Agenda

Ordinary Council Meeting

22 May 2025, 7:00 PM

Council will commence consideration of

all business paper agenda items at 7.00 pm.

Notice of Meeting

Dear Councillors,

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers on Thursday 22 May 2025 commencing at 7:00 PM. The business to be transacted at the meeting is included in this business paper.

In accordance with clause 3.26 of the Code of Meeting Practice Councillors are reminded of their oath or affirmation of office made under section 233A of the Act, and of their obligations under the Council’s Code of Conduct to disclose and appropriately manage conflicts of interest.

Yours faithfully

Steven Kludass

Acting General Manager

Council Meeting Procedures

The Council meeting is chaired by the Mayor, Councillor Merri Southwood. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5.00 pm on the Tuesday following the meeting.

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items on the agenda.

The Public Forum will hear registered speakers from the Public Gallery as well as online using the web platform Zoom. All speakers wishing to participate in the public forum must register by using the online form no later than midnight, on the day prior to the meeting (Wednesday, 21 May 2025) and a Zoom meeting link will be emailed to the provided email address of those registered as an online speaker. Please note that the time limit of three minutes per address still applies, so please make sure your submission meets this criteria. Alternatively, members of the public can still submit their written address via email to service@lanecove.nsw.gov.au. Written addresses are to be received by Council no later than midnight, on the day prior to the meeting. (500 words maximum).

Please note that meetings held in the Council Chambers are webcasted, and recordings are made publicly available on the Council's website. Should you require assistance to participate in the meeting due to a disability; or wish to obtain further information in relation to Council, please contact Council’s Director - Corporate Services and Strategy on (02) 9911 3550.

Ordinary Council Meeting 22 May 2025

Notice of Motion - Ensuring our community gets best usage of council facilities – explore increasing access to outdoor 50 metre pool and other options

Item No: 1

Subject: Notice of Motion - Ensuring our community gets best usage of council facilities – explore increasing access to outdoor 50 metre pool and other options

Record No: SU2706 - 31316/25

Division: Lane Cove Council

Author(s): Councillor Bridget Kennedy; Councillor Kathy Bryla

Executive Summary

This motion seeks to investigate options to increase public recreational access to the outdoor pool for community members ensuring our community gets best usage of council facilities – explore increasing access to outdoor 50 metre pool and other options.

Discussion

During the last month of Autum (May) throughout the first month of Spring (September), the outdoor 50m pool, currently utilising gas heating, is closed during parts of the day, and closes earlier in the evenings. Adjustments for seasonal needs are understandable, and consideration of heating efficiencies needs to be considered.

(Note: Council applied for a grant in 2025 to electrify the pool but were not successful. There are plans to apply for the next round of this grant.)

The current ‘winter’ hours at the Lane Cove Aquatic Leisure Centre's 50m pool continue to be applied from 28 April 2025 to late September and the times operated is between

Weekday Hours (Monday – Friday):

Open: 5:30 AM – 10:00 AM

Closed: 10:00 AM – 3:00 PM

Open: 3:00 PM – 8:00 PM

Weekend Hours (Saturday and Sunday):

Open: 6:00 AM – 3:00 PM

Closed: 3:00 PM – 8:00 PM

The indoor pool is open all day 5:30am until 9pm.

These opening hour reductions impact those who rely on the facilities for regular exercise.

There is also added pressure on the pool due to neighbouring pools being closed for renovations over an extended period. The Lane Cove Aquatic Centre was never designed to be the sole operating pool on the Lower North Shore. Whilst these pressures may be relieved once the pools in our neighbouring councils come back online, our LGA is also looking at ongoing increases in population due to the St Leonards South area being developed and the recent implementation of the Mid Rise Housing reforms which will ensure higher density in our LGA.

Additionally, our seasons are changing with Autumnal and Spring weather warmer allowing for more outdoor swimming opportunities with less pool heating requirements.

RECOMMENDATION

That:

1. staff liaise with Bluefit operation staff to investigate options to increase public recreational access to the outdoor pool for community members. For example, these could be; opening longer during the seasonal shoulder months of May and September, remaining open during daytime hours, and/or ensure conflicting priorities for indoor lanes booked by commercial swim classes are equitably managed to allow adequate public recreational space during periods when the outdoor pool cannot be utilised; and

2. there be a report back to council on proposal, costs (including gas offset costs in any pricing to mitigate the environmental impacts) and possible implementation timeframes prior to September 2025 Council meeting (to allow earlier pool opening for September 2025 to be implemented, should this be considered a viable option).

Councillor Bridget Kennedy

Councillor

Councillor Kathy Bryla

Councillor

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 22 May 2025

Response to the NSW Parliamentary Inquiry into the Early Childhood Education and Care Sector

Item No: 4

Subject: Response to the NSW Parliamentary Inquiry into the Early Childhood Education and Care Sector

Record No: SU10269 - 29742/25

Division: Community and Culture Division

Author(s): Stephanie Kelly

Executive Summary

This report presents Lane Cove Council’s draft submission to the Parliamentary Inquiry into Early Childhood Education and Care, launched in response to growing national concern about standards, safety, and access within the sector. Council has a long-standing role in the delivery of early childhood education and care (ECEC), both as a direct provider and as a supporter of the wider network of services in the local government area (LGA).

