Agenda
Ordinary Council Meeting
22 June 2023
Council will commence consideration of
all business paper agenda items at 7.00
pm.
Notice
of Meeting
Dear Councillors,
Notice is
given of the Ordinary Council Meeting, to be held in
the Council Chambers on Thursday 22
June 2023 commencing at 7:00 PM. The business to
be transacted at the meeting is included in this business paper.
In accordance with clause 3.26 of the Code of Meeting Practice
Councillors are reminded of their oath or affirmation of office made under
section 233A of the Act, and of their obligations under the Council’s
Code of Conduct to disclose and appropriately manage conflicts of interest.
Yours faithfully
Craig Wrightson
General Manager
Council
Meeting Procedures
The Council meeting is chaired by
the Mayor, Councillor Andrew Zbik. Councillors are entitled to one vote on a
matter. If votes are equal, the Chairperson has a second or casting vote. When
a majority of Councillors vote in favour of a Motion it becomes a decision of
the Council. Minutes of Council and Committee meetings are published on
Council’s website www.lanecove.nsw.gov.au by 5.00 pm on the Tuesday following the meeting.
The
Meeting is conducted in accordance with Council's Code of Meeting Practice. The
order of business is listed in the Agenda on the next page. That order will be
followed unless Council resolves to modify the order at the meeting. This may
occur for example where the members of the public in attendance are interested
in specific items on the agenda.
The Public Forum will hear
registered speakers from the Public Gallery as well as online using the web
platform Zoom. All speakers wishing to participate in
the public forum must register by using the online form no later than midnight, on the day
prior to the meeting (Wednesday, 21 June 2023) and a
Zoom meeting link will be emailed to the provided email address of those
registered as an online speaker. Please note that the time limit of three
minutes per address still applies, so please make sure your submission meets
this criteria. Alternatively, members of the public can still submit their
written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later
than midnight, on the day prior to the meeting. (500 words maximum).
Please
note meetings held in the Council Chambers are recorded on tape for the
purposes of verifying the accuracy of minutes and the tapes are not disclosed
to any third party under the Government Information (Public Access) Act 2009,
except as allowed under section 18(1) or section 19(1) of the PPIP Act, or
where Council is compelled to do so by court order, warrant or subpoena or by
any other legislation. Should you require assistance to participate in the
meeting due to a disability; or wish to obtain further information in relation
to Council, please contact Council’s Executive Manager – Corporate
Services on (02) 9911 3550.
DECLARATIONS OF INTEREST
APOLOGIES
ACKNOWLEDGEMENT TO COUNTRY
MINUTE OF SILENCE FOR RELECTION OR PRAYER
NOTICE OF WEBCASTING OF MEETING
public forum
Members of the public may address
the Council Meeting on any issue for 3 minutes.
CONFIRMATION OF
MINUTES
1. ORDINARY
COUNCIL MEETING - 18 MAY 2023
Mayoral Minutes
2. Mayoral Minute - Leading a Reform Agenda on
Waste........................... 6
Orders Of The Day
Notices of Motion
3. Notice of Motion - Report on Chief Scientist
and Engineer’s Independent Review into the Design, Use and Impacts of
Synthetic Turf in Public Open Spaces.................................................................................. 8
4. Notice of Motion - Address Need for Increased
Funds for Maintenance and Enhancement of Bushland and Tracks.................. 10
5. Notice of Motion - Truck Usage and Safety in
Coxs Lane................... 12
Officer Reports
for Determination
6. Sustainability Review of Council's Development
Control Plan..... 13
7. Hours of Work - Construction Sites............................................................ 16
8. Revised Works Schedule - Lane Cove Section 94
(now s7.11) Contributions Plan............................................................................................... 19
9. Northwood Slope Naming................................................................................... 21
10. Badangi State Heritage Listing Consultation
Comments................... 26
11. Response to Rise of Anti-Semitism.................................................................. 33
12. Consultation Results on the Draft 2023/24
Budget, Draft Fees and Charges, Draft Delivery Program and Operational Plan,
Draft Resourcing Strategy and Associated Resource Plans...................... 36
13. Council Committees and Working Parties.................................................. 42
14. 2023 Local Government NSW Conference Motions,
Voting Delegates and Attendance....................................................................................................... 51
15. Local Government Remuneration Tribunal Annual
Report and Determination - Councillor Fees.................................................................... 56
Officer Reports
for Information
16. Council Snapshot May 2023................................................................................ 58
Questions With
Notice
17. Questions With Notice - Lane Cove Sport and
Recreation Facility 99
Ordinary Council Meeting 22 June 2023
Mayoral Minute - Leading
a Reform Agenda on Waste
Subject: Mayoral
Minute - Leading a Reform Agenda on Waste
Record No: SU1943 - 30394/23
Division: Lane
Cove Council
Author(s): Councillor
Andrew Zbik
Executive Summary
This Mayoral
Minute advises Council of the Metropolitan Sydney Mayoral Summit on Waste I attended
on 18 May 2023 to discuss what councils can do to contribute solutions to
leading reform on waste.
Background
Across Australia,
people are asking for more ambitious action on climate change. Reducing waste
and its impact on the environment is one of the key action’s councils can
take to lower our emissions.
Across the Sydney
metropolitan area, 55 per cent of household and commercial waste goes to
landfill each year, resulting in loss of valuable resources, costing businesses
and households more than $750 million in waste levies each year.
Sydney
councils must meet ambitious resource
recovery and waste reduction targets, while
also meeting the community's expectations for uninterrupted services and public
health outcomes. The time has long passed when councils collected rubbish
and transported it to a landfill where it would slowly rot away.
Achieving the
overhaul of the industry that is needed requires strategic input from Mayors,
Councillors, GMs/CEOs and councils' officers.
Providing viable
waste services for the community is no longer solely an operational issue for
council staff to manage. Industry-wide changes include a limited number of
suppliers, a lack of processing infrastructure and a shortage of readily
accessible waste collection and transfer sites. These changes present all
Sydney councils with the prospects of rising costs, increasing truck movements
and resource recovery rates that are static at best. Few options exist for
increased efficiency or resource recovery improvements, or to reduce landfill.
The original
drivers of public health and hygiene have been supplemented by the
need to reduce pollution, lower carbon emissions, and recover and re-use
resources. Collecting waste is just part of the picture; Councils must make
strategic decisions about where this waste will go.
The last 20 years
have seen significant positive change. Recycling has been introduced for glass,
hard plastics, paper and cardboard. There are separate collections for
mattresses, electronic waste, tyres, clothing, mobile phones, batteries and
chemicals. Landfills capture methane to generate energy. There will soon be
collections for food waste and/or food and garden organics.
In spite of
councils' successes, waste processing and disposal have not kept pace with
recent changes, yet the population is growing, and waste generation rates
continue to increase. Most Sydney councils must pay to haul recyclable
materials and waste far outside their local area, and new transfer capacity is
difficult to secure due to cost and availability of appropriately zoned land.
Data shows that
we will not be able to meet NSW and Commonwealth targets with our current
systems. Even with the highest efficiencies, progress in domestic waste
collection and recovery will be impossible without major changes. These
transitions will be expensive. The Waste Levy on landfill is an incentive to
recycle, but in a failing market just adds to the costs that Council must
charge the community. Only a around 7 per cent of around $800 million in annual
waste levy revenue comes back to councils and the waste industry through
contestable grants to fund improvements. Councils will not receive a fair
share of funding, despite being asked to meet government targets and transition
to a circular economy.
Lane Cove Council provides its residents with a four-bin waste service
which comprises of a weekly general waste collection and fortnightly
collections of paper and cardboard recycling, container recycling and garden
organics. Council also provides a kerbside bulky waste service that residents
can book in four times a year, problem waste services, and educational
programs. Combined the collection, processing and delivery of these services
costs Council $8.3 million per year.
I attended the
Metropolitan Sydney Mayoral Summit on Waste on 18 May 2023 to discuss what
councils can do to contribute solutions to these concerns. The Sydney Mayoral
Summit was convened by Southern Sydney Regional Organisation of Councils
(SSROC) on behalf of Resilient Sydney, which our council supports.
Together we heard
from the waste industry, NSW EPA and Federal Government representatives, and
Sydney Mayors about initiatives and areas of influence where councils can work
together.
|
RECOMMENDATION
That Council take strategic action on waste by:-
· Calling on the Commonwealth Government to expedite
bans on materials that cannot be recycled or recovered, and to increase
extended producer responsibilities;
· Calling on the NSW Government to set the waste levy
at an appropriate level with realistic hypothecation allocation, to
streamline planning approvals for infrastructure, and to
increase clarity and efficiency of licensing procedures;
· Working with other metropolitan Sydney Councils to
coordinate our advocacy, communications and collective buying power to bring
the benefits of scale, efficiency and industry confidence; and
· Working with the other tiers of government to
ensure the delivery of infrastructure solutions locally to reduce
waste hauled long distances or to landfill.
|
Councillor Andrew Zbik
Councillor
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Notice of Motion -
Report on Chief Scientist and Engineer’s Independent Review into the
Design, Use and Impacts of Synthetic Turf in Public Open Spaces
Subject: Notice
of Motion - Report on Chief Scientist and Engineer’s Independent Review
into the Design, Use and Impacts of Synthetic Turf in Public Open
Spaces
Record No: SU825 - 33406/23
Division: Lane
Cove Council
Author(s): Councillor
Merri Southwood; Councillor Rochelle Flood
Executive Summary
This Notice of Motion seeks to review the proposed
future management, replacement and disposal of synthetic turf in the LGA.
Background
In November 2021 the Hon Rob Stokes MP
requested the NSW Chief Scientist and Engineer to provide expert advice on the
use of synthetic turf in public open spaces in NSW.
The final report of the review has been
released. https://www.chiefscientist.nsw.gov.au/__data/assets/pdf_file/0004/542263/CSE-Synthetic-Turf-Review-Final-Report.pdf
Synthetic turf is
used in several of Council’s facilities, including two sporting fields at
Blackman Park. The synthetic
turf at Blackman Park was installed in 2014 and will be due for replacement in
the next few years.
The Chief
Scientist and Engineer’s report includes many recommendations in relation
to the use and disposal of synthetic turf. It is important that Council review these recommendations to
inform its future management, replacement and disposal of synthetic turf
surfaces at its facilities.
|
RECOMMENDATION
That Council:-
1. Notes the findings and
recommendations of the Chief Scientist and Engineer’s Independent
review into the design, use and impacts of synthetic turf in public open
spaces; and
2. Receives a report at
its September 2023 meeting in relation to the following:-
a. The locations of synthetic
turf in public open spaces owned or managed by Council; and
b. Proposed
future management, replacement and disposal of synthetic turf in the light of
the recommendations of the Chief Scientist and Engineer’s report,
including the synthetic turf at Blackman Park.
|
Councillor Merri Southwood
Councillor
Councillor Rochelle Flood
Councillor
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Notice of Motion -
Address Need for Increased Funds for Maintenance and Enhancement of Bushland
and Tracks
Subject: Notice
of Motion - Address Need for Increased Funds for Maintenance and Enhancement of
Bushland and Tracks
Record No: SU825 - 33407/23
Division: Lane
Cove Council
Author(s): Councillor
Merri Southwood; Councillor Rochelle Flood; Councillor Bridget Kennedy;
Councillor Kathy Bryla
Executive Summary
This Notice of Motion seeks to consider additional budget
allocation for the upkeep, education and engagement of the community in the
Lane Cove bushland areas.
Discussion
Bushland in Lane
Cove is highly valued for its contribution to the LGA’s leafy character,
the many opportunities for bushwalks, opportunities to see and observe native
birds and animals or just for peaceful contemplation in a natural environment.
It is one of the first things that people say when asked what they love about
Lane Cove.
As one resident who
has lived for over 40 years adjacent to the Lane Cove Bushland emailed into us
recently:
“Every day we marvel at the majestic
angophoras, the turpentines, and tree ferns. The children love the board walk
to the creek and the rocks there, particularly the big ‘whale’ rock. They have learnt how nature works and that to keep it
working we need to look after "our" bush.
They can touch the smooth bark of the angophoras and the rough bark of the
turpentine.”
It is also noted that in the Council’s own Open Space Plan,
bushwalking. Enjoying bushland is second in the top ten most valued activities
in Lane Cove.
During Covid
lockdowns many more people in our LGA discovered our bushland walks and this
has contributed to an increase in use and increased wear and tear on the
tracks.
In recent years,
with La Nina, and greater rainfall, there has been an increase in weeds and
tree falls. Where trees have fallen down, light penetration has encouraged weed
growth leading to the overrun of weeds and vines such as trad (wandering dew),
privet, morning glory vines. This has a detrimental effect on the native habit
both in species of animals and birds and bush regeneration.
