs from Greenwich Point to Birchgrove as a Heritage Item. The entrance to this tunnel is located at Manns Point.

A resident has advised of the possible location of Aboriginal carvings at Manns Point.

https://photos.smugmug.com/photos/i-g4VXZNJ/0/X3/i-g4VXZNJ-X3.jpg

https://photos.smugmug.com/photos/i-VqZw4nq/0/X2/i-VqZw4nq-X2.jpg

Council has called for community feedback as to the future need and wishes for the Manns Point lookout area.

Works at and adjacent to Manns Point and Greenwich Wharf may pose a risk to known and unknown items of heritage significance.

RECOMMENDATION

That Council:-

1. Receive at its August 2022 Ordinary Council Meeting a report as to the scope and cost of undertaking a study to:-

(a) identify items of heritage significance at and adjacent to Manns Point and Greenwich Point Wharf (including Mary Carlson Park); and

(b) advise as to the best method(s) of protecting items of heritage significance identified through (a) above.

2. Defer commencement of major works at Manns Point, Mary Carlson Park and areas adjacent thereto until Council has received and considered the report referred to in Item 1 above; and

3. Liaise with Transport for NSW to ensure, to the extent possible, that the site of the possible items of Aboriginal heritage in Mary Carlson Park is protected from damage by the works for the Greenwich Wharf Upgrade.

Councillor Merri Southwood

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 23 June 2022

Notice of Motion - Community Participation in Lane Cove Local Planning Panels to Review Planning Proposals

Subject: Notice of Motion - Community Participation in Lane Cove Local Planning Panels to Review Planning Proposals

Record No: SU4720 - 32181/22

Division: Lane Cove Council

Author(s): Councillor Merri Southwood

Executive Summary

Council acknowledges the importance of allowing the community to provide input into re-zoning proposals (Planning Proposals) early in the assessment process. To further this objective Council passed Resolution 74/2022 on 19 April 2022. This resolution provided, inter alia, that community members have the right to make submissions in respect of Planning Proposals from the date on which a Planning Proposal is uploaded to Council’s website and that Council shall have regard to these submissions when preparing information to go to the Lane Cove Local Planning Panel (LCLPP) for advice as to Council’s response to a Planning Proposal.

In further recognition of the importance of community participation in Council’s response to Planning Proposals, Council will provide for the community to participate in the LCLPP process.

Background

It is the practice of Council to present to the Lane Cove Local Planning Panel (LCLPP) its proposed response to a Planning Proposal for advice before Council resolves to either support the submission of a Planning Proposal to Gateway or to reject the Planning Proposal.

When the LCLPP meets to determine Development Applications that have been referred to it, the meetings of the LCLPP are open to the community and Councillors, and community members may address the LCLPP. Minutes of the LCLPP meeting are published and the webcast of the meeting can be viewed on Council’s website.

This is in contrast to the process for the LCLPP’s consideration of Council’s proposed response to Planning Proposals. Meetings are closed to the community and to Councillors and there is no opportunity for community members to address the LCLPP either in person or via audio visual link.

Minutes of the LCLPP meeting are not accessible, nor is the webcast of the meeting.

The practice of North Sydney Council is different.

Community members and Councillors may attend the meetings of the North Sydney Local Planning Panel when it meets to review proposed responses to Planning Proposals and community members may address the Panel either in person or, in recent times, via audio-visual link. The minutes and the webcast of the Panel proceedings are uploaded to the North Sydney Council website.

It is important for community members to have confidence that their input into Planning Proposals is incorporated into the advice that the LCLPP provides to Council.

RECOMMENDATION

That Council:-

1. Upload to Council Business Papers the agenda for meetings of the Lane Cove Local Planning Panel (LCLPP) in which the LCLPP is to provide advice to Council in respect of Council’s proposed response to a Planning Proposal (Planning Proposal meeting);

2. Webcast the Planning Proposal meetings;

3. Allow community members and Councillors to attend the Planning Proposal meetings;

4. Allow community members to address the LCLPP in relation to the Planning Proposal under consideration for a maximum of 3 minutes, in the case of an individual, and for a maximum of 10 minutes, in the case of a representative of a community organisation or association;

5. In the event that a Planning Proposal meeting is to be held via audio - visual link, to allow community members and Councillors to attend the meeting via audio-visual link and, in the case of community members, to address the LCLPP;

6. Upload to Council’s website as soon as practicable after the Planning Proposal meeting, the webcast of the meeting, the minutes of the meeting and any written advice provided to Council by the LCLPP; and

7. Update the Planning Panels page on Council’s website to reflect the above procedure.

Councillor Merri Southwood

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 23 June 2022

Draft Sustainability Action Plan

Subject: Draft Sustainability Action Plan

Record No: SU8586 - 21422/22

Division: Environmental Services Division

Author(s): Fiona McCleary

Executive Summary

Since 2005, Council has made great progress in incorporating sustainability goals specified in the Sustainable Action Plans and turning them into actions. The original Sustainability Action Plan (SAP) Think Global Act Local 2005-2015, was endorsed by Council in 2005 and was the strategy behind the community adoption of the Sustainability Levy in 2007. The Levy was introduced with the support of the community to fast track actions identified within the SAP.

With the current SAP expiring at the end of 2021, a review of the 2015 – 2021 SAP was undertaken, and new ideas and actions generated through staff workshops and an online community wide survey.

The Draft Sustainability Action Plan 2022 - 2025 (AT -1) has three key themes; Livability, Community and Environment, which reflect Council’s quadruple bottom line approach ensuring all decisions consider a balance of economic, environmental, social and governance to enhance the quality of life in Lane Cove. Each theme has 12 goals and each goal has up to 18 strategic actions. This SAP provides Council with a robust framework in which to continue to purse excellence in sustainability.

The Draft SAP 2022 - 2025 is proposed to be placed on public exhibition for six (6) weeks and upon conclusion of this period, a Report presented to Council.

Background

In preparation for the review and renewal of the SAP for 2022 – 2025 an internal review of the actions implemented over the last five (5) years was undertaken and a consultant appointed to undertake facilitated workshops with Council staff to collate and analyse community survey responses. The scope of work included reviewing the existing SAP and other documents provided by Council, engaging with community and stakeholders to inform the revision of Council’s SAP and aligning the SAP with the Sustainable Development Goals

Key staff from each Department participated in two workshops to review and either validate or reset themes and goals and engage with the Sustainable Development Goals to evaluate how they could best be applied to the SAP.

The community wide online survey received 77 responses and included questions about respondents’ sustainability priorities for the next five years, their sustainability values, insights on key issues, gaps, challenges, needs and opportunities regarding sustainability in Lane Cove. The evaluation of results used a statistical analysis which compared individual themes against one another and then weighted individual actions according to their level of impact and importance (AT - 2).

The Sustainability Advisory Committee (SAC) have reviewed the Draft SAP and their comments are incorporated into the document. The SAC recommendations included the following:-

· Further explanation of Councils emissions and water use targets and how these relate to the SAP;

· Including an action on facilitating connections with first nations people;

· Including an action that links to the Bushfire Risk Management Plan; and

· Including an action for Council to look for non-fossil fuel and ethical investment opportunities.

Discussion

The Draft SAP 2022-2025 seeks to guide the implementation of programs and projects to meet Lane Cove’s sustainability objectives for the next 3 years. Implementation of the Draft SAP will be supported by the Sustainability Levy, from which funding has been used to fast track many of these projects in the past.

Council utilises the Sustainability Levy to fund projects addressing the natural and built environment, community engagement, economic sustainability, emissions and water use reductions, community wellbeing and sustainable transport.

The outcomes of these projects must contribute to achieving goals set out in the SAP.

This approach will continue for the next 3 years. The Draft SAP has been prepared to be consistent with other strategic plans that Council has in place and will interact directly with Council’s Delivery Plan and Strategic Community Plan.

How the context has changed during the last 5 years

Over the last five years there have been many environmental and social changes that are reflected in the 2021 – 2025 SAP. These include Council declaring a climate emergency in 2019 and setting emissions and water use targets for 2024 and 2036, an increased community awareness of climate change and greater community engagement through the uptake of renewable energy and resource management, a heightened focus on mental health and a renewed appreciation of outdoor spaces and the welling being benefits they provide.