The submission draws on insights from Council staff, local early childhood educators, community feedback, and long-term experience in service delivery. It highlights key priorities such as child safety and wellbeing, quality of educational outcomes, educator workforce sustainability, and the importance of recognising the sector as a critical component of Australia's education system.

The report recommends that Council endorses the submission and forwards it to the Inquiry.

Background

In early 2025, a Parliamentary Inquiry was established to examine the quality, regulation, workforce, and funding models associated with Early Childhood Education and Care in Australia. The Inquiry follows national media attention, particularly a Four Corners investigation, which revealed significant failings in some private early education centres and raised questions about systemic oversight and child safety.

Lane Cove Council has operated Kindy Cove for over 30 years and actively supports a broader network of private and not-for-profit providers in the area. Council recognises the sector’s critical role in supporting child development, family wellbeing, women’s workforce participation, and local economic resilience.

Given this involvement, Council has prepared a comprehensive submission that reflects the practical experiences and concerns of educators, parents, and service operators within the Lane Cove LGA.

Discussion

The submission addresses several key themes raised by the Inquiry, including:

1. Safety, Supervision, and Wellbeing
Council emphasises that effective supervision is the cornerstone of safety in ECEC settings. It urges the Inquiry to prioritise staff empowerment, responsive supervision practices, and improved parent partnerships to support child wellbeing.

2. Quality of Education and Workforce Conditions
The submission advocates for greater support for off-floor planning, particularly in small centres, and highlights the need to shift quality assessments toward actual educational experiences rather than documentation volume. Workforce retention, recognition, and parity with school-based educators are identified as urgent priorities.

3. Regulatory Transparency and Smarter Assessment
Council recommends smarter technologies and longitudinal data collection to improve quality assessment over time. Concerns are raised regarding inconsistency in the partial rating process, and a call is made for greater transparency and equity across assessments.

4. Traineeships and Workforce Development
Council supports expanded access to programs such as the Y Careers initiative and calls for wraparound support for trainees, better regulation of training providers, and improved mentoring and peer support opportunities.

5. Funding and Scale of Centres
The submission supports differentiated funding that recognises the unique value of smaller, community-based services and notes that while fee relief has improved affordability, system complexity remains a burden.

6. Inclusion and Disability Support
Council raises concerns about the disconnection between NDIS and education funding responsibilities and calls for improved inclusion support formulas and access to specialist resources and equipment.

Conclusion

It is important to contribute to the national conversation on the future of early childhood education and care. The submission reflects the lived experience of educators, families, and service providers within our community. It reinforces Council’s ongoing commitment to child safety, educational quality, and workforce sustainability. Council looks forward to continuing to work in partnership with all levels of government to support the wellbeing and development of young children.

RECOMMENDATION

That Council:

1. Thank the staff of Kindy Cove for their leadership in developing this submission;

2. Endorse the attached submission to the Parliamentary Inquiry into Early Childhood Education and Care; and

3. Forward the submission to the Inquiry Secretariat before the closing date.

Stephanie Kelly

Director - Community and Culture

Community and Culture Division

ATTACHMENTS:

AT‑1 View

Response to the NSW Parliamentary Inquiry in to the Early Childhood Education and Care Sector

Ordinary Council Meeting 22 May 2025

Review of Leasing of Council Property Policy and the introduction of a Rental Assistance Policy

Item No: 5

Subject: Review of Leasing of Council Property Policy and the introduction of a Rental Assistance Policy

Record No: SU9520 - 28829/25

Division: Community and Culture Division

Author(s): Stephanie Kelly

Executive Summary

This report presents a review of the Leasing of Council Property Policy and proposes a revised framework for rental subsidies and access arrangements for community use of Council facilities. The updated framework aims to ensure a more transparent, equitable, and sustainable allocation of Council assets, aligned with community priorities and Council’s strategic objectives.

It is recommended that two draft policies—the revised Leasing of Council Property Policy and a new Rental Assistance Policy—be placed on public exhibition to inform the development of final policies that support improved, consistent, and transparent approaches to the leasing and management of Council facilities.

Background

Council owns and manages a diverse portfolio of facilities that support community, cultural, economic, recreational, and welfare-based activities. To ensure that these assets deliver maximum public benefit, a clear and consistent policy is required to guide decisions on rental subsidies and allocation.