Whilst our Bushcare
and Bushfriends do a terrific job in supporting council in maintenance of our
bushland, it’s a constant battle to stay on top of the situation.
|
RECOMMENDATION
That should the
2023/2024 budget be approved:
1. Any surplus/savings at
the end of each financial quarter (for the upcoming financial year) be
allocated to supplementing the bushland budget, and these surpluses be
reported to council in the month following the quarter;
2. Council discusses at the
next corporate planning weekend (January 2024) a percentage increase in
budget for bushland to be reviewed to ensure sustainable maintenance and
regeneration of the Lane Cove Bushland Areas ( C2 Environmental Conservation
on the Lane Cove Local LEP maps), and for climate resilience measures for
bushland;
3. Council considers in its
forthcoming S7.11 plan expansion of bushland and eligible upgrades within
existing bushland to take into consideration the increase in population and
resulting increase of use of bushland zones;
4. Organise a community
workshop with interested community members and staff to review bushland
maintenance and regeneration requirements and explore Bushcare models;
5. Pursues a community
engagement program encouraging our community to volunteer and support
Bushcare;
6. Council actively educates
the community of the impacts of growing weeds in their backyard such as
cabbage trees, Cissus Vine and Ochna and communicate this information to the
wider community through online/email comms channels, digital media boards in
the Plaza and Canopy and print media;
7. Council receives a report
that outlines the weed/vine “hot spots” in our current bushland
and the funds required to implement weed/vine control to these areas in a
12-month time frame; and
8. Council to present the
bush track audit (as already approved to proceed) once complete to a council
meeting with outlined bush track repair works and new track works recommended,
and the allocated funds required and timeframes to deliver these works.
|
Councillor Merri Southwood
Councillor
Councillor Rochelle Flood
Councillor
Councillor Bridget Kennedy
Councillor
Councillor Kathy Bryla
Councillor
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Notice of Motion - Truck
Usage and Safety in Coxs Lane
Subject: Notice
of Motion - Truck Usage and Safety in Coxs Lane
Record No: SU825 - 34031/23
Division: Lane
Cove Council
Author(s): Councillor
Kathy Bryla
Executive Summary
This Notice of Motion seeks a review of safety for pedestrians and limiting truck and long vehicle use in Cox’s
Lane.
Background
Trucks have been increasingly using Coxs
Lane as a “rat run” which raises concerns that this laneway
is too narrow to accommodate this type of traffic safely. Wider roads in the
local area such as Centennial, Burns Bay and River Road would seem to be more
suitable routes for trucks and other long vehicle.
In addition, with the increased traffic in
Lane Cove, residents in Coxs Lane are concerned about pedestrian safety and
street crossing. With both these factors in consideration, this motion seeks a
review of safety for pedestrians and limiting truck and long vehicle use in
Cox’s Lane.
|
RECOMMENDATION
That Council:
1. Review
the safety and suitability of Long Vehicle and Truck use in Coxs Lane;
2. Review
options for traffic signage and street markings to reinforce the use of other
neighbouring road routes for trucks and to stop trucks from using Coxs Lane;
3. Review
the need for a pedestrian crossing in Coxs Lane; and
4. Report
back to council at the August Ordinary Council meeting with recommendations.
|
Councillor Kathy Bryla
Councillor
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Sustainability Review of
Council's Development Control Plan
Subject: Sustainability Review of Council's Development Control
Plan
Record No: SU6808 - 29853/23
Division: Environmental
Services Division
Author(s): Christopher
Pelcz; Terry Tredrea
Executive Summary
The purpose of this report is to
incorporate a range of amendments to the Lane Cove Development Control Plan
(DCP) addressing sustainability initiatives related to climate change and
emission reductions within the Lane Cove community.
These amendments also include housekeeping
corrections to errors of punctuation, grammar and structure along with updates
to legislation references.
The proposed amendments affect several
existing Development Control Plan Parts (see Attachments AT-3 to AT-25).
Of note are the new Biodiversity and
Conservation State Environmental Planning Policy (B&C SEPP),
Council’s Urban Forest Strategy and Local Housing Policy, and State
Government reforms to the business zones. Further details of the amendments are
explained in Attachment AT-1.
It is recommended the DCP amendments be
placed on public exhibition and a further report be submitted to Council
following the exhibition.
Background
There have been a number of changes to
local and state policies that have been incorporated into the sustainability
review of the DCP.
State Environmental Planning Policy
(Sustainable buildings) 2022 will commence on 1
October 2023. It increases residential BASIX requirements under the former
BASIX SEPP, plus new energy and water standards for commercial buildings. These
are reflected in a new Sustainability Part proposed for the DCP. A detailed explanation
of the new measures introduced into the Sustainability Part of Council’s
DCP is set out in Attachment AT-2.
On 14 September 2021, the Department of
Planning & Environment (DPE) approved Council’s Local Housing
Strategy as a guide to future residential development in Lane Cove.
In February 2023, Council adopted its Urban
Forest Strategy, which contains measures to protect and improve the urban
forest of Lane Cove through effective management and direct engagement with the
community.
Discussion
Council staff have undertaken a review of
the DCP and have identified a number of policies that are not currently
reflected in the DCP or are out of date. To inform the introduction of the
sustainability measures, Council engaged Flux Consultants to identify a suite
of feasible key planning controls for Council to pursue in delivering its low
carbon and water outcomes in new developments within the LGA. The community has
been consulted during these early stages through two community workshops in
March and input from Council’s Sustainability Advisory Committee and
Bushland Management Advisory Committee.
The policy changes within the draft DCP are
listed with a detailed explanation of each, see AT-1. Changes, of a
grammatical or formatting nature are not listed. For example, in identifying
the clause numbers of a planning instrument, the numbers may change without
affecting the policy content of the instrument.
Community Consultation
Under Division 3.6 of the Environmental
Planning and Assessment Act 1979 (the Act), it is necessary for Council, as
the relevant planning authority, to go through a formal exhibition process to
incorporate them into Council’s DCP.
Statement of Intent
The consultation is designed to seek
community views on proposed changes to Lane Cove Council’s DCP. Any
comments received will be reviewed and evaluated to determine whether to
proceed with each of the proposed changes.
Method
|
Level of Participation
|
Inform
|
Consult
|
|
Form of Participation
|
Open
|
Open
|
|
Target Audience
|
Lane
Cove Community and community groups
|
Lane
Cove Community and community groups
|
|
Proposed Medium
|
Council’s website and
eNewsletter
Direct Notification of Workshop Attendees and
Key Message Givers eg Local Residents Associations
|
Council’s website and
eNewsletter
Design Review Panel
Sustainability Advisory Committee and Bushland Management Advisory
Committee.
|
|
Indicative Timing
|
July
- August 2023
|
July
- August 2023
|
Conclusion
It is recommended that Council place the
draft amendments to the Development Control Plan on exhibition for 6 weeks.
|
RECOMMENDATION
That Council:
1. Place
the Draft Development Control Plan and supporting documents on exhibition for
a period of 6 weeks in accordance with the Consultation Plan;
2. Forward
the draft amendments to Council’s Design Review Panel for consideration
during public exhibition; and
3. Receive
a further report following the exhibition period.
|
Mark Brisby
Executive Manager
Environmental Services Division
ATTACHMENTS:
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AT‑1 View
|
Changes to Lane Cove DCP 2023
|
12 Pages
|
Available Electronically
|
|
AT‑2 View
|
Flux Consultants Report - Environmental Sustainability
Clauses
|
27 Pages
|
Available Electronically
|
|
AT‑3 View
|
DRAFT Cover and Contents of DCP
|
5 Pages
|
Available Electronically
|
|
AT‑4 View
|
DRAFT Part A of DCP
|
6 Pages
|
Available Electronically
|
|
AT‑5 View
|
DRAFT Part B of DCP
|
25 Pages
|
Available Electronically
|
|
AT‑6 View
|
DRAFT Part C of DCP
|
41 Pages
|
Available Electronically
|
|
AT‑7 View
|
DRAFT Part C Localities of DCP
|
75 Pages
|
Available Electronically
|
|
AT‑8 View
|
DRAFT Part D of DCP
|
32 Pages
|
Available Electronically
|
|
AT‑9 View
|
DRAFT Part D Localities of DCP
|
77 Pages
|
Available Electronically
|
|
AT‑10 View
|
DRAFT Part E of DCP
|
13 Pages
|
Available Electronically
|
|
AT‑11 View
|
DRAFT Part F of DCP
|
13 Pages
|
Available Electronically
|
|
AT‑12 View
|
DRAFT Part G of DCP
|
9 Pages
|
Available Electronically
|
|
AT‑13 View
|
DRAFT Part H of DCP
|
14 Pages
|
Available Electronically
|
|
AT‑14 View
|
DRAFT Part I of DCP
|
13 Pages
|
Available Electronically
|
|
AT‑15 View
|
DRAFT Part J of DCP
|
41 Pages
|
Available Electronically
|
|
AT‑16 View
|
DRAFT Part K of DCP
|
4 Pages
|
Available Electronically
|
|
AT‑17 View
|
DRAFT Part L of DCP
|
7 Pages
|
Available Electronically
|
|
AT‑18 View
|
DRAFT Part M of DCP
|
7 Pages
|
Available Electronically
|
|
AT‑19 View
|
DRAFT Part N of DCP
|
45 Pages
|
Available Electronically
|
|
AT‑20 View
|
DRAFT Part O of DCP
|
66 Pages
|
Available Electronically
|
|
AT‑21 View
|
DRAFT Part P of DCP
|
36 Pages
|
Available Electronically
|
|
AT‑22 View
|
DRAFT Part Q of DCP
|
26 Pages
|
Available Electronically
|
|
AT‑23 View
|
DRAFT Part R of DCP
|
42 Pages
|
Available Electronically
|
|
AT‑24 View
|
DRAFT Dictionary of DCP
|
9 Pages
|
Available Electronically
|
|
AT‑25 View
|
Proposed Sustainability Controls
|
22 Pages
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
Hours of Work -
Construction Sites
Subject: Hours of Work - Construction Sites
Record No: SU1802 - 29498/23
Division: Environmental
Services Division
Author(s): Mark
Brisby
Executive Summary
Council at its Meeting of 18 May 2023
resolved to receive a report considering the variation of its standard hours of
construction in response to community concerns of the impacts building works
are causing the local amenity.
It is recommended that in relation to
general building works such as new dwellings, alterations and additions along
with swimming pools and other non-residential flat buildings Council amend its
existing standard condition to include “with NO high noise generating
activities, to be undertaken after 12 noon on Saturday”, with a view to
maintaining the amenity of the adjoining residents.
Background
Council at its Meeting of 18 May 2023
resolved in part that it:
“1. Receives a report at its next meeting on the impacts of a variation
to its approved hours of construction for all sites except Major Residential
Flat Building sites to align with adjacent LGAs with a view to including such
hours in future construction approvals; and”
This report responds to the resolution by proposing an
amendment to the standard condition to restrict the type of activities
permitted after 12 noon on Saturdays.
Discussion
Council currently has two versions of hours
of operation to control construction activities.
1. In relation to general building works such as new
dwellings, alterations & additions along with swimming pools and other
non-residential flat buildings, the following is applicable:
The principal certifier must ensure that building work, demolition or
vegetation removal is only carried out between:
Monday to Friday (inclusive) 7.00am
to 5.30pm
Saturday 7.00am to 4.00pm
2. In relation to multi-unit development
the following is applicable:
All demolition, building construction work, including earthworks,
deliveries of building materials to and from the site to be restricted as
follows:
Monday to Friday (inclusive) 7am
to 5.30pm
High noise generating activities, including rock
breaking and saw cutting be restricted between 8am to 5.00pm with a respite
period between 12.00 noon to 1.30pm Monday to Friday
Saturday 8am
to 12 noon
With NO high noise generating activities, including excavation, haulage
truck movement, rock picking, sawing, jack hammering or pile driving to be
undertaken. Failure to fully comply will result in the issue of a breach of
consent P.I.N.
A Notice/Sign showing permitted working hours and types of work permitted
during those hours, including the applicant’s phone number, project
manager or site foreman, shall be displayed at the front of the site.
The principal certifier must ensure building work, demolition or
vegetation removal is not carried out on Sundays and public holidays, except
where there is an emergency.
Unless otherwise approved within a construction site management plan,
construction vehicles, machinery, goods or materials must not be delivered to
the site outside the approved hours of site works.
Further to this, it should be noted that
many residential building works such as new dwellings, alterations and
additions along with swimming pools are carried out under the Exempt &
Complying SEPP via a Complying Development Certificate {CDC}. A majority of
which are approved by Private Certifiers.
3. The applicable hours of operation under the SEPP for
a CDC are as follows:
Construction may only be carried out between 7.00 am and 5.00 pm on
Monday to Saturday and no construction is to be carried out at any time on a
Sunday or a public holiday.
While it is acknowledged that building
works will impact on the local amenity, the core consideration is that the
greater the restriction of hours applied, the longer the building works will
take to complete.
If Council restricts the hours on Saturdays
to finish by 12pm and not allow any activity, the builder is unlikely to work
at all. This restricts works to five days a week.
Effectively the development will lose a
week every 5 weeks. In other words, a development that would normally take 10
months would take 12 months to complete.
The best option, if the construction
activity creates concern for neighbors, is to complete the project as soon as
possible. If the Saturday becomes a lost day, the project may take considerably
longer to complete, as such prolonging the impacts.
In response to this, and with a view to
creating a balance, it is proposed to not amend the Saturday hours, but include
the criteria that no high noise generating activities
be undertaken after 12 Noon on Saturday.
This will permit work to continue Saturday
until 4.00pm and reduce the impacts on amenity of the residents. It will also
maintain consistency with Complying Development Certificate works to avoid
confusion for smaller scale residential works.
Conclusion
The proposed amendment to the existing
standard condition would permit work to continue on a Saturday for the same
period being 7.00am to 4.00pm so that the duration of the construction activity
is not reduced. This will reduce the impacts from the noise and the amenity of
the neighbors will be maintained in particular on Saturdays.