Goals that have been updated to reflect these changes are:-

SAP 2015 - 2021	SAP 2022 - 2025
Goal 3: A resource efficient community	Goal 3: A circular economy
Goal 10: A diverse housing mix	Goal 10: A diverse housing mix with a focus on accessibility and affordability
Goal 11: An integrated transport network	Goal 11: An integrated, efficient, and active transport network
Goal 12: Vibrant and viable commercial precincts	Goal 12: Vibrant and viable commercial precincts that support local shopping

Previously the SAP was a five (5) year plan however due to the rapidly evolving nature of sustainability, and the breadth and depth of issues it affects, the decision was made to reduce the length of this Plan to three (3) years. This shorter timeframe will allow Council to respond to emerging energy, social and cultural issues in a flexible manner.

Integrating the Sustainable Development Goals

In 2015 the United Nations Sustainable Development Goals (SDGs) were ratified They are a universal call to action to end poverty, protect the planet, ensure that all people enjoy peace and prosperity and provide a sustainability roadmap to 2030. The SDGs apply to all countries and promote action on climate change, economic inequality, innovation, sustainable consumption, peace and justice, among other priorities. The value of the SDGs to local government is that they bring together the range of outcomes Councils already work towards, including ecologically sustainable development, as well encapsulating community aspirations. Aligning the SAP goals with SDGs was an important step in the development of the new SAP goals and actions.

Community Consultation

Statement of Intent

Following the initial community consultation undertaken during December 2021 to February 2022, the next consultation phase is designed to provide the community with an additional opportunity to comment on the Draft SAP.

The methods of consultation proposed are outlined below.

Method

Level of Participation	Involve - Completed	Consult
Form of Participation	Open	Open
Target Audience	Council representatives across each Department Lane Cove Community Sustainability Advisory Committee	Lane Cove Community Council’s Community Advisory Committees (Age-Friendly Advisory Committee, Access and Inclusion Advisory Committee, Cultural Diversity Advisory Group, Sustainability Advisory Committee, Bushcare Management Advisory Committee)
Proposed Medium	Website Exhibition, eNewsletter and social media	Website Exhibition, eNewsletter and social media
Indicative Timing	2 December 2021 to 14 February 2022	27 June 2022 – 7 August 2022

Conclusion

The Draft SAP 2022 - 2025 provides a robust framework for Council to move towards a more sustainable Lane Cove that builds upon the significant economic, community and environmental achievements of the past 15 years.

It is proposed that the Draft SAP 2022 - 2025 be placed on public exhibition for six (6) weeks to allow for public comment, before reporting back to Council in July 2022 for adoption.

RECOMMENDATION

That:-

1. The Revised Draft Sustainability Action Plan 2022 - 2025 dated May 2022 be endorsed for the purposes of public exhibition and be placed on public exhibition for six (6) weeks in accordance with the Consultation Strategy outlined in the report; and

2. A report be submitted to Council following the public exhibition period on the feedback received in relation to the Revised Draft Plan.

Mark Brisby

Executive Manager

Environmental Services Division

ATTACHMENTS:

AT‑1 View	DRAFT Sustainability Action Plan 2022-2025	44 Pages	Available Electronically
AT‑2 View	Community Responses - DRAFT Sustainability Action Plan Survey 2022	22 Pages	Available Electronically

Ordinary Council Meeting 23 June 2022

St Leonards South DCP amendment - Part Storeys

Subject: St Leonards South DCP amendment - Part Storeys

Record No: SU6338 - 32581/22

Division: Environmental Services Division

Author(s): Mark Brisby

Executive Summary

The purpose of this report is to outline an amendment to the Lane Cove Council Development Control Plan 2010 (the DCP). The amendment seeks to better align the DCP Part Storey control with the Height of Buildings {in storeys} to ensure the intent of the DCP for St Leonards South is maintained.

To this regard it is proposed to include:-

· new objectives;

· amend the Part Storey definition;

· restrict the number of part storeys allowed; and

· set a maximum percentage of a floor plate for a Part Storey.

Included at AT-1 is the proposed amendment text to the DCP. Council is required to undertake community consultation in relation to the amendment, prior to considering its adoption.

Background

Lane Cove Council Development Control Plan 2010 (the DCP) contains site specific controls for Part C Residential Localities - Locality 8 St Leonard’s South Precinct.

Included in the controls for building envelopes is the provision for Height of Buildings {in storeys}. This sets the height of the proposed buildings in storeys, unlike the Lane Cove Local Environmental Plan which sets the building heights in metres.

The subject of Part Storeys, as it relates to St Leonards South, was discussed with Councillors at a Councillor Workshop on 6 June and 14 June 2022. Councillors indicated they wished to proceed to provide more clarity on the Part Storey control by amending the DCP.

Discussion

Following approval of the first Development Application in the St Leonard’s South Precinct, Councillors have raised concerns that the DCP Part Storey control does not operate effectively in conjunction with the storey control map to meet the expectations of the community.

It is generally recognised that the St Leonards South {SLS} precinct is exceptionally steep both north-south and east-west, creating challenges in delivering horizontal buildings set into a dramatically sloping landscape.

Inevitably, due to the required excavation a number of storeys will protrude above the ground level. As such some storeys will be partly submerged, including basements for parking, and only expose part of the level. The current DCP has attempted to deal with these protrusions by providing for Part Storeys.

The current DCP control states:-

It has been suggested, that as these Part Storeys are not being counted as storeys in relation to Figure 10., it results in buildings higher than, or in some other way excessive to those expected by Council at the time of the approved DCP, despite compliance with the LEP height control in metres.

To address this, Councillors have requested an option to limit the number of Part Storeys to a maximum of one per building, regardless of the slope of the particular site. In addition, the definition of a Part Storey requires further explanation.

In this regard the following DCP amendment is proposed:-

For the purposes of this section, the definition of a “part storey” is a storey:

1) resulting from:

• excavation of steep slopes and/or

• semi basement parking;

2) that permits useful residential floor plates addressing the street and/or communal open space.

Note: “useful residential floorplates” = maximum 50% of the floorplate.

In relation to the relevant DCP Objectives, it proposed to insert the following:-

· To minimise subterranean apartments and basement car parking protrusions in relation to the topography.

· To ensure changes in landform are accommodated.

Community Consultation

Statement of Intent

The consultation is designed to seek community views on the draft amendment.

The amendment will also be forwarded to Council’s Design Review Panel for consideration in accordance with Section 15 of NSW Environmental Planning and Assessment Regulation 2021.

Any comments received will be reviewed and evaluated to determine whether or not to proceed with the DCP amendment.

A consultation period of 28 days is a minimum requirement of the Lane Cove Community Participation Plan 2019 (the CAP), developed pursuant to the Environmental Planning and Assessment Act.

Method

Draft Policy
Level of Participation	Inform	Inform	Consult
Form of Participation	Open	Targeted	Open
Target Audience	Lane Cove Community and community groups	Surrounding Property Owners and tenants within the St Leonard’s South precinct, Government Agencies and Greenwich Community Association.	Property Owners adjoining the St Leonards South precinct.
Proposed Medium	Advertisement and eNewsletter	Notification Letters	Public Exhibition, Website Exhibition during public exhibition period.
Indicative Timing	28 days	28 days	28 days

Conclusion

The proposed DCP amendment is design to enforce a stricter interpretation of Part Storeys in the assessment of Height in Storeys per Figure 10. of the DCP. It is recommended that the amendment shown in Attachment 1 (AT-1) be exhibited for community consultation for 28 days as per the Lane Cove Community Participation Plan 2019.

At the conclusion of the exhibition period a further report be brought to Council.

RECOMMENDATION

That Council:-

1. Consider the proposed “Part Storey” amendments to the Lane Cove Council Development Control Plan 2010 containing site specific controls for Part C Residential Localities - Locality 8 St Leonards South Precinct, as shown in AT-1;

2. Publicly exhibit the proposed amendment for 28 days as per Council’s Community Participation Plan 2019;

3. Receive a report back on the outcome of community consultation.

Mark Brisby

Executive Manager

Environmental Services Division

ATTACHMENTS:

AT‑1 View

AT-1 Amendment to DCP - Part Storeys

2 Pages

Ordinary Council Meeting 23 June 2022

Name Selected for St Leonards New Green Space

Subject: Name Selected for St Leonards New Green Space

Record No: SU7134 - 30892/22

Division: Human Services Division

Author(s): Corinne Hitchenson

Executive Summary

Over the past 12 months Council has been working through a process to permanently name the new green space being created in St Leonards over the rail corridor.