Given this is only a minor change and Council does not
undertake community consultation on conditions of consent, community
consultation is not required, and the change can be implemented immediately for
all new development consents.
|
RECOMMENDATION
That Council amend the construction
hours standard condition of consent for general building works such as new
dwellings, alterations & additions along with swimming pools and other
non-residential flat buildings, to the following:
The principal certifier must ensure that building work, demolition or
vegetation removal is only carried out between:
Monday to Friday (inclusive) 7.00am
to 5.30pm
Saturday 7.00am
to 4.00pm
With NO high noise generating activities, to be undertaken after 12
Noon on Saturday.
|
Mark Brisby
Executive Manager
Environmental Services Division
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Revised Works
Schedule - Lane Cove Section 94 (now s7.11) Contributions Plan
Subject: Revised Works Schedule - Lane Cove Section 94 (now s7.11)
Contributions Plan
Record No: SU3482 - 27935/23
Division: Corporate Services
Division
Author(s): Steven
Kludass; Mark Brisby
Executive Summary
It is proposed to update the Works Schedule
for the Lane Cove Section 94 (now s7.11) Contributions Plan. The update of the
Works Schedule is required to reflect works already undertaken and changes in
priorities, noting the last comprehensive review of the Works Schedule occurred
in 2013. The Revised Works Schedule for the Lane Cove Section 94 Contributions
Plan is shown attached as AT 1. Council is requested to endorse the
Revised Works Schedule for public exhibition purposes.
Background
The last comprehensive review of the Lane
Cove Section 94 Contributions Plan Works Schedule was undertaken in 2013,
following the capping of $20,000 per dwelling which was imposed on most
councils in NSW, including Lane Cove Council, in 2010.
Discussion
In 2013, the Lane Cove Section 94
Contributions Plan had an adopted works schedule totaling $192.6m in value.
After adjusting for works that have been
either completed or for projects proposed to be included in the future and the
impacts of the $20,000 developer contribution cap (which reduces the average
contribution from $22,000 to $20,000), the revised Works Schedule totals
$104.4m in 2023 dollar terms (based on Sydney CPI increases, as permitted
within the Plan).
It is in the interests of the Lane Cove
community to have a Works Schedule which meets contemporary needs and community
expectations. Projects such as the proposed Multifunction Theatre Space, Burns
Bay Road/Penrose Street intersection widening works and projects that are
linked to the adopted Bike Plan and Pedestrian Access Mobility Plan have been
added in the updated Works Schedule to reflect contemporary plans and
priorities.
In addition, the revised Works Schedule
more closely aligns the lands that have been identified for acquisition in the
2009 LEP and attributes values to those lands that reflect current market
conditions.
The updated Works Schedule is shown
attached as AT 1.
Community Consultation
Statement of Intent
The consultation is designed to inform the
community of the proposed Revised Works Schedule. Any comments received will be
reviewed and evaluated to determine whether or not to proceed with the
amendment to the Works Schedule.
Method
|
Level of Participation
|
Inform
|
Consult
|
|
Form of Participation
|
Open
|
Open
|
|
Target Audience
|
Lane
Cove Community
|
Lane
Cove Community
|
|
Proposed Medium
|
Website and
eNewsletter
|
Website
Exhibition
|
|
Indicative Timing
|
July
– August 2023
|
July
– August 2023
|
Conclusion
The Lane Cove Section 94 Contributions Plan
provides the basis for the collection of monies to assist in meeting the needs
of a growing residential population. The Revised Works Schedule is required to
reflect works already undertaken and changes in priorities.
Council is requested to endorse, for public
exhibition purposes, the Revised Works Schedule for the Lane Cove Section 94
Contributions Plan as shown attached as AT 1. The exhibition will be
held for a period of six weeks in accordance with Council’s Consultation
Strategy.
|
RECOMMENDATION
That Council:-
1. Endorse the Revised Works Schedule for the Lane
Cove Section 94 Contributions Plan attached as AT 1 for the purposes
of public exhibition;
2. Place the Revised Works Schedule for the Lane Cove Section 94
Contributions Plan on public exhibition for 6 weeks
and community consultation take place in accordance with the consultation
strategy outlined in this report; and
3. Receive a further report following the exhibition
period to consider the results of the community consultation.
|
Mark Brisby
Executive Manager
Environmental Services Division
Steven Kludass
Executive Manager - Corporate Services
Corporate Services Division
ATTACHMENTS:
|
AT‑1
View
|
Revised Works Schedule - Lane Cove
Section 94 Contributions Plan
|
1 Page
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
Northwood Slope Naming
Subject: Northwood Slope Naming
Record No: SU9214 - 25894/23
Division: Human Services
Division
Author(s): Julia
Phipps
Executive Summary
At the 23 June 2022 Council meeting,
Council resolved to “Undertake a public process to name the bushland
known as the “Northwood Slope” located adjacent to the western side
of the golf course.” This Report brings back to Council the results of
the community consultation and recommends options to name the area.
In February 2023, Council asked the
community to suggest names for the two-hectare bushland on the western end of
the Lane Cove Golf Course. The area runs alongside the western side of the golf
course from Gamma Road to the rear of 266 Longueville Rd, Lane Cove.
A total of eighteen responses were
received, with a diversity of names suggested, with a clear preference
for an Indigenous name. It is recommended Council consider adopting the name
‘Burumin’, Reserve meaning brushtail possum, as the area is
frequented by possums.
Background
The 'Northwood Slope' bushland area was
zoned "C2 Environmental Conservation" in 2009. This zone aims to
protect, manage and restore areas of high ecological, scientific, cultural or
aesthetic values. It prevents development that could destroy or damage those
values. The area is described as Coastal Enriched Sandstone Moist Forest
bushland and is home to Sydney Turpentines and the Eastern Bent-winged Bat and
possums. It's steep and undulating, particularly on the eastern side.
Discussion
As part of the consultation process, the
Aboriginal Heritage Office was consulted about the names the community had
suggested. The Office has advised that it is best practice that if an
Aboriginal name is to be used it should be a Sydney Language name. Many
of the community suggestions are words that come from other areas of New South
Wales and Australia.
Community Consultation
Consultation was open from 28 February to
11 April 2023. The majority of suggestions were from Aboriginal
Languages. The most common suggestion was “Yanderra”, which was put
forward seven times, however, the Aboriginal Heritage Office advised against
this as it important to use Sydney Language, to maintain a connection to
country. Turpentine and equivalents (including Yanderra) were nominated nine
times. “Wirambi”, meaning bat, was suggested twice.
The survey received 11 responses:
|
Nominated Name
|
Details from nominator
|
Comments from Aboriginal Heritage Office
|
|
One of either Broughton or Turners Place
|
From NSW SL records the Alpha/Beta/Delta/Zeta subdivision auction
advert from 1904 for the sale of land. The advert is listed as ''The
Broughton Estate - Turners Subdivision, on the heights of Longueville, to be
sold at auction Sat 29th October 1904''. This record is available
electronically from the NSW State Library.
|
No comment provided as not an Indigenous name
|
|
Drani- Aboriginal word for peppermint gums. Burumin- Aboriginal
word for possum
|
Aboriginal words
|
Drani – not Sydney
Language.
Burumin – Sydney
Language
|
|
Burumin -
brushtail possum
Djaramada
(pronounced jerematta) - scrub, dry jungle
|
Aboriginal
names are appropriate for local Bushland. Ideally Council should contact the
Local Land Council for suggestions.
|
Sydney
Language
|
|
Yanderra
|
Indigenous name for turpentine tree
|
Not in Sydney Language This is also not in the Macquarie
Dictionary of Aboriginal words
|
|
Mudung (muthung/moo-tong)
which according to 'The Sydney Language' publication means
'alive'.
|
'Alive' because it is bushland which keeps us alive.
I suggest this because I am not aware of specific plants or
animals associated with Northwood Slope that have indigenous names we can
use.
|
Sydney Language
|
|
Yanderra Reserve, Turpentine Reserve, Ironbark Reserve, Turpentine
Ironbark Reserve,
|
These trees are present in the bushland of the ''Northwood Slope''
and are in danger from development and must be protected.
|
Not in Sydney Language
|
|
Yanderra Reserve
|
Yanderra is an aboriginal name, means Turpentine I think. There is
an area of turpentine in the western edge of the Lane Cove Golf Course. Those
trees are significant. That is my reason. I also do hope that the bushland
extends to Steven Street / River Road. If not, it would be good if the
council could extend the bushland area to cover that piece of bush also.
|
Not in Sydney Language
|
|
Yanderra Reserve
|
I like the name (also means turpentine). There are turpentine
trees in that area.
|
Not in Sydney Language
|
|
Marlu Place
|
'Marlu' comes from the Warlpiri Language and means Kangaroo. While
it may be optimistic to see kangaroos return to the area, the name is
aspirational and may inspire visitors to connect with the local native
wildlife.
|
'Marlu' comes from the Warlpiri Language and means Kangaroo - do
not use. Badyagarang is the name for the Sydney Kangaroo
|
|
Lynne McLoughlin Bush Reserve*
|
-
|
No comment provided as not an Indigenous name
|
|
Northwood Slope
|
-
|
No comment provided as not an Indigenous name
|
*The Geographical Names Board Naming Guidelines state:
The person commemorated should have contributed significantly to the area
around the geographic feature or locality. When such a name is applied, it
shall be given posthumously, at least one year after the decease of the person.
Seven email submissions were received:
|
Nominated
Name
|
Details from nominator
|
Notes from
Aboriginal Heritage Office
|
|
Turpentine
Reach Forest
Deanes Reach
Forest
|
This area,
from Gamma Rd southwards, reaches all the way south to stands of Turpentines
which are visible along Stevenson St.
The name
straight away highlights that it is a forest (and the trees should be
protected) and draws attention to a special feature - the Turpentines -
reached by the so-called Northwood Slope area. It also draws attention to the
geology - the shale seam - which is suited to Turpentines.
To highlight
that it's a forest...even though nature is always under threat. Deane's
Coaches was serving the area for a long time and had its depot and sheds on a
site which is above the forest ...now it's part of the Pathways construction
site.
|
No comment
provided as not an Indigenous name
|
|
'Yanderra
Reserve' or 'Syncarpia Reserve'
|
Extent:
please note the C2 zoned bushland on this slope extends as far south as
behind the Pathways 4 Northwood Road site, i.e. beyond the back of 266
Longueville Road as described on the 'Have Your Say site.
2. It is
important the area is named as a 'Reserve', to denote bushland, NOT a 'Park'
which for most people implies grassed areas and facilities like playgrounds,
seating etc.
3. Main Name:
I would like to see the Turpentine tree species celebrated in the naming of
this area. Its Latin name is Syncarpia glomulifera. This species is a major
component of Sydney Turpentine-Ironbark Forest (STIF) which is classified as
a critically endangered ecological community - see
https://www.environment.nsw.gov.au/threatenedspeciesapp/profile.aspx?id=20404
because there is so little left.
Lane Cove has
a very tiny fragment of STIF on Stevenson Street near River Road, a very
important area of bush that would ideally be brought into this reserve in the
longer term. In addition, there are many more turpentines on Stevenson
Street, and they are found on the Pathways site and through the C2 bush, for
example behind 266 Longueville Road. While we do not have a survey, it is
likely they would also occur in the section from Richardson St West up to
Gamma Road. STIF and turpentines are a key geological marker, being found on
or near the boundary between sandstone (with sandy soils) and shale (with
clay soils), our two foundation bedrocks in Lane Cove, and so are important
to understanding our natural heritage.
There are
three options using this species for the name:
• Turpentine
Reserve (using English name)
• Syncarpia
Reserve (using Latin name)
• Yanderra
Reserve (using an Aboriginal name)
However, it
should be noted that 'yanderra' does not appear in word lists for the Sydney
Aboriginal Languages. There is a village named Yanderra in the Southern
Highlands near Bargo so it may derive from Languages in that area. But not
being from the local Language may not be an obstacle - this would depend on
the views of the Aboriginal Heritage Office.
|
Not in Sydney
Language
|
|
Yanderra
|
It should
also be extended to include the unnamed bushland behind the Pathways
development and along the current Stephenson Street.
There are
many mature and endangered trees in these two areas which are sorely in need
of urgent protection.
|
Not in Sydney
Language –
|
|
Yanderra:
turpentine
Djaramada:
scrub, dry jungle (pronounce jerematta)
|
Lane Cove
Bushland and Conservation Society:
Extend the
Conservation area & protections to include the bushland at the rear of
the Pathways development site along with unincorporated valuable species on
Stevenson St., such as many Turpentine trees - a valuable wildlife corridor
that needs to all be included in the RESERVE.
|
Not in Sydney
Language – suggest not using. It is important to use Sydney Language.
|
|
Wirambi ‘bat’
|
It’s
simple and easy to remember. I also support the proposal that the bushland at
the rear of the Pathways development site at Northwood Corner and a stand of
trees and bushland at Stevenson Street be included in this parcel of
conserved land as it is in danger of being damaged by present and future
development sites.
|
Sydney
Language
|
|
Wirambi (bat)
|
No commentary
provided
|
Sydney
Language
|
|
Tallawallah
|
This is the
original name of the house at 62 Cliff Rd Northwood which was set ablaze last
September. An appropriate tribute to such and epic and majestic
home. We always referred to her as a “Grand Dame”.
Plus it would be a nod to the heritage of the area and the ideals of
conservation. I am told that the Aboriginal interpretation of Tallawalla(h)
is “to sit down” - which seems appropriate too.
|
No comment
provided as not an Indigenous name
|
Conclusion
With the diversity of names suggested and with a clear
preference from the nominators for an Indigenous name, it’s recommended
Council consider adopting an Indigenous name from the Sydney Language. It is
proposed that ‘Burumin’, (meaning brushtail possum), be selected as
the area is frequented by possums.
Once the name has been adopted by Council., the name will be
submitted to the Geographical Names Board for endorsement.
|
RECOMMENDATION
That Council:
1. Receive
and note the Report;
2. Adopt
“Burumin” Reserve (pronounced boo-roo-min) (brushtail possum) as
the formal name
3. Write
to members of the community who made submissions and notify them of
Council’s resolution.
|
Jane Gornall
Executive Manager - Human Services
Human Services Division
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Badangi State Heritage
Listing Consultation Comments
Subject: Badangi State Heritage Listing Consultation Comments
Record No: SU3912 - 31935/23
Division: Open Space and
Urban Services Division
Author(s): Jeff
Culleton
Executive Summary
The Australian
Institute of Landscape Architects (AILA) have proposed the following Lane Cove
reserves Manns Point, Greendale Park and Holloway Reserve be included as a part
of the NSW State Heritage listing under the name Badangi (meaning Sydney rock
oyster), this area will be one of several harbour foreshores reserves up for
consideration.
Background
Council resolved at the 20 April 2023 meeting that
Council:
“1. Supports the Heritage Council of NSW recommendation to list
Manns Point, Greendale Park and Holloway Reserve on the State Heritage Register
under the name Badangi;
2. Notifies the following stakeholders of the Heritage Council
of NSW proposal, including the impacts of such a listing on the activities that
Council may carry out on the sites and the impacts for development activities
on land adjacent to the sites:-
· Bushland Management Advisory Committee
· Lane Cove Bushland and Conservation Society
· Greenwich Community Association Inc
and
inviting these stakeholders to provide feedback within 21 days;
3. After receipt of the feedback provide them to the Heritage
Council of NSW in relation to the proposed listing;
4. Authorises the General Manager to approve the final list of
exemptions prior to gazettal;
5. If listed, Include a notation in the Lane Cove Community
Land Plan of Management, Crown Reserves with Council as Manager or the Lane
Cove Community Land Plan of Management Council owned Community Land (as
appropriate); and
6. If required, a report be submitted to a later Council
meeting on the Council response to the Heritage Council of NSW.”
This report outlines feedback from
Council’s Bushland Management Advisory Committee, Lane Cove Bushland and
Conservation Society, and Greenwich Community Association Inc on the proposed
heritage
Discussion
Following Council's resolution, Heritage NSW were advised of
Council support and Council understands the listing is proceeding but has not
yet been Gazetted. In terms of the consultation process, there was general
support for the listing, and it has identified a number of amendments to the
proposed Exemptions List for works and activities without Development Consent.
Ultimately this List is not a decision for Council, as Heritage NSW will need
to approve the list.
The three (3) stakeholders have provided feedback to the
consultation. The responses are provided as an attachment (AT - 1) (AT - 2)
(AT - 3). The points/comments are listed in the (Table 1) with a
response for each point, and amendments proposed to be made to the Exemption
List.
Table 1 – Consultation points and
responses
|
|
Point
raised
|
Response/Strategy
Amendment
|
|
1
BMAC
|
Access: The heritage listing of these bushland reserves should in
no way prevent current or future access to the bushland and foreshore by the
community.
|
The heritage listing
will not prevent current or future access to bushland and foreshore by the
community.
|
|
2
BMAC
|
Tracks: Access underscores the importance of track maintenance,
which is noted in Exemption 3c. It should also permit the construction of new
tracks as deemed necessary by Council’s bushland staff as well as the
relocation of existing tracks.
|
The wording
“including new tracks” has been added to exemptions list 3c.
|
|
3
BMAC
|
Vegetation management: BMAC suggests the following variation to 1c of the
Exemptions: “Introduction of new locally indigenous plantings,
consistent with the existing vegetation community.”
|
The wording
“Introduction of new locally indigenous plantings, consistent with the
existing vegetation community” has been reworded in exemption list 1c.
|
|
4
BMAC
|
Pollution: Urban bushland is easily impacted by pollution through
building and construction works, as well as by proximity of residential and
commercial life at its boundaries. Specific mention should be made of
protection from pollution as well as remediation work required as a
consequence of any pollution.
|
The wording “Pollution
events onto public land will be cleaned and remediated by Council on the
developer’s behalf, the costs associated will be recovered from the
developer in accordance to SEPP Environment (or Biodiversity conservation
act)”. Has been added to 3e.
|
|
5
BMAC
|
Stormwater: Ongoing urbanisation results in stormwater increase
which through its volume and speed can cause major damage for bushland and
the creeks running through bushland reserves. Thus, stormwater mitigation for
Berry’s Creek is imperative and specific inclusion of stormwater mitigation
works and stormwater remediation works need inclusion in the recommended
exemptions.
|
The wording “works and activities associated
with stormwater, remediation, repair and infrastructure installation”.
Has been added to 3f.
|
|
6
BMAC
|
Impacts of development on land adjacent to the sites: Consideration could be given to defining
“adjacent” to bushland in Lane Cove’s Badangi area to
extend a further 50 metres from the boundary of these bushland reserves, in
particular ensuring the R2 zoning is not changed in future years. A
high-density zoning could have serious impacts on bushland overshadowing as
well as light spill.
|
This matter does not directly relate to the Heritage
Listing, the suggestion has been passed onto Council’s planning team.
|
|
7
BMAC
|
Funding opportunities: Perhaps Council could write to the current
State Minister for the Environment and Minister for Heritage and suggest that
funding be made available to Councils on a competitive basis to assist with
the costs of vegetation management of Badangi.
|
Council actively
looks out for grant funding opportunities and will apply for funding for the
management of heritage listed areas as government grants become available.
|
|
8
LCBCS
|
Vegetation Management: weed management and regeneration including the use of
fire, indigenous planting where necessary, habitat restoration including on
creek and foreshore embankments, the strengthening of wildlife corridors,
erosion mitigation.
|
Council
will continue to manage the vegetation in this area as per Bushland Plan of
Management, refer AT-4.
|
|
9
LCBCS
|
Fauna management: provision of indigenous fauna habitat, management of
pests with approved methods, creation of wildlife protection areas.
|
Council
will continue to manage the vegetation in this area as per Bushland Plan of
Management, refer AT-4.
|
|
10
LCBCS
|
In
addition, it is vital that Council can guarantee resident and visitor access
to its bushland. Access needs to be ensured for the routine management of the
reserve, for the public to enjoy the reserves, and, for emergency responses.
This includes:
Access
for emergency response: such as
storm water damage, chemical spills, fire, land contamination, potential land
slide. 2
Access for the
public: both currently
and in the future through, for example, the maintenance and creation of
tracks, managed access from waterways, provision of seating as deemed
appropriate by Council bushland staff.
|
Heritage listing does
not and will not prevent existing access to bushland and foreshore.
|
|
11
LCBCS
|
Impacts
for development activities on adjacent land
Lane
Cove Council’s DCP must be clear and unequivocal in its protection of
the bushland from development activities, which is invariably on steep slopes
above the bushland. To further assist in mitigating future development
activities on the State Heritage listed bushland, Council should ensure that
the areas surrounding Badangi remain R2 zones.
Further,
if the area between Manns Point and Holloway Reserve, the long-standing
working waterfront currently occupied by Viva oil refinery, changes in
status, Lane Cove Council must act quickly to ensure that this area becomes
part of the public foreshore domain. Perhaps there is a mechanism that
Council can put in place to earmark this area should its status change in
future.
|
This
matter does not directly relate to the Heritage Listing, the suggestion has
been passed onto Council’s planning team.
|
|
12
LCBCS
|
External
funding opportunity
Lane Cove Council
has a well-developed plan of management for all its bushland reserves. The
pressures of urbanisation add substantially to the costs of this management.
The elevation of Manns Point, Holloway Reserve and Greendale Park to State
Heritage Listing recognises the uniqueness of Sydney’s native
vegetation along the harbour foreshore. It is important in that Badangi
provides a ‘showcase’ for Sydney residents and visitors of what
the natural environment looked like prior to settlement. As such there should
be funding available, on a competitive basis, to councils to assist in their
maintenance of this exceptional resource. A public education program, perhaps
run in conjunction with adjoining councils, should also be developed. To this
end, the LCBCS urges Lane Cove Council to write to the appropriate
authorities and to the State Minister for the Environment and the State
Minister for Heritage to highlight this need and request that competitive
funding be made available on an ongoing basis.
|
Council actively
looks out for grant funding opportunities and will apply for funding for the
management of heritage listed areas as funding become available.
|
|
13
GCA
|
The GCA supports the subject
listing & as part of this, request that Council ensures that sufficient
properly designed waste traps are installed to the drainage systems created
for the new major buildings along the highway at St Leonards, & the
development of St Leonards South, such that increased run off from these
major developments cannot damage the precious environment within the proposed
heritage listed areas.
|
This
matter does not directly relate to the Heritage Listing. All new large-scale
developments in St Leonards require onsite detention and Gross Pollutant
Traps to control water flow rates and litter.
|
Summary of submission and response
tables.
Comments
received through the consultation have been addressed and amendments have been
made to the exemptions list (Table 2). Other recommendations not
relevant to the exemption list have been passed onto the relevant Council areas
for consideration.
The
submissions raised thirteen (13) comments and have been addressed individually.
Four
(4) comments resulted in amendments to the exemptions list. This included two
(2) amended actions and two (2) additional actions.
Table
2 – Exemptions List
|
RECOMMENDED EXEMPTIONS PURSUANT TO SECTION
57(2), HERITAGE ACT 1977
|
|
Exemptions
|
Reason/ comments
|
|
1. Vegetation management
a. Works and activities associated with management of the
bushland vegetation and its identified ecological communities in accordance
with the National standards for the practice of ecological restoration in
Australia (prepared by Standards Reference Group, Society for Ecological
Restoration Australasia), including: bush regeneration/ rehabilitation;
removal of woody weeds and mesic species; selective management of natural
seed banks;
b. Activities associated with prescribed and/or cultural
burning of bushland vegetation; and
c. Introduction
of new plantings, consistent with existing character, including bushland,
buffer areas and parkland. Introduction
of new locally indigenous plantings, consistent with the existing vegetation
community.
|
To exempt bushland & parkland
environmental management
|
|
2. Fauna habitat management
a. Maintenance of wildlife corridors between interlinked
reserves: Holloway Park, Greendale Park, Manns point, Smoothey Park, Gore
Cove Reserve, Berry Island and Badangi Reserve.
b. Installation of nesting boxes.
c. Pest management of foxes,
rabbits and feral animals including use of baiting, shooting and
trapping methods.
d. Management of domestic animals including dogs off leash
|
To exempt conservation measures of
indigenous fauna through the enhancement of habitats for colonisation and to
encourage fauna movement between isolated sites
|
|
3. Land management
a. Installation of temporary/semi-permanent fencing or barriers to
restrict access to environmentally or culturally sensitive areas.
b. Installation
of signage (directional, informative and/or interpretative).
c. Works and activities associated with bushland track maintenance including new tracks and/or reconstruction or
upgrading
d. Works and
activities associated with slope stabilisation using environmental best
practices such as erosion control matting, use of
coir logs, stakes and retaining walls.
e. Pollution
from construction sites - “Pollution
events onto public land will be cleaned and remediated by Council on the
developer’s behalf, the costs associated will be recovered from the
developer in accordance with SEPP Environment”.
f. Stormwater – works and activities
associated with stormwater,
remediation, repair and infrastructure installation.
|
To exempt bushland & parkland
environmental management including safety of visitors
|
|
4. Aquatic environment management
Activities
associated with the environmental management of the harbour which will not
impact seagrass or other marine ecosystems, or any relics or shipwrecks as
defined under the NSW Heritage Act 1977 (NSW) or the Historic
Shipwrecks Act 1976 (Cth).
|
To exempt aquatic environmental
management
|
|
5. Mooring Apparatus and Berths
Works
associated with the use, operation and maintenance of moorings apparatus and
berths, including equipment and fixture upgrades or relocation and additional
moorings, which will not impact seagrass or other marine ecosystems, or any
relics or shipwrecks as defined under the NSW Heritage Act 1977 (NSW)
or the Historic Shipwrecks Act 1976 (Cth).
|
To exempt everyday use and management of
harbour facilities
|
|
6. Seawalls, Wharves and Jetties
Works
associated with the use, operation and maintenance/enhancement
of seawalls, wharves and jetties and piers or dolphins (pilings),
including emergency works, which will not impact seagrass or other marine
ecosystems, or any relics or shipwrecks as defined under the NSW Heritage
Act 1977 (NSW) or the Historic Shipwrecks Act 1976 (Cth).
|
To exempt everyday management and
emergency works of harbour structures
|
|
7. Navigation Activities
Works and
activities, including emergency works, undertaken by the navigational
authority including installation of new navigational aids, signage and
equipment; replacement, upgrade, maintenance or removal of existing
navigational aids, signage and equipment which will not impact seagrass or
other marine ecosystems, or any relics or shipwrecks as defined under the NSW
Heritage Act 1977 (NSW) or the Historic Shipwrecks Act 1976 (Cth).
|
To exempt everyday use and management of
harbour activities and facilities and allow TfNSW to undertake its
navigational authority role within the waters of the curtilage.
|
There has been a suggestion about developing a
specific Community Land Plan of Management for Bandangi area under the Local
Government Act, it should be noted that Heritage NSW have not given Council any indication or
direction to create separate Plans of Management for the listing. These areas
are currently managed under Council’s existing Bushland Plan of
Management which includes specific sections relating to the areas, refer AT-4.