The community were asked to make suggestions for appropriate names for the space which helped to form a shortlist of five names which were recently on public exhibition. The community were asked to provide their preferences for these names and the results have been included in this report.

With the preferred name recommended by Council, the next step is to forward this name to the Geographical Names Board for finalisation.

Background

During the concept and construction of the new green space in St Leonards, the project has commonly been referred to as St Leonards Plaza or St Leonards New Green Space. In May 2021 Council agreed to commence community consultation on the permanent name for this exciting public space.

The adopted process required:-

1. Community Input: The community will be invited to suggest place names which are local, meaningful and reflect an inclusive space.

2. Name Shortlist: Council will review the names and develop a shortlist of names.

3. Community Consultation: Of the names shortlisted, the community is asked to nominate their least preferred name.

4. Name Selection: Council considers the feedback from the consultation and chooses a name from the most preferred names.

The first stage of the process ran from Friday 21 May 2021 to Sunday 11 July 2021. A total of 18 names were received during the consultation period. Council referred any Aboriginal names to the Northern Sydney Aboriginal Heritage Office for comment.

Stage two involved the review of the names based on the three principles ‘local, meaningful and inclusive’ as well as the guiding principles for naming set out by the Geographical Names Board. During this time Council also referred any Aboriginal names to the Northern Sydney Aboriginal Heritage Office for comment.

Council then opened community consultation throughout April and May 2022 which featured a shortlist of five names.

Discussion

Over a seven week period in April and May the community were asked to indicate their preference for each of the five names. The survey presented the selections in random order for each survey to ensure position in the survey did not impact the result.

The opportunity to participate was included in Council’s April quarterly newsletter; subscribers to the ‘Stay Informed’ enews list for St Leonards; subscribers to Council’s Have Your Say list; Council’s Facebook posts; the St Leonards Project Update for May; and via on-site details at Council’s Civic Centre.

173 responses were received to the survey as well as one written submission which commented on their preference for Wadangarri as well as their lack of preference for some other options given potential pronunciation and that the location is at the junction of three Council areas.

The results of the survey determined that the most preferences were received for Wadangarri Place. Wadangarri reflects the prominent plantings and the Banksia design features of the new playground by using the word ‘Banksia’ from Sydney Aboriginal Language.

	1st preference	2nd preference	3rd preference	4th preference	5th preference	Points	Avg
	(5 Points)	(4 Points)	(3 Points)	(2 Points)	(1 Points)

Bulga Ngurang	13.69% (23) (115pts)	24.4% (41) (164pts)	14.88% (25) (75pts)	19.64% (33) (66pts)	27.38% (46) (46pts)	466	2.77
Bulga Park	12.57% (21) (105pts)	20.96% (35) (140pts)	40.72% (68) (204pts)	16.77% (28) (56pts)	8.98% (15) (15pts)	520	3.11
McKenzie Plaza	19.05% (32) (160pts)	15.48% (26) (104pts)	20.83% (35) (105pts)	21.43% (36) (72pts)	23.21% (39) (39pts)	480	2.86
St Leonards Plaza	22.22% (38) (190pts)	19.3% (33) (132pts)	8.19% (14) (42pts)	20.47% (35) (70pts)	29.82% (51) (51pts)	485	2.84
Wadanggari Place	33.92% (58) (290pts)	23.39% (40) (160pts)	14.04% (24) (72pts)	20.47% (35) (70pts)	8.19% (14) (14pts)	606	3.54

An example of the banksia-inspired regional scale playground structure is shown below:-

Artist impression: Three banksia-inspired play pieces will provide an iconic and exceptional play experience for young people who will call the new green space their local park.

This will be complemented by a range of native plantings, including banksia, and public art within the 4,750m2 of new green space.

Following further review of the shortlisted names, place principles and intent for the space, the word ‘Park’ is recommended to replace ‘Place’ to better reflect the nature of the green space and play area being named.

Conclusion

The results of the community survey clearly demonstrated support for the name ‘Wadangarri’ for the exciting new green space in St Leonards. The next step is to submit ‘Wadangarri Park’ to the Geographical Names Board for consideration.

RECOMMENDATION

That Council:-

1. Make a submission to the Geographical Names Board to name the new green space in St Leonards ‘Wadanggari Park’; and

2. Announce the new name to the public and publish it on Council’s website.

Jane Gornall

Executive Manager - Human Services

Human Services Division

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 23 June 2022

Traffic Committee - May 2022

Subject: Traffic Committee - May 2022

Record No: SU1326 - 31622/22

Division: Open Space and Urban Services Division

Author(s): Sashika Perera

Executive Summary

The Lane Cove Traffic Committee has met and submitted recommendations for Council’s consideration. It is recommended that the recommendations of the Committee be adopted.

Background

The Lane Cove Traffic Committee is a requirement of Transport for NSW and is primarily a technical review committee, which provides advice the Council on matters referred to it by Council. These matters must be related to prescribed traffic control devices and traffic control facilities for which Council has delegated authority. The Committee makes has no decision-making powers, it makes recommendations for the Council to consider, but the Council is not bound by the advice.

Discussion

The Lane Cove Traffic Committee Meeting was held on Tuesday, 15 March 2022. The Agenda is included as AT-1. The Traffic Committee recommendations are shown in the Minutes of the Meeting, included as AT-2.

In addition, Council also discussed the Pop-Up Dining on Longueville Road funded under the Streets as Shared Spaces (Round 2) Program.

The Agenda was distributed electronically to all Committee members and all voting members have responded with their respective comments.

The Agenda is included as AT-3. The Minutes are included as AT-4.

Lane Cove Council convened an extraordinary Traffic Committee meeting at the request of Local Member, Anthony Roberts’ office on Friday, 10 June 2022 to discuss the existing parking restrictions at the layover bay on Burns Bay Road, Linley Point to allow for a street vendor to operate.

The Agenda is included as AT-5. The Minutes are included as AT-6.

RECOMMENDATION

That Council:-

1. Adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday, 17 May 2022;

2. Adopt the recommendations of the report for Pop-Up Dining on Longueville Road discussed electronically; and

3. Adopt the recommendations of the report for Extraordinary Traffic Committee meeting held on Friday, 10 June 2022.

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

ATTACHMENTS:

AT‑1 View	Agenda - Traffic Commitee - May 2022	53 Pages
AT‑2 View	Minutes - Traffic Committee - May 2022	19 Pages
AT‑3 View	Agenda - Traffic Committee - Pop-Up Dining on Longueville Road	7 Pages
AT‑4 View	Minutes - Traffic Committee - Pop-Up Dining on Longueville Road	2 Pages
AT‑5 View	Agenda - Extraordinary Traffic Committee - June 2022	3 Pages
AT‑6 View	Minutes - Extraordinary Traffic Committee - June 2022	4 Pages

Ordinary Council Meeting 23 June 2022

Draft Community Garden Policy and Draft Community Garden Guidelines and Procedures

Subject: Draft Community Garden Policy and Draft Community Garden Guidelines and Procedures

Record No: SU1223 - 30131/22

Division: Open Space and Urban Services Division

Author(s): Helen Haigh

Executive Summary

The number of enquiries for establishing new community gardens increased during COVID. Lane Cove Council’s Community Gardens Policy and Community Gardens Guidelines and Procedures provide the framework for Council to support the development and management of local community gardens. These guidelines are designed to assist interested groups in the process of applying for and establishing a community garden on Council land. It is recommended that the draft Policy and Guidelines and Procedures be placed on public exhibition for community consultation.

Background

Existing Community Garden

The Hughes Park Community Garden space was created as part of the 314 Burns Bay Road/ Hughes Park development in 2014. The site was initially managed independently by Food Faith through an Agreement with Council for 7 years until 2021. A new group has since submitted their Expression of Interest and will sign an Agreement with Council for the lease for the garden space imminently. The group have registered as an incorporated group will arrange public liability insurance and volunteer management. They welcome the local community and ensure the garden is accessible to community members by displaying contact detail and open hours on the gate.

New Community Gardens

During COVID lockdown Council received enquiries on how to set up a new community gardens and where they could be established. Historically these enquiries have been dealt with by advising community that Council do not have the resources (staff, funding, or land) to facilitate the setup of another community garden. Advice was provided on how to contact adjacent Council community gardens such as the Coal Loader in the North Sydney Council area and Artarmon Community Garden through Willoughby City Council.