Staff consider the Bushland Plan of Management is suitable and can be refined
in the future if required.
Conclusion
The exemptions list has been amended.
Comments from the consultation have been incorporated where appropriate. The
additions to the works exemptions list will strengthen Council’s ability
to carry out essential works in the heritage listed area without lodging a
Development Application.
|
RECOMMENDATION
That Council:
1. Receive
and note the report; and
2. Adopt
the works exemptions list as amended and provide it to Heritage NSW for
consideration.
|
Martin Terescenko
Executive Manager - Open Space and Urban Services
Open Space and Urban Services Division
ATTACHMENTS:
|
AT‑1 View
|
BMAC Comments on Badangi State Heritage Listing
|
4 Pages
|
Available Electronically
|
|
AT‑2 View
|
LCBCS Comments on Badangi State Heritage Listing
|
2 Pages
|
Available Electronically
|
|
AT‑3 View
|
GCA Comments on Badangi State Heritage Listing
|
1 Page
|
Available Electronically
|
|
AT‑4 View
|
Badangi Management Areas
|
3 Pages
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
Response to Rise of
Anti-Semitism
Subject: Response to Rise of Anti-Semitism
Record No: SU129 - 31799/23
Division: Human Services
Division
Author(s): Susan
Heyne
Executive Summary
At the Council meeting of 24 November 2022,
it was resolved to contact the Jewish Board of
Deputies and the Sydney Jewish Museum to develop appropriate strategies that
address the rise of antisemitism.
Two meetings have been held since November
2022, one in April 2023 and another in June 2023.
This Report outlines the discussions held
at these meetings and suggestions for addressing concerns.
From these meetings it was agreed that the
best approach to addressing antisemitism was through educating the community
about Jewish culture and about the Holocaust. It was also agreed that
this would be done over time as opportunities to share and promote the Jewish
culture arose. It is recommended Council implement an education program in
conjunction with the Jewish Board of Deputies and the Sydney Jewish Museum to
address antisemitism.
Background
At the meeting held on 24 November 2022
Council resolved to:
1. Contact the Jewish Board of Deputies and the
Sydney Jewish Museum to develop appropriate strategies that address
the concerns of antisemitism and that Lane Cove Council provide the use of its
Library facilities for this purpose; and
2. Report back to Council after the meeting on what has been
discussed and proposed.
This report outlines the outcomes of the discussions with
the Jewish Board of Deputies and the Sydney Jewish Museum.
Discussion
An initial meeting was organised between
Council staff and the Jewish Board of Deputies in February 2023 which was
subsequently postponed to April 2023. In attendance at the April meeting
was Michael Gencher, Head of Community Programs at the Jewish Board of
Deputies, Rabbi Schapiro of Chabad North Shore - St Ives and Council’s
Manager, Community Services, Susan Heyne.
During the April meeting Michael Gencher
advised that there had been a spike antisemitic graffiti and an increase in
verbal abuse towards people from the Jewish community in NSW. Reports of
antisemitism included reports from schools, both high schools and primary
schools.
One of the most effective ways of
addressing antisemitism is through education. Education includes learning
about Jewish culture, tradition, and heritage as well as about the Holocaust.
It includes working with schools and with the broader community.
From this meeting came the suggestion that
every year 6 student go to the Sydney Jewish Museum and learn about Jewish
culture and the Holocaust. School students can attend the Museum for free and
transport could also be provided at no cost.
Something that Council may be able to do is
report antisemitism. It would require staff to understand what antisemitism is,
how to identify it and report it. The Jewish Board of Deputies provides
speakers to address organisations seeking to combat antisemitism would be able
to assist with organising a speaker for Council staff.
Following this initial meeting, a further
meeting between Council staff, the Jewish Board of Deputies and the Sydney
Jewish Museum was held on Friday 2 June 2023.
At this meeting the suggestion of year 6
students attending the Museum was discussed. The Museum’s CEO
explained that the current school programs are designed for high school
students.
However, the Museum is currently piloting a
program to engage with primary schools. The primary school program
focuses on the arrival experience of Jewish people to Australia and introduces
students to Jewish heritage, tradition, and culture. The pilot program is
currently booked out and there is a waiting list to participate. However,
once the program is available to schools, Council may wish to contact all
schools in the LGA and encourage them to participate in the program.
The Museum currently has free entry on
Sundays with free guided tours. Visiting the Museum is one of the best
ways of learning about Jewish culture and about the Holocaust. Council
could consider promoting the Museum.
The Museum also has a team of speakers on a
range of topics including Holocaust history, Jewish faith and culture, human
rights, empathy, and resilience. The Museum has Holocaust survivors who give
talks and may be able to speak at an event in Lane Cove. The Museum also
holds book launches and author talks. There could be an opportunity for
Lane Cove to invite an author to speak at the Library.
It was agreed that the best way to promote
any culture is through working with the local community. Lane Cove currently
celebrates Hannukah every two years. Council works with the local Jewish
community who organise and host the event. It may be worthwhile
approaching the organisers of Hannukah to ask if they would like to host the
event annually and, if so, make provision in Council’s budget to support
the event.
Conclusion
Addressing antisemitism in Lane Cove should
be seen as a long-term project. The Jewish Board of Deputies identified
education as a key means of developing empathy and creating a harmonious
society. Both the Jewish Board of Deputies and the Sydney Jewish Museum offer a
range of services and programs to support organisations to address antisemitism
and educate the local community. These resources are available to Council to
address the rise of antisemitism and the program can be accommodated within
Council’s existing resources.
|
RECOMMENDATION
That Council:
1. Maintain
contact with the Jewish Board of Deputies and the Sydney Jewish Museum to
identify opportunities to promote Jewish culture, tradition, and heritage;
2. Investigate
the possibility of inviting a speaker from the Jewish Board of Deputies to
speak to staff about antisemitism and reporting;
3. Contact
local primary schools to advise them of the Museum’s primary school
education project when it becomes available;
4. Contact
the local organisers of Hannukah and ask if they would like to celebrate the
event annually and, if so, make funds available to support the event;
5. Investigate
opportunities for speakers from the Museum to talk to the local community;
and
6. Promote
the Museum to the local community, particularly by highlighting the free
entry on Sunday.
|
Jane Gornall
Executive Manager - Human Services
Human Services Division
ATTACHMENTS:
There are no supporting documents for this report.
Ordinary Council Meeting 22 June 2023
Consultation Results on
the Draft 2023/24 Budget, Draft Fees and Charges, Draft Delivery Program and
Operational Plan, Draft Resourcing Strategy and Associated Resource Plans
Subject: Consultation Results on the Draft 2023/24 Budget, Draft Fees and
Charges, Draft Delivery Program and Operational Plan, Draft Resourcing Strategy
and Associated Resource Plans
Record No: SU9090 - 27827/23
Division: Corporate Services
Division
Author(s): Sarah
Seaman
Executive Summary
This report provides
consideration of submissions received as a result of the public exhibition of
Council’s Draft 2023/24 Budget, Draft Fees and Charges, Draft Delivery
Program and Operational Plan, Draft Resourcing Strategy and associated Resource
Plans. Council approved the exhibition of the draft documents at its meeting of
20 April 2023 and the public exhibition period closed on 7 June 2023.
A total of twenty three
(23) submissions were received during the public exhibition period. A summary
of matters raised in the submissions are addressed in the report. Some
refinements have been made to the suite of Draft Plans to reflect matters
raised in submissions and, in other cases, information that has come to light
during the public exhibition period that necessitates minor changes to the
Draft Plans.
Background
At its meeting dated 20 April 2023, Council
resolved that:
1. Council adopt, for the purpose of public
exhibition, the Draft 2023/24 Budget, Draft 2023/24 Delivery Program and Operational Plan (includes Draft 2023/24 Fees and Charges), and the Draft Resourcing Strategy and associated Resource Plans;
2. Council undertake community consultation
from late April 2023 until early June 2023 as per the consultation outlined in
the report; and
3. Following public exhibition, the Draft
2023/24 Budget, Draft 2023/24 Delivery Program
and Operational Plan (includes Draft
2023/24 Fees and Charges), and the Draft
Resourcing Strategy and associated Resource Plans, together with a
report on any submissions received, be considered at the Council meeting to be
held in June 2023
Discussion
Community consultation on the
Draft Plans was undertaken from 26 April 2023 to 7 June 2023 and
included an online exhibition advertising the Draft Plans, together with the
option to complete an on-line survey or submit a free form submission. The
Draft Plans were promoted via social media and enewsletter.
Submissions
A total of twenty three (23) submissions
were received from members of the community on the Draft Plans. Ten (10) were
received as part of the online survey questionnaire and thirteen (13) were via
free-form submissions addressed to Council.
Council has received a copy of all
submissions which has been placed on the Councillor HUB.
A summary of the matters raised in the
submissions, together with draft responses are provided in
AT-1 to this
report.
A summary of the matters raised includes:
· Additional funding for bushland related activities
· Enquiries into
traffic management related projects
· Commitment to FOGO
· More sustainable
transport options
· New Bus Route to
Crows Nest Metro
· A need for more
compliance staff
· Subsidised fees
for local residents (proposed Sport and Recreation Facility)
· Council Civic
Building and Carpark (alternate uses for the site)
· Long term
financial plan risks
· Council’s
emergency preparedness
· Increased
vandalism and graffiti
· Traffic related
issues in The Canopy and along Longueville Road
· Sportsfield
lighting during for regular park users
· Some
information/documents on the website are dated
· Concession rates
for small business (fees and charges)
· Major Projects
costs and funding sources
Draft Budget 2023/24
During the public exhibition period, a
number of matters have come to light that require consideration as part of
finalising the 2023/24 Budget;
1. Council received notice that the Emergency Service
Levy (ESL) was to increase by $227k (compared to 2022/23) and that no
offsetting subsidy would be offered to Council. This has resulted in a $227k
decrease in Council’s operating result for 2023/24;
2. Council received notice the NSW Local Government
(State) Award (salaries and wages payable for all Award based staff) would
increase by 4.5%. Council had budgeted for an increase of 4.0%. This has
resulted in a $103k decrease in Council’s operating result for 2023/24.
3. The legal expenses budget has been reviewed in light of
current legal matters and the costs associated with same. The 2023/24 Budget
will need to be increased by $150k to accommodate the likely legal costs
associated with defending Council’s position on various issues including
development related matters.
Incorporating the budget adjustments above,
Council’s revised operating result before capital grants and
contributions was then forecast to be a deficit of $402k for 2023/24
(down from an operating surplus of $78k).
It is recommended that the following budget
adjustments be made to bring Council’s operating result back into a
surplus position:
1. The inclusion of a salaries and wages vacancy
discount factor of 2.0% which recognises that salary savings will inevitably
accrue whilst ever there are staff vacancies and during periods of staff
turnover (the period between staff departure and staff replacement). The
inclusion of a salaries and wages vacancy discount factor provides a realistic
budget frame and would yield a salaries saving estimate of approximately $435k
in 2023/24.
2. Estimated income from Section 10.7 (Planning)
Certificates has been revised from $100k to $140k based on actual income
received during 2021/22 and year to date income received during 2022/23. This
income increase will yield an additional $40k in
2023/24.
By incorporating these two proposed
adjustments, Council’s operating result for 2023/24 would be a surplus
of $73k.
The Revised Draft 2023/24 Budget is
attached at AT-2.
Draft 2023/24 Schedule of Fees &
Charges
The NSW State Government recently issued
minor increases in a number of statutory fees and charges which are likely to
have a negligible impact on Council’s overall income budget.
A full Schedule of the proposed 2023/24
Fees and Charges incorporating the minor changes above is located at the rear
of the Draft Delivery Program and Operational Plan, attached as AT-3.
Resourcing Strategy and Associated
Resource Plans
The Long Term Financial Plan has been
amended to incorporate the proposed budget adjustments highlighted earlier in
this report. The Asset Management Plan has been amended to include a
‘legend’ to accompany the condition rating of council assets.
The Draft Resourcing Strategy is attached
as AT-4.
The Draft Long Term Financial Plan is
attached as AT-5.
The Draft Asset Management Plan is attached
as AT-6.
The Draft Workforce Management Plan is
attached as AT-7.
Conclusion
The Draft Plans have been the
subject of community consultation between 26 April and 7 June 2023. A total of
twenty three (23) submissions have been received in relation to the 2023/24
Draft Budget, Draft Fees and Charges, Draft Delivery Program and Operational
Plan, Draft Resourcing Strategy and Associated Resource Plans. It is
recommended that Council adopt the Draft Plans.
|
RECOMMENDATION
That:
1. Council receive and note the submissions
received from the community, together with Council’s draft responses to
the matters raised in the submissions as shown attached in AT-1;
2. Council, where identifiable, write to each
of the members of the community and organisations who provided input into the
Draft Plans, thanking them for their input and providing responses to the
issues raised in their submissions;
3. Council endorse the proposed budget
adjustments outlined in this report and adopt the Draft 2023/24 Budget, Draft
2023/24 Delivery Program and Operational Plan
(includes Draft 2023/24 Fees and Charges), and the Draft Resourcing Strategy and associated Resource Plans contained within AT-2, AT-3, AT-4, AT-5, AT-6 and AT-7;
4. Council fix the Ordinary Rates and Charges
for 2023/24 as:-
a. Ordinary Rates
i. An Ordinary
Residential Rate of 0.00075643 cents in the dollar, on the Land Value of all Rateable
Land categorised as Residential in accordance with S.516 of the Local
Government Act, (with the exception of heritage properties which are rated on
their heritage value), with a Minimum Rate of $984.70,
to yield $23,289,546;
ii. An Ordinary
Business Rate of 0.00491121 cents in the dollar, on the Land Value of all Rateable
Land categorised as Business in accordance with S.516 of the Local Government
Act, with a Minimum Rate of $1,005.85 to yield
$6,225,265; and
iii. Council being of the opinion that works related to the
construction and maintenance of car parking facilities will be of benefit to the Lane Cove Village Commercial
Area, (as defined by the meet’s and bounds description advertised in
the North Shore Times on 13 June, 1979),
that a Parking Special Rate, of 0.00178247 cents in the dollar be
made for 2023/24 on the Land Value of all rateable land within
that part, in accordance with S.538 of the Local Government Act 1993, with a
Minimum Rate of $2.00, to yield $186,667.
b. Domestic Waste Management Charges
i. In accordance with S.496 of
the Local Government Act 1993, that an annual charge of $498.00 per annum be
made for the year 2023/24, for domestic waste management services rendered to
all properties categorised residential or non-rateable residential, for each
once weekly 80 litre MGB (or equivalent) service;
ii. In accordance with S.496 of
the Local Government Act 1993, that an annual charge of $133.00 per annum be
made for the year 2023/24, for Domestic Waste Management Services for all
properties categorised residential vacant land;
iii. In accordance with S.502 of the Local
Government Act 1993, that a pay-for-use charge of $7.28 per service be made
for the year 2023/24, for each additional weekly 80 litre domestic waste
management service rendered to owner occupied single occupancy
residential dwellings (excluding green waste and recycling service);
iv. In accordance with S.502 of the Local
Government Act 1993, that a pay-for-use charge of $9.58 per service be made
for the year 2023/24, for each extra weekly 80 litre (or equivalent) domestic
waste management service rendered to residential properties other than single
occupancy residential properties;
v. In accordance with S.502 of the
Local Government Act 1993, that a pay-for-use charge of $9.58 per service be
made for the year 2023/24, for each once weekly 80 litre (or equivalent)
domestic waste management service rendered to non-rateable properties;
vi. In accordance with S.502 of the Local
Government Act 1993, that a pay-for-use charge of $9.58 per service be made
for the year 2023/24, for each once weekly 80 litre (or equivalent) domestic
waste management service rendered to residential units above business
category premises;
vii. In accordance with S.502 of the Local
Government Act 1993 that a pay-for-use-charge of $5.57 per fortnightly
service be made for the year 2023/24 for each extra recycling service to
single residential dwellings;
viii. In accordance with
S.502 of the Local Government Act 1993 that an annual charge of $140.20 per
annum be made for the year 2023/24 for each fortnightly green waste
collection service to single residential dwellings;
ix. In accordance with S.502 of the Local
Government Act 1993, that a pay-for-use charge of $21.84 per service be made
for the year 2023/24, for each additional weekly 240 litre domestic waste
management service rendered to unit blocks only (excluding green waste and
recycling service); and
x. In accordance with S.502 of the
Local Government Act 1993, that a pay-for-use charge of $60.24 per service be
made for the year 2023/24, for each additional weekly 660 litre domestic
waste management service rendered to unit blocks only (excluding green waste
and recycling service).
c. Stormwater Management Service
Charge:
In
accordance with clauses 125A and 125AA of the Local Government (General)
Regulation 2005 and Section 496A of the Local Government Act 1993, annual
charges for the year 2023/24 for Stormwater Management Services be made and
levied as follows:
- All parcels of vacant
land
- Nil $ charge
- All Residential Strata Units -
$12.50 per unit
- All Residential Non Strata Properties
- $25.00 per property
- All Business Strata Units and Properties -
$25.00 per unit or property
d. Interest on Overdue Rates and
Charges
In
accordance with the provisions of S.566(3) of the Local Government Act 1993,
Council hereby resolves that the interest rate to apply for the period 1 July
2023 to 30 June 2024 to all outstanding rates and charges be calculated at
the maximum interest rate of 9.0% as specified by the Minister for Local
Government.
|
Steven Kludass
Executive Manager - Corporate Services
Corporate Services Division
ATTACHMENTS:
|
AT‑1 View
|
Community Consultation Evaluation Report - 202324 Draft
Plans
|
15 Pages
|
Available Electronically
|
|
AT‑2 View
|
Draft Budget 2023/24
|
14 Pages
|
Available Electronically
|
|
AT‑3 View
|
Draft Delivery Program and Operational Plan 2023/24
|
208 Pages
|
Available Electronically
|
|
AT‑4 View
|
Draft Resourcing Strategy 2023/24
|
14 Pages
|
Available Electronically
|
|
AT‑5 View
|
Draft Long Term Financial Plan 2023/24
|
24 Pages
|
Available Electronically
|
|
AT‑6 View
|
Draft Asset Management Plan 2023/24
|
21 Pages
|
Available Electronically
|
|
AT‑7 View
|
Draft Workforce Management Plan 2023/24
|
27 Pages
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
Council Committees and
Working Parties
Subject: Council Committees and Working Parties
Record No: SU129 - 18713/23
Division: Human Services
Division
Author(s): Briony
Moore; Susan Heyne; Jane Gornall
Executive Summary
This Report brings to Council
recommendations regarding changes to the following Committee Charters:
· Age-Friendly Lane Cove Advisory Committee
· Access and Inclusion Committee
· Public Art Advisory Committee
And the establishment of two new Working
Groups
· Youth Advisory Group
· Theatre Space Planning Reference Group
The recommendations reflect the changes in
both the way that the Committees work and also allow for reformatting of the
Charters into the template that Council currently uses for its Committees.
The Report also recommends the
establishment of two new Committees – the Youth Advisory Group which will
enable Council to more effectively engage with a range of young people in our
community and also provide leadership opportunities for our youth.
The Report also calls for the establishment
of a Theatre Space Planning Reference Group as resolved by Council in February
2023.
Background
Across time changes are required to
Committee Charters to ensure that the Committees continue to work in the most
effective way. This Report covers a number of Committees and recommends a range
of changes. Most of the changes are minor and do not change the role for which
the Committees were established.
The Charters have also been updated to
reflect the current Charter template that Council utilises.
The Report also recommends the
establishment of two new Working Groups – the Youth Advisory Group and
the Theatre Space Planning Reference Group.
Discussion
The Report recommends the establishment of
the following Working Groups- The Youth Advisory Group and the Theatre Space
Planning Reference Group
1. The Youth Advisory
Group
Council has in its Community Strategic Plan (2022-2035) and
Delivery Program and Operational Plan (2022-23) under Community Priority
– community connections to establish a Youth Advisory Group. A
draft Charter is attached to this Report at AT-1.
Lane Cove Council had a Youth Advisory
Committee in the early 2000s. One of the key tasks of that Committee was to
assist with Youth Week planning. The Committee assisted Council to plan and
facilitate Shoreshocked, an annual music festival that was run during Youth
Week by councils from across the Northern Sydney Region. The Committee
provided an opportunity for youth to participate in learning a range of
leadership skills and also input into Council plans and activities.
Developing a Youth Advisory Group will also
assist Council to meet several of its obligations, including:
· Legal obligations under The Children’s Guardian Amendment
(Child Safe Scheme) Act 2021. Under The Children’s Guardian
Amendment (Child Safe Scheme) Act 2021, councils and other child-facing
organisations are required to implement the 10 Child Safe Standards
Standard 2 states that children and young people should be provided with the
opportunity to “participate in decisions affecting them”. The
proposed Youth Advisory Group provides a platform for this to occur.
· Contractual obligations for Youth Week funding
When used to their full potential, Youth
Advisory Groups provide a meaningful way to engage with young people on topics
that concern them. They are a valuable feedback mechanism for governments
seeking youth-friendly solutions to everyday problems.
2. Theatre Space Planning
Reference Group
Council resolved at the February 23,
2023 Council meeting, to:
1. Include the
conversion of the Council Chambers into a Performance space targeting
theatrical style productions into the 2023/24 Operational and Delivery Plan;
2. Include in the
2023/24 budget an amount to undertake the conversion including the cost of
setting up a temporary Council Chambers;
3. Consider if
Council meetings should move permanently from the current Council Chambers
location once the detailed planning and design phase is completed;
4. In June 2023
seek submissions from interested community members to be part of a reference
group to assist in the planning for the project;
This
Report presents a Charter AT-2 for the Reference Group and
recommends advertising for members of the Group.
The Report also recommends changes to the
following Committees – Access and Inclusion Advisory Committee; the
Age-Friendly Lane Cove Committee and the Public Art Advisory Committee.
3. Access and Inclusion
Advisory Committee
Council formed the Lane Cove Access
Committee in 2004. In 2017 the Committee became the Lane Cove Access and
Inclusion Committee. The aim of the Committee has been listed as to assist Council increase and promote general awareness of
access and inclusion for all people in the community.
A copy of the draft Charter is attached AT-3.
A copy of the current Charter is also attached AT-4
The table below shows the changes proposed
with some of the changes being additions brought about by use of the new
template.
|
Item
|
Notes
|
|
Preamble
|
· Updated with wording from the Disability Inclusion Action Plan
(DIAP).
· References the DIAP
· Includes new information from Charter template regarding role and
responsibilities
|
|
1. Name of the committee
|
No change
|
|
2. Status and term of the committee
|
Adopted template wording
|
|
3. Objective
|
Existing Wording
To assist Council to increase and promote
general awareness of access and inclusion for all people in the community.
|
New wording
The Access
and Inclusion Advisory Committee will act as an advisory body to Lane Cove
Council on Access and Inclusion issues. Advice will be provided to the
General Manager.
|
|
4. Functions
New wording reflecting original
functions. New wording clarifies committee’s role as part of
Council.
Includes charter template points.
|
Existing Wording
The Access and Inclusion Committee is a
formal General Manager’s Committee of Council.
The Committee has the following
functions:
a)To oversee the implementation of the
Disability Inclusion Action Plan.
b)To identify ways and opportunities to
educate our community and raise
awareness on access and inclusion issues
c)To encourage and promote a “whole
of Council” approach to access and inclusion planning
|
New wording
The Committee acts as the formal
interface between Council and the community and has the following functions:
-
a) To provide advice to the General
Manager on the strategic development, implementation, and review of the
Disability Inclusion Action Plan (DIAP)
b) To assist Council to respond to access
and inclusion issues that may impact on the Lane Cove Local Government Area.
c) To advise on, and assist with, the
delivery of opportunities that may educate our community and raise awareness
on Access and Inclusion issues.
d) To support the long-term vision and
aspirations of Council's Community Strategic Plan and Council's key relevant
strategies, policies and plans, in particular the Disability Inclusion Action
Plan.
The Committee does not make decisions on
behalf of Council. The Committee assists with advice and formulating
recommendations to Council's General Manager.
The Committee does not have the power to
bind the Council nor to incur expenditure.
|
|
5. Membership of the committee
|
Existing wording
Subject to the membership being confirmed
by the Council, the members are appointed in the following manner:
Community Members [voting]
Up to eight [8] representatives of local
residents with an interest in providing an
accessible and inclusive environment
drawn from expressions of interest to
Council
Attendance:-
Committee members who do not attend
meetings regularly may be removed from a committee. Council resolved on 16
September 2013 to "Remove community
representatives of an Advisory Committee
where they have missed three (3)
consecutive meetings or missed 50% of the
total number of meetings in a
calendar year, without giving acceptable
reasons.
Council Members [non-voting]
One Councillor who will be the Chair
Up to three [3] Council staff as
determined by the General Manager.
Service Providers [voting]
Up to five [5] organisations involved in
support and service delivery to the community will be invited to nominate.
The committee will have the power to
co-opt temporary members. Co-option will be used to provide additional
expertise which will assist the committee in addressing issues.
|
New wording
Subject to
the membership being confirmed by the Committee in October each year, its
members are appointed in the following manner:
The Number
of Members
The total
number of members on the Committee will be up to 11 members (including
Councillors but not including Council staff).
To the extent
practicable, the Committee Membership will consist of the following:
Community
Members
From the open
advertisement, Council appoints up to seven (7) Community Members.
Community members must be either:
a. a person with lived experience
themselves or represent a person with a disability;
or
b. Have demonstrated knowledge or
experience in improving access for people with disability.
Service providers
a) One representative from Sydney
Community Services Ltd.
b) Up to two (2) representatives from
non-profit organisations providing services that improve access and inclusion
to residents of the Lane Cove area.
Council Members
a) One (1) Councillor, and one (1)
alternate Councillor, appointed by a formal resolution of Council in
[September] each year; and
b) Up to two (2) members of staff
appointed by the General Manager.