Discussion

Lane Cove offers over 60 parks and reserves to explore both recreationally and passively. These community spaces provide residents access to socalise and play, which are critical to foster a sense of community. Over the last 10 years the LGA has seen exponential population growth. Community gardens can provide an opportunity for growing food locally, reducing food waste, enhancing biodiversity and building local community networks.

Lane Cove Council’s Community Gardens Policy (AT -1) and Community Gardens Guidelines (AT -2) provide the framework for Council to support the development and management of local community gardens.

Community Garden Guideline and Procedures

The draft Community Garden Guideline and Procedures has been prepared in conjunction with the Hughes Park Community Garden and the Stringybark Community Garden Group over several workshops. They are designed to assist interested groups in the process of applying for and establishing a community garden on Council land in accordance with the Local Government Act 1993.

The Guideline and Procedures does not include community gardens on private land, school, or churches. A future review Councils DCP will seek to include the provision of developing communal gardens as part of development applications, such as the inclusion of roof top food gardens.

Purpose of the Community Gardens Policy

· Provide clear direction for the establishment of new community gardens;

· Provide clarity on roles and responsibilities of Council and its officers in the establishment, management and ongoing maintenance of community gardens on Council owned and/ or managed lands in the Local Government Area;

· Provide the framework for gardening groups to develop management plans, complete reporting requirements, and to ensure gardens are integrated within the landscape;

· Promote sustainable, healthy and safe gardening practices;

· Encourage gardens that are open and welcoming spaces for community participation in gardening; and

· Encourage gardens that are self-sufficient.

Alignment with Council Plans and Strategies

The provision for community gardens is supported in Council’s strategic documents such as the Sustainability Action Plan. The Draft Sustainability Action Plan 2022 – 2025 includes actions to facilitate the investigation of feasibility for community gardens and shared composting facilities.

Community Consultation

Statement of Intent

The consultation is designed to gauge the level of community support for the draft Policy and Guidelines and Procedures to obtain feedback regarding the content as well as to ascertain if any amendments may be relevant. The consultation will take place for a period of six (6) weeks and any comments received will be reviewed and evaluated to determine whether any revisions are required to the draft Policy and Guidelines and Procedures prior to adoption.

Method

Level of Participation	Inform	Inform	Consult
Form of Participation	Open	Targeted	Open
Target Audience	Lane Cove Community and community groups	Hughes Park Community Garden Group, Stringybark Community Garden Group, lane Cove Sustainability Action Group	Lane Cove Community
Proposed Medium	Advertisement and eNewsletter	Notification Letters and Brochure / Letterbox Drop	Public Exhibition, Website Exhibition and Survey (if applicable)
Indicative Timing	Timing of consultation (June – August 2022)	Timing of consultation (June – August 2022)	Timing of consultation (June – August 2022)

Conclusion

The Community Gardens Policy has been developed by Council and the Community Gardens Guidelines and Procedures have been prepared with assistance from interested community gardeners. These documents are now ready for community consultation.

It is recommended that the attached Draft Community Garden Policy and Draft Community Gardens Guidelines and Procedures be adopted for the purpose of public exhibition

RECOMMENDATION

That Council:-

1. Council adopt the Draft Community Garden Policy and Draft Community Gardens Guidelines and Procedures dated June 2022 for the purpose of public exhibition;

2. The Draft Lane Cove Council Community Garden Policy and Draft Community Gardens Guidelines and Procedures be placed on public exhibition for a period of six (6) weeks and consultation take place in accordance with the Consultation Strategy outlined in the report; and

3. A further report be submitted to Council following the exhibition period, to consider the final Policy and Guidelines and Procedures for adoption.

Martin Terescenko

Executive Manager - Open Space and Urban Services

Open Space and Urban Services Division

ATTACHMENTS:

AT‑1 View	Draft Community Garden Policy	4 Pages
AT-2 View	Draft Community Gardens Guidelines and Procedures	27 Pages

Ordinary Council Meeting 23 June 2022

GreenPower Campaign

Subject: GreenPower Campaign

Record No: SU8201 - 28777/22

Division: Environmental Services Division

Author(s): Fiona McCleary

Executive Summary

From 1 July 2022 all Council operations, including the Lane Cove Aquatic Centre will be powered by 100% renewable energy.

Council is celebrating the significant emissions savings made by making the switch as this reduces Council’s emissions to just 0.5% of the Lane Cove Local Government Area. Our focus over the next 12 months will be to continue to promote, support and empower residents and local businesses to consider how they can adopt GreenPower and reduce Lane Cove’s emissions.

To help promote GreenPower options, from next month Council will be participating in a Sydney-wide GreenPower campaign developed by the City of Sydney. It is recommended Council approve participation in the campaign.

Background

In 2021 Council, along with 24 other participating councils, signed one of the largest renewable energy deals for local government that sees participating councils' retail electricity supplied by three NSW solar farms.

The ‘switch’ comes into effect from 1 July 2022 which means that all Council buildings in Lane Cove will be powered by 100% renewable energy. This, combined with Council’s other energy savings and own solar power generation projects, decreases Council’s emissions by 73%, a significant advance on our 80% reduction target set for 2036. Council has budgeted to offset its vehicle fleet emissions, which pre COVID amounted to 7.8% of Council’s emissions. If these return to pre COVID levels as expected, Council will have achieved an 80% reduction in its emissions from operations. Even without the emissions offset, Council’s emissions from operations will be reduced from 2% to 0.5% of the LGA’s total emissions. This target outperforms the NSW Government’s net zero emissions target by 2050 as well as the Net Zero Plan Stage 1: 2020–2030, to achieve 35% emissions reduction in New South Wales by 2030 (compared to 2005 levels).

While Council intends to celebrate this significant milestone with a display in Lane Cove Plaza and on its digital platforms, we know that as a community there is more work to be done. Data from the Resilient Sydney Platform shows that 56.3% of emissions in Greater Sydney arise from electricity use and that locally, 59% of residential emissions, and 79% of business emissions, come from electricity use.

Council has been looking for opportunities to assist residents in lowering their emissions to help to dramatically decrease emissions across the LGA. With over 60% of residents in Lane Cove living in apartments and 33% renting, many residents have been effectively locked out of benefiting from renewable energy to help offset electricity bills.

GreenPower is especially relevant for people or businesses who rent, those who live in apartments as strata owners or tenants, or those who don’t have adequate roof space for their own solar energy system. For many residents and businesses, the only way to go renewable is to purchase 100% accredited GreenPower from their electricity retailer. A GreenPower electricity plan is a simple alternative for residents and businesses unable to install solar panels, and it’s one of the most powerful actions anyone can take for a better environment.

What is GreenPower?

The GreenPower program is a government accredited scheme that enables Australian households and businesses to choose renewable energy to meet up to 100% of their electricity needs. When

purchasing a GreenPower product, users commit their electricity provider to buying the equivalent amount of renewable energy from government accredited sources.

Discussion

With Council having made the switch to GreenPower, our focus over the next 12 months is to continue to promote, support and empower residents and local businesses to consider how they can adopt GreenPower and reduce Lane Cove’s emissions.

In May, Mayors from across Sydney were invited to a Mayoral Roundtable to discuss policy advocacy opportunities. At this meeting the City of Sydney also presented its new GreenPower campaign targeting residents and businesses. There was considerable interest from Mayors and General Managers in making use of the City’s campaign for their own LGA’s. Resilient Sydney is now working with the City of Sydney to make these materials available so any Sydney council can join the campaign.

The City’s multi-channel campaign was launched on 30 May 2022 with a publicity announcement, supported by the Lord Mayor, a campaign website, outdoor, podcast, radio, print and digital advertising, content marketing, building signage and a media partnership. The campaign will conclude in late October 2022. The campaign does not preference any company and features all eligible GreenPower providers in NSW.

Council will utilise the campaign materials to launch our own local campaign in July. Residents and businesses across Sydney are likely to see or hear campaign advertising, so this represents a good opportunity to maximise attention and for Council to benefit from the sharing the resources already in place through City of Sydney.

The current campaign website getgreenpower.sydney is filled with a host of useful information to encourage everyone from renters to apartment owners and businesses to make the switch in as little as 10 minutes. The website features 140+ accredited GreenPower generators across NSW. It is also the only government accredited and audited green energy program.

Are energy retailers ready for this campaign?

The City of Sydney has met with electricity retailers and asked them to make it easy for customers to make the switch, to actively promote 100% GreenPower via their website and call centres and to also provide GreenPower data at the Local Government level, at least annually, to the program administrator. The majority of the feedback from the electricity retailers expressed support for the City’s campaign.

That’s why Council has joined a Sydney-wide campaign to encourage locals to make the switch.

Conclusion

Council’s strategy to reduce emissions in Lane Cove has been to lead by example and in turn then help empower our residents to consider their own actions to reduce emissions and become more resilient.

We are well placed to encourage residents and small businesses to switch to a 100% accredited GreenPower electricity plan to ‘go renewable’ and reduce emissions. One of the simplest and most significant ways residents and businesses can help meet our state and local emissions targets is to use renewable energy.

The invitation to join Resilient Sydney’s GreenPower campaign presents Council with an exciting opportunity to be part of a larger climate change campaign across the Sydney region.

Through leveraging off the campaign and joining others to achieve a greater uptake in renewable energy Council is pro-actively assisting residents to reduce their emissions, live more sustainably and help meet Lane Cove’s emissions reductions targets.

RECOMMENDATION

That:-

1. The report be received and noted; and

2. Council co-ordinate a switch to GreenPower campaign launching in July 2022 for the Lane Cove Local Government Area.

Mark Brisby

Executive Manager

Environmental Services Division

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 23 June 2022

Consultation Results on the Draft 2022/23 Delivery Program and Operational Plan, Draft 2022/23 Budget and Draft 2022/23 Schedule of Fees & Charges

Subject: Consultation Results on the Draft 2022/23 Delivery Program and Operational Plan, Draft 2022/23 Budget and Draft 2022/23 Schedule of Fees & Charges

Record No: SU8618 - 27484/22

Division: Corporate Services Division

Author(s): Sarah Seaman

Executive Summary

This report provides consideration of submissions received as a result of the public exhibition of Council’s Draft 2022/23 Delivery Program and Operational Plan, Draft 2022/23 Budget and the Draft 2022/23 Schedule of Fees and Charges. Council approved the exhibition of the draft documents at its meeting of 19 April 2022 and the public exhibition period closed on 7 June 2022.

A total of fifteen (15) submissions were received during the public exhibition period. A summary of matters raised in the submissions are addressed in the report. Some refinements have been made to the Draft Delivery Program and Operational Plan to reflect matters raised in submissions and, in other cases, information that has come to light during the public exhibition period that necessitates minor changes to the Draft Plans.

Background

At its meeting dated 19 April 2022 Council resolved that:-

1. Council adopt, for the purpose of public exhibition, the 2022/23 Draft Budget, Draft Fees and Charges 2022/23 and the Draft Delivery Program and Operational Plan 2022/23;

2. Council undertake community consultation from late April 2022 until early June 2022 as per the consultation outlined in the report;

3. Following public exhibition, the 2022/23 Draft Budget, Draft Fees and Charges 2022/23 and the Delivery Program and Operational Plan 2022/23, together with a report on any submissions received, be considered at the Council meeting to be held 23 June 2022; and

4. Council reaffirm its commitment to pursue an additional Special Rates Variation through IPART and specifically:-

a. Apply for 2.0% permanent rate increase under Section 508(2) of the Local Government Act, 1993;

b. Acknowledge that the additional rate increase will yield approximately $350,000 in additional rate income;

c. Acknowledge that the application for an Additional Special Variation is required to balance Council’s 2022/23 Operational Budget and ensure its key financial performance indicators meet industry benchmarks; and

d. Acknowledge that the Additional Special Variation is considered reasonable when considering the relatively minor impact on average residential and business rates (an average increase of $17 per annum for each rateable residential property and $63 per annum for each rateable business property) and given the Local Government Area is ranked in Australia at the 99^th percentile in terms of being the most advantaged in the Australian Bureau of Statistics Socio-Economic Indexes for Areas, SEIFA (2016).

Discussion

Community consultation on the Draft Plans was undertaken from 26 April 2022 to 7 June 2022 and included an online exhibition advertising the Draft Plans, together with the option to complete an on-line survey or submit a free form submission. The Draft Plans were promoted via social media and enewsletter.

Submissions

A total of fifteen (15) submissions were received from members of the community on the Draft Plans. Thirteen (13) were received as part of the online survey questionnaire and two (2) were via free-form submissions addressed to Council.

The matters raised in the submissions, together with draft responses are provided in

(AT-1) to this report.

A summary of matters raised includes:-

· A need for multi-dwelling housing to be located near transport hubs to assist traffic management

· A need to have greater visibility of contractor pricing

· A need to have greater visibility of water capture and storage within the Draft Plan

· Increased focus on lobbying State Government to undertake traffic related works, rather than Council

· Increased focus on cycling throughout the LGA

· The entrance at Aquatic Park, Longueville and its immediate surrounds requires attention (maintenance and/or upgrade)

· Concerns regarding The Canopy income and expenditure estimates, the value of the property investment and its return on investment

· Delivery Program and Operational Plan – requires improved cross-referencing with related Plans and better integration of income and expenditure estimates within the plan

· Capital Works Program – requires an itemised list of works, individual costs and sources of funding

· Clarification around what is contained in regulatory and parking income estimates.

· Various traffic related matters, including:

o The need for a strategy to address speed reduction in Lane Cove West

o Road safety along Barwon Road to enable safe crossing at Hallam Street

o Road safety issues relating to the intersection of Barwon Road and Centennial Road

o Traffic congestion in Lane Cove West during peak traffic periods (examples include Figtree Street, Barwon Road, Cullen Street and Penrose Street)

· Staff performance based targets are not visible and/or aligned with community outcomes

· The need for service reviews and the exploration of outsourcing opportunities

· More focus required on saving money

· Concerns regarding the rates apartment owners pay (rates should be similar to detached dwellings)

· Personal trainers in Council parks

· Proposed fees and charges related to season hirers for summer sports.

The final Draft 2022/23 Delivery Program and Operational Plan is attached at (AT-2).

Draft Budget 2022/23

During the public exhibition period, a number of matters have come to light that require consideration as part of finalising the 2022/23 Budget;

1. Whilst Council has not formally received approval of its 2.0% rate increase at the time of writing this report, Council has met all of the criteria by which applications will be assessed. As such, Council has assumed a 2.0% rate increase will be formally approved by 23 June 2022;

2. A $500k ‘Streets as Shared Spaces’ grant funding opportunity has become available. The funding can be used to repave both sides of Longueville Road to a standard similar to that currently provided in the Plaza. The total cost of the project is estimated at $2m with the balance of funding to come from Council’s Capital Works Reserve; and

3. Interest on Investments have been reassessed in light of the recent increase in interest returns together with funds recently received from the 266 Longueville Road lease agreement. An equivalent amount has been set aside to progress the indoor sport and recreation project in whatever form that might take.

Incorporating the budget adjustments above, Council’s revised operating result before capital grants and contributions is now forecast to be a surplus of $304k for 2022/23. The operating result after capital grants and contributions is now forecast to be $10.5m for 2022/23.

The following are some of the major expenditure highlights in the proposed 2022/23 Budget:

New Council Website

$150,000 has been provided for Council to Implement a new website which incorporates contemporary design and functionality, including mobile compatibility.

Renewable Energy Future

An additional $100,00 has been provided to create a Renewable Energy Future in Lane Cove to reduce community emissions to achieve a 20% reduction in emissions and water use by 2024 and a 80% reduction by 2036 (based on 2016/17 levels)

St Leonards Public Domain Works

Finalisation of the construction of an over rail plaza and public open green space at St Leonards. $25.7m has been allocated from funds received via a Voluntary Planning Agreement to complete the works in 2022/23.

Roads, Footpaths, Drainage Asset Renewal Works

Includes a range of civil related asset infrastructure renewal works across the Lane Cove LGA, in accordance with adopted asset management plans. The total value of renewal works to be undertaken during 2022/23 is estimated at $4.4m.

Bob Campbell Oval Masterplan

Project entails the delivery of works at Bob Campbell Oval in accordance with a revised Master Plan. Total value of works is estimated at $2.9m.

Longueville Road Repaving Project

Project entails the repaving of both sides of Longueville Road at an estimated cost of $2.0m, partly funded from a $0.5m Shared Spaces grant with the balance of funds coming from Council’s Capital Works Reserve.