All members have voting rights except
Council staff
|
|
6. Executive positions
|
Using the wording from the
template. No significant change from original except that the deputy
chair is the alternate Councillor
|
|
7. Meeting procedure
|
No significant change (very close to
original). Taken from template
|
|
8. Meeting schedule
|
Same as original. Added 2 special
meetings, site visits in place of meeting, notice of meeting, minutes and
location
|
|
9. Reporting relationship
|
Taken from the charter template.
Different from current charter
|
|
10. Dissolution of the committee
|
Does not exist in current charter. Taken
from charter template
|
|
11. Review of committee effectiveness
|
Does not exist in current charter. Taken
from charter template
|
|
12. Charter review
|
Does not exist in current charter. Taken
from charter template
|
4. Age-friendly Lane Cove Advisory Committee
The Age-friendly Committee was established
in 2014 with the first meeting being held in October 2014. The aim of the
Committee is to provide advice
and assistance to Council on the implementation of the Age Friendly Action
Plan.
A copy of the draft Charter is attached AT-5.
A copy of the current Charter is also attached AT-6
The table below shows the changes proposed.
|
Item
|
New
|
|
Preamble
|
New preamble – does not exist in
current charter
|
|
1. Name of the committee
|
No change
|
|
2. Status and term of the committee
|
No change and as per template
|
|
3. Objective
|
Existing Wording
To advise and assist Council on the
implementation of the Age-friendly action plan including assisting in the
prioritisation and implementation of strategies and initiatives.
|
New wording
The Age-Friendly Advisory Committee will
act as an advisory body to Lane Cove
Council on the current and future needs
of Lane Cove’s ageing population. Advice will be provided to the
General Manager.
|
|
4. Functions
|
Existing Wording
The Committee acts as the formal
interface between Council and the community and has the following functions:
a) To provide advice to the General
Manager on the implementation of Council’s Age-friendly Action Plan
including identifying priorities for consideration by Council for inclusion
in the Management Plan;
b) To evaluate and, where possible,
improve the efficiency and or effectiveness of existing programs in an
ongoing capacity;
c) To identify ways and opportunities to
educate our community and raise awareness of age-friendly issues;
d) To encourage and promote a
“whole of Council” approach to ‘age-friendly’
planning with a view to ensuring appropriate facilities.
|
New wording
The Committee acts as the formal
interface between Council and the community and has the following functions:-
a) To provide advice to the General
Manager on the strategic development,
implementation and review of the Strategy
for an Age-Friendly Lane Cove.
b) To assist Council to respond to issues
and challenges of an ageing population in the Lane Cove Local Government
Area.
c) To support the long-term vision and
aspirations of Council's Community
Strategic Plan and Council's key relevant
strategies, policies and plans,
in particular the Strategy for an Age-Friendly
Lane Cove.
d) To identify ways and opportunities to
educate our community and raise
awareness of age-friendly issues.
e) To encourage and promote a
‘whole of Council’ approach to age-friendly
planning with a view to ensuring
appropriate facilities and services.
The Committee does not make decisions on
behalf of Council. The Committee assists
with advice and formulating
recommendations to Council's General Manager.
The Committee does not have the power to
bind the Council nor to incur expenditure.
|
|
5. Membership of the committee
|
Existing Wording
Subject to the membership being confirmed
by the Committee in October each year its members are appointed in the
following manner:
Community Members
a) Twelve members of Lane Cove appointed
by Council from public nominations,
b) Four alternate community member
appointed by Council from public nominations to attend meetings in the event
that one of the community representatives cannot attend a meeting.
c) Attendance:-
Committee members who do not attend
meetings regularly may be removed from a committee. Council resolved on 16
September 2013 to "Remove community representatives of an Advisory
Committee where they have missed three (3) consecutive meetings or missed 50%
of the total number of meetings between September and August each year,
without giving acceptable reasons.
Council Members
a) Three Councillors, appointed by a
formal resolution of Council in September each year, and
b) Staff as appointed by the General
Manager.
|
New wording
Subject to the membership being confirmed
by the Committee in October each year, its members are appointed in the
following manner:
The Number of Members
The total number of members on the Committee
will be up to 11 members (including
Councillors but not including Council
staff).
To the extent practicable, the Committee
Membership will consist of the following:
Community Members
From the open advertisement, Council
appoints up to seven (7) Community Members.
Community members must be either:
a) a person with lived experience
themselves or the carer of a person who is over 55;
or
b) Have a demonstrated knowledge or
experience in addressing the challenges of an ageing population.
Service providers
a) One representative from Sydney
Community Services Ltd.
b) Up to two (2) representatives from
non-profit organisations providing services that improve access and inclusion
to residents of the Lane Cove area.
Council Members
a) One (1) Councillor, and one (1)
alternate Councillor, appointed by a formal
resolution of Council in [September] each
year; and
b) Up to two (2) members of staff
appointed by the General Manager.
All members have voting rights except
Council staff
|
|
6. Executive positions
|
Chair to be a Councillor – formerly
to be elected from community members at first meeting.
Deputy chair to be alternate councillor
– formerly elected from members
|
|
7. Meeting procedure
|
No significant change (very close to
original). Taken from template
|
|
8. Meeting schedule
|
Quarterly meetings. Added 2 special
meetings, site visits in place of meeting, notice of meeting, minutes and
location
Formerly bi-monthly meetings and monthly
meetings when originally set up for the fist 6 months
|
|
9. Reporting relationship
|
Expanded out to include information from
the charter template.
|
|
10. Dissolution of the committee
|
No change and as per the charter template
|
|
11. Review of committee effectiveness
|
Does not exist in current charter.
Taken from charter template
|
|
12. Charter review
|
Does not exist in current charter.
Taken from charter template
|
5. Lane Cove Public Art Advisory Committee
Charter
Council has had a Public Art Committee
since 2011. The aim of the Committee is to provide advice, critique, and
comment on the ongoing development, guidance, and implementation of the Lane
Cove Council Public Art Policy in relation to each Council or developer-based
project including public art commissions.
The Charter originally had a ‘ten
(10) member committee’ which included one (1) Councillor.
In September 2015, Council resolved to
appoint four (4) Councillors to the Committee and the Charter was amended to
reflect this change. The previous Councill or representative was 1 (One)
Councillor. This Report recommended that the Charter be amended to be One
(1) Councillor and one (1) alternate.
A change is also recommended to the quorum.
A copy of the revised Charter is attached AT-7. A copy of the current
Charter is also attached AT-8
The table below shows the suggested
changes:
|
Existing
|
New
|
|
Membership of the Committee – four
Councillors
|
Membership of the Committee One
Councillor and one alternate
|
|
Quorum – Five members
|
Quorum – 50% of the total members
plus one (1)
|
The Public Art Advisory Committee has some
vacant position. Council has received a nomination from Miguel Olmo to become a
member of the Committee. The Council Selection Committee reviewed his
application at its meeting of 13 June, 2023 and resolved to appoint him to the
Committee. It is suggested that an expression of interest be advertised
to fill other vacant positions.
Conclusion
A review of the following Charters have been conducted and a
number of recommendations as to changes have been made:
· The Age-Friendly
Lane Cove Charter;
· The Lane Cove
Access and Inclusion Charter, in addition these Charters have also been put
into the standard Council template; and
· Changes are also
recommended to the Lane Cove Public Art Advisory Committee.
Two new Working Groups are recommended as part of this
Report:
· The Youth Advisory Group – which fulfils which an
action in the Delivery Program and Operational Program 2022 -2023; and
· The Theatre Space Planning Reference Group in response to
the Council resolution of February 2023.
The Report also recommends that Council advertise for
members of the Youth Advisory Group and the Theatre Space Planning Reference
Group and for additional members of the Age-Friendly Lane Cove
Committee and Lane Cove Public Art Committee.
If Council adopts the Theatre Space
Planning Reference Group, it will need to determine the Councillor representatives
on the Reference Group.
|
RECOMMENDATION
That Council:
1. Receive
and note the Report;
2. Adopt
the draft Youth Advisory Group Charter ;
3. Call
for expressions of interest for community representatives on the Youth Advisory
Group;
4. Adopt
the draft Theatre Space Planning Reference Group Charter;
5. Determine
the two Councillor representatives on the
Theatre Space Planning Reference Group;
6. Authorise
the Councillor representatives on the
Theatre Space Planning Reference Group to arrange Councillor alternates if
required;
7. Call
for expressions of interest for community representatives on the Theatre
Space Planning Reference Group;
8. Amend
the Age-Friendly Advisory Committee Charter;
9. Call
for expressions of interest for additional members of the Age-Friendly Lane
Cove Committee;
10. Amend
the Access and Inclusion Advisory Committee Charter;
11. Amend
the Lane Cove Public Art Advisory Committee Charter Section 5 –
Membership of the Committee to read – (1) One Councillor and (1) one
alternate as appointed by Council;
12. Endorse
Miguel Olmo as a member of the Public Art Advisory Committee and advise him
as to the decision; and
13. Call
for expressions of interest for additional members of the Lane Cove Public Art Committee.
|
Jane Gornall
Executive Manager - Human Services
Human Services Division
ATTACHMENTS:
|
AT‑1 View
|
Draft Youth Advisory Committee Charter 2023
|
6 Pages
|
Available Electronically
|
|
AT‑2 View
|
Draft Theatre Space Planning Reference Group Charter 2023
|
6 Pages
|
Available Electronically
|
|
AT‑3 View
|
Draft Access and Inclusion Committee Charter 2023
|
7 Pages
|
Available Electronically
|
|
AT‑4 View
|
Adopted Charter of the Access and Inclusion Committee
|
3 Pages
|
Available Electronically
|
|
AT‑5 View
|
Draft Age-friendly Advisory Committee Charter 2023
|
6 Pages
|
Available Electronically
|
|
AT‑6 View
|
Adopted Charter of the Age-Freindly Lane Cove Committee
|
3 Pages
|
Available Electronically
|
|
AT‑7 View
|
Draft Public Art Advsiory Committee Charter 2023
|
4 Pages
|
Available Electronically
|
|
AT‑8 View
|
Adopted Charter of the Lane Cove Public Art Advisory
Committee
|
4 Pages
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
2023 Local Government
NSW Conference Motions, Voting Delegates and Attendance
Subject: 2023 Local Government NSW Conference Motions, Voting Delegates and
Attendance
Record No: SU9271 - 22371/23
Division: Corporate Services
Division
Author(s): Emma
McLennan
Executive Summary
Council has received
correspondence from Local Government NSW concerning their 2023 Annual
Conference. In preparation for their Conference, Local Government NSW have
asked all councils to consider the key issues affecting their
communities. These issues will be discussed and debated during the
business sessions of the Conference. This report recommends that Council
consider the primary issues affecting the Lane Cove community, submit motions
for debate and endorse the delegates including the three (3) voting delegates
for the motions at the Conference.
Background
The Local Government NSW (LGNSW) Annual Conference is the pre-eminent policy
making event for the local government sector. At the Conference, delegates vote
on motions which help determine the policies and priorities for LGNSW and the
sector. It is a key event for local government where councillors come together
to share ideas and debate issues that shape the way the sector functions and is
governed.
The Annual Conference of Local
Government NSW (LGNSW) will be held from Sunday 12 November to Tuesday 14 November 2023 at the
Rosehill Gardens Racecourse. A
Program for the Conference will be released closer to the date of the event.
Under LGNSW rules and
the formula for calculating voting entitlements, Council will be entitled to
nominate three (3) voting delegates for voting on motions considered at the
Conference and positions in the Board elections.
Council is invited to
submit motions for possible debate at the conference to advance the sector wide
policy agenda. Further details of the requirements and criteria for submission
of motions to be considered at the Conference are outlined below.
Discussion
Criteria for Motions
To ensure debate
centers on advancing the sector wide
policy agenda, proposed motions should seek to be strategic (as opposed to
operational), affect members state-wide and introduce new or emerging policy
issues and actions. As much as possible, proposed motions should call on a specific body (e.g.
LGNSW, state government, federal government, a specific Department or Minister)
and have a specific outcome that the motion is aiming to achieve. The
motion should state whether it is seeking to change any LGNSW Fundamental
Principles and the wording should be unambiguous.
Members are encouraged
to review available Action Reports of the previous conference (attached
at AT-1) and the LGNSW Policy Platform document
(attached at AT-2) before
submitting motions for the 2023 Conference to ensure newly proposed motion
wording reflects recent developments and does not duplicate existing positions.
Motions will only be included in
the Business Paper for the Conference where they comply with the following
seven (7) board endorsed criteria:
1. Are consistent with the objects of the
Association;
2. Relate to Local Government in NSW and/or
across Australia;
3. Concern or are likely to concern Local
Government as a sector, not focused on a local issue only;
4. Seek to advance the Local Government policy
agenda of the Association and/or improve governance of the Association;
5. Have a lawful purpose (a motion does not
have a lawful purpose if its implementation would require or encourage
non-compliance with prevailing laws);
6. Are clearly worded and unambiguous in
nature; and
7. Do not express preference for one or several
members over one or several other members.
Motions are to be submitted online by Friday, 15 September
2023 to allow printing and distribution of the Business Paper before the
Conference.
Suggested Motions
The following three (3)
suggested motions address key issues affecting the Lane Cove community. It
is recommended that these motions be submitted for inclusion in Local
Government NSW Conference Agenda for discussion and debate.
Motion 1
Motion Title
Idling of Motor Vehicles Causing
Excessive Air Pollution
Motion
That LGNSW
advocate to the NSW State Government and NSW Department of Planning and
Environment, to extend the current offence of noise
from an idling vehicle (Protection of the Environment
Operations (Noise Control) Regulation 2008) to make it a traffic offence for excessive idling of
a motor vehicle that causes air pollution in public areas.