Drainage – St Leonards South

Council will be undertaking an upgrade of the existing stormwater system as part of the St Leonards South redevelopment plans. These works are estimated to be $1.3m and will be funded from Developer Contributions.

Bicycle Facilities

The Bicycle Facilities Program includes a new Cycleway along Burns Bay Road, Linley Point. The total value of this program is estimated at $1.15m.

Building Upgrade Works

A range of building renewal/upgrade works are earmarked for the Greenwich Baths, Greenwich Community Centre, Centrehouse Community Arts Centre, the Civic Centre and Lane Cove Aquatic Centre. The total value of these works is estimated at $0.672m.

Playground Upgrades

Playground upgrades are scheduled for Henninghams Playground, Best Street Reserve, Alder Avenue Reserve and Shaw Park. The combined value of these upgrades is estimated at

$0.36m.

Toy Library, Library of Things and Mens Shed

This project entails the conversion of a Council building at 47 Burns Bay Road from a child care facility to a facility capable of housing a Toy Library, a Library of Things and a Men’s Shed. The total value of works is estimated at $0.3m.

A copy of the 2022/23 Program Budget and 2022/23 Capital Works Program is located within the Delivery Program and Operational Plan (AT-2).

Draft 2022/23 Schedule of Fees & Charges

The NSW State Government recently issued revised statutory companion animal fees and charges which have resulted in minor increases in Council’s exhibited fees and charges for companion animals.

Carisbrook has requested that their fees and charges be increased as follows:-

· Adult entry $12 (previously $10)

· Concession $10 (previously $8)

· Family $28 (previously $25)

A full Schedule of the proposed 2022/23 Fees and Charges incorporating the minor changes above is located at the rear of the Delivery Program and Operational Plan (AT-2).

Long Term Financial Plan

The Long-Term Financial Plan (LTFP) is a key 10-year financial planning document that contains a series of financial strategies and accompanying performance indicators that Council considers when making significant strategic decisions about resource allocation.

The LTFP is required to be updated annually as part of the development of the Delivery Program and Operational Plan and incorporates the proposed 2022/23 Budget. Council continues to meet all relevant performance measures and benchmarks, notwithstanding the recent impacts of the COVID-19 pandemic. Refer to (AT-3).

Conclusion

The Draft Plans have been the subject of community consultation between 26 April and 7 June 2022. A total of fifteen (15) submissions have been received in relation to the Draft Delivery Program and Operational Plan, Draft 2022/23 Budget and Draft 2022/23 Schedule of Fees and Charges. It is recommended that Council adopt the Draft Plans.

RECOMMENDATION

That:-

1. Council receive and note the submissions received from the community, together with Council’s draft responses to the matters raised in the submissions as shown attached in AT-1.

2. Council write to each of the members of the community and organisations who provided input into the Draft Plans, thanking them for their input and providing responses to the issues raised in their submissions.

3. Council adopt the Draft 2022/23–2024/25 Delivery Program and 2022/23 Operational Plan, including the Draft 2022/23 Budget and Draft 2022/23 Schedule of Fees and Charges contained within AT-2, and an updated Long Term Financial Plan contained within AT-3.

4. Council fix the Ordinary Rates and Charges for 2022/23 as:-

a) Ordinary Rates

(i) An Ordinary Residential Rate of 0.111374 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $949.60, to yield $21,705,548;

(ii) An Ordinary Business Rate of 0.588072 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $970.00 to yield $5,762,546; and

(iii) Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial Area, (as defined by the meet’s and bounds description advertised in the North Shore Times on 13 June, 1979), that a Parking Special Rate, of 0.204305 cents in the dollar be made for 2022/23 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00, to yield $180,007.

b) Domestic Waste Management Charges

(i) In accordance with S.496 of the Local Government Act 1993, that an annual charge of $474.50 per annum be made for the year 2022/23, for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service;

(ii) In accordance with S.496 of the Local Government Act 1993, that an annual charge of $127.00 per annum be made for the year 2022/23, for Domestic Waste Management Services for all properties categorised residential vacant land;

(iii) In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $6.93 per service be made for the year 2022/23, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service);

(iv) In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $9.13 per service be made for the year 2022/23, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to residential properties other than single occupancy residential properties;

(v) In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $9.13 per service be made for the year 2022/23, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable properties;

(vi) In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $9.20 per service be made for the year 2022/23, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises;

(vii) In accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $5.30 per fortnightly service be made for the year 2022/23 for each extra recycling service to single residential dwellings.

(viii) In accordance with S.502 of the Local Government Act 1993 that an annual charge of $133.50 per annum be made for the year 2022/23 for each fortnightly green waste collection service to single residential dwellings;

(ix) In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $20.80 per service be made for the year 2022/23, for each additional weekly 240 litre domestic waste management service rendered to unit blocks only (excluding green waste and recycling service); and

(x) In accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $57.37 per service be made for the year 2022/23, for each additional weekly 660 litre domestic waste management service rendered to unit blocks only (excluding green waste and recycling service).

c) Stormwater Management Service Charge

In accordance with clauses 125A and 125AA of the Local Government (General) Regulation 2005 and Section 496A of the Local Government Act 1993, annual charges for the year 2022/23 for Stormwater Management Services be made and levied as follows:-

- All parcels of vacant land - Nil $ charge

- All Residential Strata Units - $12.50 per unit

- All Residential Non Strata Properties - $25.00 per property

- All Business Strata Units and Properties - $25.00 per unit or property

d) Interest on Overdue Rates and Charges

In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2022 to 30 June 2023 to all outstanding rates and charges be calculated at the maximum interest rate of 6.0% as specified by the Minister for Local Government.

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

AT‑1 View	Revised Draft Delivery Program and Operational Plan Community Consultation Results	3 Pages	Available Electronically
AT‑2 View	Revised Draft Operational Program and Delivery Plan	206 Pages	Available Electronically
AT‑3 View	Draft Long Term Financial Plan 2022	31 Pages	Available Electronically

Ordinary Council Meeting 23 June 2022

Consultation Results on the Revised Draft Community Strategic Plan 2035

Subject: Consultation Results on the Revised Draft Community Strategic Plan 2035

Record No: SU8618 - 27492/22

Division: Corporate Services Division

Author(s): Steven Kludass

Executive Summary

The Revised Draft Community Strategic Plan has been the subject of extensive community consultation since February 2022.

This report presents a summary of the feedback received from the second round of community consultation regarding the Revised Community Strategic Plan. Councillors will recall the first round of community consultation yielded responses from more than 700 local residents from the Lane Cove local government area. The Revised Draft Community Strategic Plan is submitted for Council’s consideration and adoption.

Background

The Community Strategic Plan (CSP) identifies the community’s vision, main priorities and aspirations for the future and must be reviewed by each incoming council by 30 June in the financial year they were elected. The CSP is a long-term plan (minimum horizon of 10 years) and was last adopted by Council in 2018.

During the first round of community consultation (14 February to 25 March 2022), Council sought feedback from the community in relation to the CSP to determine whether it is still relevant and reflects the aspirations and priorities of our community.

The community responded to a variety of consultation options provided by Council during the 6-week consultation period. The extent of community feedback is summarised as follows:-

· A phone survey involving 400 randomly selected local residents of Lane Cove;

· The completion of 240 on-line surveys, mirroring the questions in the phone survey, by local residents of Lane Cove;

· Three (3) interactive community workshops with 27 local residents participating to share their local experiences and priorities for the future; and

· Free form submissions from 40 local residents, sharing their local experiences and priorities for the future.

Survey results revealed the following as the most loved aspects of living in Lane Cove:

· Green areas and open spaces;

· Access to good services, facilities, shops and restaurants;

· Central and convenient location;

· Good sense of community;

· Small town village feel;

· Quiet and relaxed feel; and

· Access to waterways and harbour.

Survey results revealed the following as the main priority issues for Lane Cove over the next 10 years:

· Managing development;

· Managing traffic control and congestion;

· Providing more/improved public transport options;

· Maintaining green open spaces and bushland;

· Addressing climate change and sustainability; and

· Managing population growth.

With respect to the objectives contained in the Community Strategic Plan, the community felt they are still very much relevant with the vast majority of objectives scoring an agreement rating of more than 80%.

The survey results also indicated very strong support for the CSP Vision “Lane Cove as a connected, inclusive, sustainable community” with over 95% of respondents stating they were at least somewhat supportive of the Vision (83% stated they were either satisfied or very satisfied).

A more comprehensive summary of feedback received from the first round of community consultation was presented to Council at its meeting of 19 April 2022.

Discussion

The second round of community consultation commenced 26 April 2022 and concluded on 7 June 2022 as part of the broader public exhibition of Council Draft Plans, including the Draft Delivery Program and Operational Plan, Draft 2022/23 Budget and Draft 2022/23 Schedule of Fees and Charges. A total of twelve (12) comments were received in relation to the Community Strategic Plan, eight (8) of which were received via the on-line survey and four (4) via free-form submissions.

A summary of the submissions received, together with Council’s responses is provided at AT-1. Matters raised in the submissions are summarised as follows:

1. Financial accountability and management – more emphasis on the pricing of projects and improved measurements for financial accountability/management.

Council has a purchasing policy that is underpinned by the principle of ‘value for money’. Council income and expenditure is subject to both internal and external audit. Council’s financial controls, systems, processes and management is examined as part of the annual external audit engagement. Council also reports its performance against key financial management indicators which are externally audited and reported to the community via the Annual Report.

2. Green spaces – more emphasis on the environment, trees, flora and fauna

The community strategic plan has a theme titled Our Natural Environment that focuses exclusively on the environment with community priorities that include environmental protection, bushland and the urban forest.

3. Traffic – more emphasis on moving people efficiently and safely rather than improve congestion

The community strategic plan contains traffic as a specific community priority. It is recommended that the relevant traffic related objectives in the community strategic plan be reframed as suggested - ‘Move people more efficiently and safely’ rather than ‘improve traffic congestion’.

4. Development – more emphasis on Lane Cove North (near Mowbray Road) for improved retail and public infrastructure such as footpaths and traffic facilities

The Delivery Program and Operational Plan includes traffic related actions and new initiatives that, in part, address this concern.

5. Recreation – more options for both adults and children to recreate

The community strategic plan references recreation as a discrete community priority with appropriate strategies that address this issue.

6. Performing Arts Space – greater visibility within the Plan and do more than investigate.

The community strategic plan contains a strategy that references the provision of venues, open spaces and facilities that foster creativity. The Delivery Program and Operational Plan contains a new initiative within the same strategy that reads ‘Investigate opportunities for a multipurpose performing arts space in the Lane Cove Village’.

7. Historic features – more effort to preserve the historic features in the area, including trees

The community strategic plan contains a prominent reference to the preservation of historical features within the opening paragraph of the goal ‘A well designed, liveable and connected area’ (theme: Our Built Environment).

8. Cycling – improved infrastructure and connectivity between Lane Cove and surrounding local government areas

The community strategic plan contains the following strategy with respect to cycling ‘Implement infrastructure upgrades for people to incorporate more walking and cycling into their daily lives’ (Theme: Our Built Environment). Council is investing $1.15m in 2022/23 for cycling infrastructure, including $1m for the Burns Bay Road Cycleway at Linley Point.

9. Use of shade as UV radiation protection and the general health benefits built and natural shade bring to the community

The submissions by the Cancer Council NSW and Cancer Institute NSW provide suggested rewording of strategies that have merit and can be incorporated in the finalisation of the community strategic plan.

10. Additional support for young people

The Delivery Program and Operational Plan contains a range of actions that support the strategy ‘support young people to enable them to grow and develop into future leaders and contribute in our community’.

11. Install more CCTV cameras to address community safety

The installation of more CCTV cameras is a matter that is best considered in the context of the Community Safety Strategy titled 'Assist crime prevention through partnerships, including NSW Police'.

12. Pursue government funding for road/traffic/safety related projects, including Black Spot Programme funding

Council has in the past, and will continue to do so in the future, pursued government funding for a range of road/traffic/safety related projects, including funding for the Black Spot Programme.

13. Performing Arts Space – need to find an appropriate location for this space.

14. Chamber of Commerce

It is noted the Chamber of Commerce does not currently function. The intent is to determine whether there is a desire to re-establish a Chamber of Commerce and understand how Council might best assist with this endeavour.

15. Shade – the importance and value of natural and built shade (Cancer Council NSW and Cancer Institute NSW)

Council received two submissions in relation to the importance and value of shade. In one submission, the comments were primarily statements relating to the important role shade has from a sun protection perspective. In another submission, the author outlined the importance shade plays in reducing the harmful effects of UV radiation. The suggested rewording of numerous objectives and strategies throughout the community strategic plan is not supported as it fundamentally changes the context and nature of those already included in the Draft Plan. The addition of two or three shade related strategies, in the right context, would address the concerns raised in the submission.

16. Health and wellbeing related references – North Sydney Local Health District (NSLHD)

NSW Health (NSLHD) made a submission that largely focused on health and wellbeing. Included in the submission was a series of recommended amendments to various objectives and strategies contained in the community strategic plan. In the main, the suggested amendments are supported.

Community Strategic Plan Review

The feedback received in relation to the Community Strategic Plan has been used to refine the plan, noting that much of the feedback related more to strategies, actions and new initiatives proposed in Council’s Draft Delivery Program and Operational Plan than it did the themes, goals and objectives proposed in the Revised Draft Community Strategic Plan. The Revised Draft Community Strategic Plan ‘Liveable Lane Cove, 2035’ is attached at AT-2.

The format and structure of the Community Strategic Plan has also been reviewed to incorporate integrated planning and reporting guidelines issued by the Office of Local Government in 2021.

Conclusion

The Community Strategic Plan has been the subject of significant community consultation since February 2022. In total, more than 700 individuals, groups and agencies participated during the two rounds of community consultation. It is extremely encouraging to find the level of interest and general support for the Plan from a large section of the community.

RECOMMENDATION

That Council:-

1. Note the submissions received and the draft council responses prepared in relation to the Revised Draft Community Strategic Plan, Liveable Lane Cove 2035;

2. Write to each of the individuals and organisations who made comment on the Revised Draft Community Strategic Plan, thanking them for their input and providing responses to the issues raised in their submissions; and

2. Adopt the Revised Draft Community Strategic Plan, Liveable Lane Cove 2035.

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

AT‑1 View	Revised Draft Community Strategic Plan Community Consultation Results	1 Page	Available Electronically
AT‑2 View	Revised Draft Community Strategic Plan 'Liveable Lane Cove 2035'	64 Pages	Available Electronically

Ordinary Council Meeting 23 June 2022

Digital Transformation Reference Group

Subject: Digital Transformation Reference Group

Record No: SU4985 - 31478/22

Division: Human Services Division

Author(s): Corinne Hitchenson

Executive Summary

Earlier in the year Council resolved to include in the Delivery Program and Operational Plan the formation of a temporary Digital Transformation Reference Group (the Group) to support the development of Council’s digital communications, in particular the development of council’s new website.

This report seeks Council’s endorsement of a Terms of Reference for the Group prior to seeking community representatives to become part of the Group to provide input into the scope of the digital transformation project.

Background

In February 2022 Council resolved to form “a temporary Digital Transformation Working Group to support the development of Council’s digital communications which should include digital experts (service design and/or user experience design experts, digital content strategists, web developers, product managers, for example) and representatives of the general community as determined by the Mayor and General Manager, to provide input into the scope of the project”.

Also forming part of the same resolution were improvements to Council’s website. As per the resolution, it is intended that this Reference Group assists in identifying how the new website integrates with Council’s other communication channels to make it easier for residents to engage and seek information from our Council.

Discussion

Given the members of the Reference Group would be responsible for inputting into the scope of the project it is important that recruitment of the community representatives be undertaken as soon as possible to assist with establishing this Group soon after the commencement of the 2022/23 Operational Plan.

It is noted that digital experts will also form part of this Group. Given that members of our community may also hold such expert qualifications it is suggested that through the nomination process Council seeks clarification as to the intended role that a community representative wishes to contribute.

As the Group will input into the scope of the project it is expected that the first meeting of the Group will need to take place before the project can get underway.

Given the nature of this being a Reference Group it is anticipated that the Group will exchange information and input through meetings and online collaboration tools. Members of the Group will be required to assume confidentiality of information provided for the purpose of contributing to the project outcomes.

Representatives forming part of the Group include:-

· Three community representatives, ideally including one who may not engage regularly with Council’s services;

· A User/Customer Experience (UX) expert;

· Two digital experts which could be from areas such as content strategy, development, community engagement; and

· An expert in the area of digital transformation, ideally in a government setting.