Background
Note
Often there are vehicles parked with engines running for
extended periods as drivers often leave vehicles parked with engines running
while family members are shopping, or similar. Studies have shown that idling for more than 10 seconds actually uses more fuel and emits
more CO2 than turning off and restarting an engine. The air pollution generated from this practice represents
a health and safety issue, together with unnecessary additional Greenhouse Gas
emissions.
Motion 2
Motion Title
Using Technology
to Improve Probity for Private Certifiers in NSW
Motion
That Local
Government NSW:
1. Calls on the State Government to create one central system that
randomly selects Private Certifiers for the customers to obtain quotes from, to
offer communities an unbiased, efficient, flexible and transparent service; and
2. Requests that the system be made available through the Department of
Fair Trading website and allows customers to obtain a list of certifiers
generated at random for the customer to obtain quotes from.
Background
Note
Private
certifiers are an essential service, but probity and trust need to be addressed
and the use of technology to improve probity in the building certification
process will enable transparency.
The
current challenges we face include:
· Imbalance of engagement - Private certifiers are needed to
support the NSW Government’s plan to deliver more housing and jobs, but
there’s an imbalance in how frequently they are engaged when compared to
Council certifiers. Private certifiers are engaged 96%
more frequently than Council certifiers (Source: Hornsby Shire Council, Hunter’s Hill
Council, Willoughby City Council, North Sydney Council, Ku-Ring-gai Council,
City of Ryde, Mosman Council, 2022)
· Perception of red tape - This imbalance is due to the
perception that they offer more flexibility, convenience and speed compared to
the perception of Council barriers and red tape
· Conflicts of interest - There are public perceptions that
conflicts of interest exist: private certifiers may be commercially influenced
by connections with builders and developers
There is an appetite for action in this
area as shown in the NSW Fair Trading ‘Improving Certifier Independence:
Options Paper, Oct 2018. This paper was supported by various NSW Government
bodies through the production of documents such as:
· Local
Government NSW: ‘Draft LGNSW Submission on Improving Certifier
Independence Nov 2018’
· Acting
NSW Ombudsman: ‘An Inherint Conflict of Inretest: Councils as Developer
and Regulator’ A special report to Parliament
under section 31 of the Ombudsman Act 1974. Dec 2020.
· NSW
Government: ‘Lambert Review 2025, Highlights
the conflict between accountability of certifiers acting in the public interest
and their drivers for commercial success.
· Nick
Kaldas APM: ‘Kaldas Review 2018’ Reiterates
the need for clarification of roles and responsibilities.
Public confidence is waning, and the
following points are the risks of not acting:
· Erosion
of community trust in all levels of government and construction sector
· Additional
Council resources needed if certifications are not robust
· Additional
challenges for Government to meet new homes and jobs targets
· Favoured
private certifiers will continue to dominate the market, leaving others to miss
out on business growth
· Negative
press from small businesses, industry, Councils or communities
· Perceived
bias in service, some question whether decisions made are robust and
independent
Proposed Centralised System
The centralised system would be developed
in collaboration with all levels of Government and industry to:
1. Achieve Government aims in the way private certifiers are selected
2. Disrupt the nexus between developers and favoured certifiers
3. Offer communities an efficient flexible and transparent service
The process of the proposed centralised
system would leverage existing system and data, and follow the following
workflow:
1. Visit the Department of Fair Trading website
2. Obtain a list of certifiers, generated at random
3. Request quotes from the allocated list
4. Engage a certifier from the list
5. Lodge application on the NSW Planning Portal
The indicators of success for the system
will be reduced complaints about certification process, increased use of small
business certifiers and increased variety of certifiers used by large
developers.
The overall aim of this Motion is to gain
visibility from end-to-end to achieve trusted outcomes. A transparent framework
that is co-designed by all levels of Government and Industry which addresses
probity, improves customer services, creates fair opportunities, increases
integrity and clarifies roles and responsibilities.
Motion 3
Motion Title
Build to Rent
Developments – Council Rating Implications
Motion
That Local
Government NSW calls on the NSW State Government to
urgently review the applicability of current rating legislation as it relates
to ‘Build to Rent’ developments in NSW with a view to ensuring
Council rates can be levied on those developments in the same way Council rates
are levied on residential apartment developments that have a registered strata
plan.
Background
Note
Build-to-rent
housing is large-scale, purpose-built rental housing that is held in single
ownership, rather than being sold individually via strata subdivision .
Build-to-rent housing can provide more rental housing choice and for the life
of the structure.
The
changes to build-to-rent housing in the State Environmental Planning Policy (Housing) 2021 compliments changes to the taxation settings for this
development type that were introduced in July 2020. The NSW Government recently
announced it will cut land tax for build-to-rent housing projects by 50 per
cent until 2040, making it particularly attractive for developers.
Residential
multi-unit developments typically are strata titled and the strata plan is used
by councils for rating purposes. Each individual unit within the strata plan is
rated separately, resulting in the council receiving ‘minimum
rates’ for each strata unit
Under
the ‘Build to Rent’ model, despite having potentially the same
number of building occupants in the units, Council rates are not equivalent, as
the sole ownership property is rated on the land value, not the individual
strata lots. Councils are likely to receive development proposals that involve
hundreds of new ‘Build to Rent’ apartments in the coming years.
Unless there is a fairer rating system that applies to these types of
developments, hundreds of thousands of dollars in legitimate council rates will
be foregone, to the detriment of the community. This presents an inequity for
existing ratepayers, who will effectively be cross subsidising these
developments and will almost certainly present an unsustainable financial
position for councils to service the greater population.
Conclusion
For Council
to participate fully in the LGNSW Annual Conference, it is recommended that
Council consider the primary issues affecting the Lane
Cove community, including the suggested Motions outlined in this report, and
submit them for consideration by LGNSW for inclusion on the Conference Agenda. It is further recommended that Council authorise Councillor
attendance at the Annual Conference and nominate three (3) voting delegates.
|
RECOMMENDATION
That Council:
1. Authorise all available
Councillors to attend the LGNSW Annual Conference;
2. Nominate Council’s
three (3) voting delegates for motions before the LGNSW Annual Conference;
3. Give consideration to the
three (3) motions outlined in this report and other primary issues affecting
the Lane Cove community and submit same for debate at the LGNSW Annual
Conference; and
3. Grant delegated
authority to the Mayor to request the General Manager to submit any further
proposed motions, after consulting with Councillors, prior to the deadline
for submitting motions.
|
Steven Kludass
Executive Manager - Corporate Services
Corporate Services Division
ATTACHMENTS:
|
AT‑1 View
|
LGNSW Special Conference 2022 Action Report
|
35 Pages
|
Available Electronically
|
|
AT‑2 View
|
LGNSW Conference 2023 Policy Platform Document
|
29 Pages
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
Local Government
Remuneration Tribunal Annual Report and Determination - Councillor Fees
Subject: Local Government Remuneration Tribunal Annual Report and
Determination - Councillor Fees
Record No: SU839 - 26915/23
Division: Corporate Services
Division
Author(s): Stephen
Golding
Executive Summary
This report details the
recent determination of the Local Government Remuneration Tribunal (“the
Tribunal”) for the annual fees to be paid for the Mayor and Councillors
for the 2023/24 financial year, commencing 1 July 2023. The Tribunal has approved
a 3% increase for the period. It is recommended Council determine the annual
fees to be paid.
Background
The Tribunal is
responsible for categorising councils and determining the minimum and maximum
fees paid to mayors and councillors in each category. For the financial year
2022/23 an increase of 2% was determined by the Tribunal and was accepted by
Council at the Ordinary Council Meeting 23 June 2022.
Discussion
In the Tribunal’s
report to the Minister for Local Government dated 27 April 2023 (AT-1),
it determined that, for the financial year 2023/24, an increase of 3% shall
apply to the minimum and maximum annual fees applicable to each category. The
table below shows the current annual fees paid to Lane Cove Councillors and the
new minimum and maximum annual fees as determined by the Tribunal:-
|
|
Current Annual Fee
|
New Minimum Annual Fee
|
New Maximum Annual Fee
|
|
Mayor
|
$46,010
|
$20,980
|
$47,390
|
|
Councillors
|
$21,100
|
$9,850
|
$21,730
|
Council’s Draft
Budget for 2023/24 has sufficient funds to accommodate the proposed 3% increase
as determined by the Tribunal.
|
RECOMMENDATION
That Council determine the
following annual fees to be paid for the 2023/24 financial year, commencing 1
July 2023:-
1.
Mayor: $47,390 (in addition to the Councillors fee); and
2.
Councillors: $21,730.
|
Steven Kludass
Executive Manager - Corporate Services
Corporate Services Division
ATTACHMENTS:
|
AT‑1 View
|
Annual Report and Determination - Local Government
Remuneration Tribunal 2023
|
47 Pages
|
Available Electronically
|
Ordinary Council Meeting 22 June 2023
Council Snapshot May
2023
Subject: Council Snapshot May 2023
Record No: SU220 - 33631/23
Division: General Managers
Unit
Author(s): Craig
Wrightson
Attached for
the information of Councillors is a review of Council’s recent
activities. This report provides a summary of the operations of each division
for May 2023 at AT-1.
Included at AT-2
is Council’s Resolution Tracker showing the progress of Council’s
resolutions.
|
RECOMMENDATION
That the report be received and noted.
|
Craig Wrightson
General Manager
General Managers Unit
ATTACHMENTS:
|
AT‑1 View
|
May 2023 Snapshot
|
35 Pages
|
|
|
AT‑2 View
|
Council Resolution Tracker
|
31 Pages
|
Available Electronically
|
|
ATTACHMENT 1
|
May 2023 Snapshot
|
Ordinary Council Meeting 22 June 2023
Questions With Notice -
Lane Cove Sport and Recreation Facility
Subject: Questions
With Notice - Lane Cove Sport and Recreation Facility
Record No: SU9378 - 33770/23
Division: Lane
Cove Council
Author(s): Councillor
Merri Southwood; Councillor Bridget Kennedy; Councillor Kathy Bryla; Councillor
Rochelle Flood
The Sports and Recreational Building is
currently in the tender process and the Tender will close on the 26th June.
Q1. The Tender Period for Stage 2 works
will close on 26 June 2023. Council resolved on 23 March 2023 that no work is
to commence on Stage 1 Demolition Bulk Earth Works and Sediment Control prior
to the close of tenders for Stage 2 and Councillors have been advised that the
project is within budget.
a. When is it anticipated that Councillors will be
advised whether the project is within budget?
b. Who will advise Councillors that the project is
within budget?
c. Noting that tender evaluation is to finish in July
2023, if Councillors are advised whether the project is within budget before
completion of tender evaluation, by what process and authority will the person
in (b) have information sufficient to determine that the project is within
budget?
d. Is the process in (c) in accordance with the
documentation prescribed for evaluation of the Stage 2 tender?
Q2. If Value Engineering is undertaken,
when will the revised design and changes to the project be presented to
Councillors and what extent of community engagement will be undertaken to
inform the public of the final design?
Q3. In what circumstance would we be
authorising to sign a contract at the July Ordinary Council Meeting?
Q4. In what circumstance would we be
authorising to sign a contract at the August Ordinary Council Meeting?
Q5. What measures has Council taken to
identify the options for management and operation of the Sport and Recreational
Facility and when will this information be made available to councillors?
Response from the General Manager
Question 1: a.
Before 30 June 2023
b.
The General Manager
c. The advice of
the Quantity Surveyor will be sought as to whether the prices are within the
anticipated cost range included in the Quantity Surveyor Estimate, based on the
price breakdown included in the submitted tender pricing schedules.
d. The process to
advise Councillors prior to the commencement of demolition is unprecedented. It
does not form part of the formal Tender Evaluation process being conducted by
the Tender Evaluation Panel.
Question 2: Any
tender initiated value engineering changes will be included in the Tender
Evaluation Panel report to Council at the July meeting. It will be up to
Council at that time to determine whether further community consultation is
required based on the changes proposed.
Question 3: Council
will receive a report with recommendations at the July Council Meeting from the
Tender Evaluation Panel. If a preferred Tenderer is identified, the Council can
award the contract.
Question 4: Council
will receive a report with recommendations at the July Council Meeting from the
Tender Evaluation Panel, and if a preferred Tenderer is NOT identified, the
Tender Evaluation Panel will nominate a proposed course of action, with the
outcomes of that action considered at the August Council Meeting.
Question 5:
Council has prepared a Business Case based on a commercial operator running the
facility, with responsibility for all expenses and a fixed return to Council.
This follows on from Council’s Expression of Interest process conducted
in 2018, when 8 submissions were received, including specialist submissions on
individual activities, to manage and operate the facility.
Council at its March 2023 determined it
wished to evaluate all management/operating options including in-house
operation of the facility. No work has progressed on an in-house analysis at
this time, as at the March meeting it was explained that the response would be
after the completion of the procurement process.
The only other option is a hybrid version
of contracting out and/or inhouse operations based on activities within the
centre, for example contracted out golf and food and beverage and inhouse
operation of the sports component. No work has progressed on a hybrid analysis,
as at the March meeting it was explained that the response would after the
completion of the procurement process.
Craig Wrightson
General Manager
General Managers Unit
ATTACHMENTS:
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