Consideration should also be given to anyone expressing interest in being involved who has skills in accessibility and inclusion in a digital context. The Mayor and/or an alternate will be included in meetings – the full list of proposed representatives is included in the Terms of Reference included with this Report.

It is noted that the original motion included reference to this being a temporary Group. It is intended that the tenure of the Group will be identified through the process of establishing the scope of the project, as included in the Terms of Reference.

Conclusion

In order to establish the scope of the digital transformation project, a Digital Transformation Reference Group needs to be established.

Council will call for expressions of interest for community representatives for the Digital Transformation Reference Group with the intention being for the members of the Group to be notified in August 2022.

RECOMMENDATION

That Council:-

1. Endorse the formation of the Digital Transformation Working Group to support the development of Council’s digital communications;

2. Endorse the Terms of Reference for the Group;

3. Appoint a Councillor representative to the Group; and

4. Call for expressions of interest for community representatives on the Group.

Jane Gornall

Executive Manager - Human Services

Human Services Division

ATTACHMENTS:

AT‑1 View

Terms of Reference Digital Transformation Reference Group

2 Pages

Ordinary Council Meeting 23 June 2022

2022 Local Government NSW Conference Motions, Voting Delegates and Attendance

Subject: 2022 Local Government NSW Conference Motions, Voting Delegates and Attendance

Record No: SU8828 - 27994/22

Division: Corporate Services Division

Author(s): Emma McLennan

Executive Summary

Council has received correspondence from Local Government NSW concerning their 2022 Annual Conference. In preparation for their Conference, Local Government NSW have asked all councils to consider the key issues affecting their communities. These issues will be discussed and debated during the business sessions of the Conference. This report recommends that Council consider the primary issues affecting the Lane Cove community, submit motions for debate and endorse the delegates including the three (3) voting delegates for the motions at the Conference.

Background

The Local Government NSW (LGNSW) Annual Conference is the pre-eminent policy making event for the local government sector. At the Conference, delegates vote on motions which help determine the policies and priorities for LGNSW and the sector. It is a key event for local government where councillors come together to share ideas and debate issues that shape the way the sector functions and is governed.

The Annual Conference of Local Government NSW (LGNSW) will be held from Sunday 23 October to Tuesday 25 October 2022 at the Crowne Plaza, Hunter Valley. A Program for the Conference will be released closer to the date of the event.

Under LGNSW rules and the formula for calculating voting entitlements, Council will be entitled to nominate three (3) voting delegates for voting on motions considered at the Conference and positions in the Board elections. Council is invited to submit motions for possible debate at the conference to advance the sector wide policy agenda. Further details of the requirements and criteria for submission of motions to be considered at the Conference are outlined below.

Discussion

Criteria for Motions

To ensure debate centres on advancing the sector wide policy agenda, proposed motions should seek to be strategic (as opposed to operational), affect members state-wide and introduce new or emerging policy issues and actions. As much as possible, proposed motions should call on a specific body (e.g. LGNSW, state government, federal government, a specific Department or Minister) and have a specific outcome that the motion is aiming to achieve. The motion should state whether it is seeking to change any LGNSW Fundamental Principles and the wording should be unambiguous.

Members are encouraged to review available Action Reports of the previous conference (attached at AT-1) and the LGNSW Policy Platform document (attached at AT-2) before submitting motions for the 2022 Conference to ensure newly proposed motion wording reflects recent developments and does not duplicate existing positions.

Motions will only be included in the Business Paper for the Conference where they comply with the following seven (7) board endorsed criteria:-

1. Are consistent with the objects of the Association;

2. Relate to Local Government in NSW and/or across Australia;

3. Concern or are likely to concern Local Government as a sector, not focused on a local issue only;

4. Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5. Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6. Are clearly worded and unambiguous in nature; and

7. Do not express preference for one or several members over one or several other members.

Motions are to be submitted online by Monday, 29 August 2022 to allow printing and distribution of the Business Paper before the Conference.

Suggested Motions

The following two (2) suggested motions address key issues affecting the Lane Cove community. It is recommended that these motions be submitted for inclusion in Local Government NSW Conference Agenda for discussion and debate.

Motion 1

Motion Title: Request State Government and Department of Planning and Environment to review the infringement notices (fines) prescribed for breaches of development consents and associated development control matters.

Motion: That LGNSW advocate to the NSW State Government and NSW Department of Planning & Environment to:-

1) Review the infringement notices (fines) as prescribed for breaches of development consent conditions and associated development control matters; and

2) Introduce a sliding scale of penalties that address continued and ongoing breaches.

Background note: The concerns raised by local communities regarding breaches of development consent conditions continues to increase. The areas of major concern are inadequate silt & sediment controls, noncompliance with Traffic Management Plans, breaches of hours of construction and illegal works.

Local Government has long objected to the NSW Private Certification system which is failing communities. Private Certifiers inability to act and/or willingness to enforce development consent conditions is impacting local areas.

The current infringement system while considered efficient is not a deterrent to builders to comply with the regulations. Councils are experiencing ongoing problems with building sites even after the issuing of infringement notices (fines). It is clear that builders ignore the fines and view them as part of the costs of construction. No real improvement in behavior is being achieved under the current system.

The NSW Government and the Department of Planning are urged to introduce a sliding scale of infringement penalties (fines) for continued and ongoing breaches.

Motion 2

Motion Title: Request the NSW State Government and Department Planning and Environment reconsider adopting the following commendable guideline initiatives for urban design in the draft Urban Design Guide within the draft Design and Place SEPP, despite the decision not to introduce the draft SEPP in its entirety.

Motion: That LGNSW advocate to the NSW State Government and NSW Department of Planning and Environment to:-

1. Adopt the following commendable guideline initiatives for urban design within the Design and Place SEPP:-

a. Tree canopy targets for public and private sites;

b. Public open space targets - for size and distribution;

c. Walkability targets - block lengths, mid-block connections and distance to transport and centres; and

d. Urban heat - tree canopy and low solar absorptance of roofs.

2. Continue to proceed with updated BASIX standards, and develop and adopt the following non-residential sustainability initiatives into state policy:-

a. Embodied Carbon Reporting of key materials using common frameworks and tools

b. Net Zero Statements that require a development to identify how their design and systems are capable of future electrification by 2035; and

c. Require Electric Vehicle Readiness across all development types.

Background note: Given that councils in NSW are expected to support the optimising of land for homes by meeting housing targets, while at the same time gaining support from their local community, we should expect high quality urban standards that consider liveability, sustainability and resilience. This is imperative in gaining the confidence of and collaboration with our community when new developments are proposed.

At the least, best practice guidelines focussing on the above matters would greatly assist councils across NSW to reach the Department of Planning’s housing goals sooner, with less disruption and more long-term economic benefit to the community.

Lane Cove Council is of the view that these particular matters are therefore worthy of saving from the decision not to proceed with the draft SEPP and commend them to Council for consideration.

Conclusion

For Council to participate fully in the LGNSW Annual Conference, it is recommended that Council give consideration to the primary issues affecting the Lane Cove community, including the suggested Motions outlined in this report, and submit them for consideration by LGNSW for inclusion on the Conference Agenda. It is further recommended that Council authorise Councillor attendance at the Annual Conference and nominate three (3) voting delegates.

RECOMMENDATION

That Council:-

1. Authorise all interested Councillors to attend the LGNSW Annual Conference;

2. Nominate Council’s three (3) voting delegates for motions before the LGNSW Annual Conference;

3. Give consideration to the two (2) motions outlined in this report and other primary issues affecting the Lane Cove community and submit same for debate at the LGNSW Annual Conference; and

3. Grant delegated authority to the Mayor to request the General Manager to submit any further proposed motions, after consulting with Councillors, prior to the deadline for submitting motions.

Steven Kludass

Executive Manager - Corporate Services

Corporate Services Division

ATTACHMENTS:

AT‑1 View	LGNSW Special Conference 2022 Action Report	22 Pages	Available Electronically
AT‑2 View	LGNSW Conference 2022 Policy Platform Document	28 Pages	Available Electronically

	Current Annual Fee	New Minimum Annual Fee	New Maximum Annual Fee
Mayor	$45,110	$20,370	$46,010
Councillors	$20,690	$9,560	$21,100