The purpose of Council’s Leasing of Council Property Policy is to provide a consistent framework for establishing leases, licenses, and occupancy agreements over Council-owned property, including those with commercial businesses, community organisation, and not-for-profit (NFP) groups. The policy also informs the fee structure for short-term or casual bookings and hire agreements. Currently, all community and NFP organisations receive an 80% discount on market rent, with additional discounts of up to 50% off rates have been applied to Bowling Clubs. Some groups also receive free waste services. Some organisations pay only nominal annual rents based on historical practices. Sub-letting is permitted with Council approval. Lease terms for community organisations are generally limited to five years unless significant capital contributions are made.

The current rental assistance scheme, under which most community groups automatically receive an 80% subsidy, is no longer financially sustainable. As Council’s facility stock ages, the cost of ongoing maintenance, compliance, and necessary upgrades continues to rise. To ensure these assets remain safe, accessible, and fit for purpose, Council requires a fairer contribution from user groups, particularly those with the capacity to assist. Some community organisations generate significant income and hold substantial financial reserves, which could be reinvested into the facilities they use rather than relying solely on Council to carry the full burden. The existing model fails to recognise the diverse operational models, financial capacities, and levels of community benefit across different groups. A more nuanced, tiered approach is required—one that continues to support those who need it most while encouraging more equitable contributions from those who can afford to contribute. This future-focused model will ensure affordability for grassroots and welfare services, while fostering shared responsibility for the long-term sustainability of community infrastructure.

This framework seeks to:

· Ensure fairness and transparency in how facilities are allocated and subsidised.

· Prioritise access for organisations delivering the greatest community value.

· Enable ongoing compliance with accessibility and safety standards.

Discussion

The Rental Subsidy Program introduces a matrix system to determine tiered rental assistance based on the type of organisation, their activities, and their community impact. The following structure draws on our broader rational:

· Commercial Enterprises receive no subsidy and are charged full market rent, as they operate for profit.

· Social Not-for-Profit Clubs, which primarily offer social opportunities and generate revenue, are eligible for a 20% subsidy.

· Service-Based Not-for-Profit Organisations, such as sport, recreation, or education providers offering fee-based services, receive a 40% subsidy.

· Community Interest Groups, which are volunteer-run and focus on cultural, musical, youth or recreational engagement, are eligible for a 60% subsidy.

· Local Welfare and Support Services that assist disadvantaged or vulnerable groups receive an 80% subsidy.

· Council-Partnered Service Providers that deliver services aligned with Council’s strategic plans may be eligible for a full 100% subsidy.

This framework ensures that subsidies are aligned with public benefit and community need.

Existing leases and licences will remain valid until their scheduled expiration date to ensure continuity. However, Council will undertake a review of each agreement within 24 months of its expiry. The review will assess:

· Facility usage rates.

· Potential for multi-user or shared arrangements.

· Alignment with the Community Strategic Plan and evolving community needs.

Where a review determines the need for increased rental contributions, adjustments will be phased in over a period of up to three years to reduce financial impact on user groups.

Council will publicly advertise the availability of facilities for long-term community use, ensuring transparency and equal opportunity for access.

In addition, Council is committed to progressively upgrading its facilities to comply with accessibility standards, in accordance with the Building Code of Australia (BCA), to support inclusive use by all members of the community.

The revised approach to rental assistance is grounded in a holistic and merit-based framework that promotes consistency, integrity, and transparency. It introduces a scored assessment against defined categories to ensure fairness and alignment with community value. The model is informed by IPART recommendations on fee structures and benchmarked against similar approaches used by other councils. While this framework enhances accountability, it also introduces practical considerations.

A strong communication and engagement strategy will be essential to the successful implementation of the revised Rental Assistance Policy. Phased increases will be introduced to minimise disruption and allow organisations time to adjust. Targeted support will be offered to vulnerable groups to uphold Council’s commitment to equity. Affected organisations will be actively involved through consultation and collaboration to promote shared understanding. Additionally, where fee waivers or reduced rates apply, these measures will be publicised to proactively address concerns and ensure broad awareness of available support.

Community Consultation

Internal consultation has occurred with Council’s Commercial Leasing, Community and Cultural Development, and Finance teams. Further engagement with current leaseholders will be undertaken prior to implementation of revised terms upon lease renewal.

Statement of Intent

The consultation process is intended to gather community and stakeholder feedback on the proposed changes. All submissions received will be carefully reviewed and considered to inform whether, and how, Council proceeds with the implementation of the Leasing of Council Property Rental Assistance Policies.

Method

Level of Participation	Inform	Inform	Consult	Consult
Form of Participation	Open	Targeted	Open	Targeted
Target Audience	Lane Cove Community and community groups	Lessees and hirers of Council facilities	Lane Cove Community	Lane Cove Community and community groups
Proposed Medium	Advertisement and eNewsletter	Notification Letters and Brochure / Letterbox Drop Direct mail to impacted groups	Public Exhibition, Website Exhibition and Survey (if applicable)	Workshop with impacted community groups
Indicative Timing	Timing of consultation is the end of May	Timing of consultation June	Timing of consultation early June	Timing of consultation end of June

Conclusion

The proposed Rental Subsidy and Access Framework will deliver a fair, transparent and strategic approach to managing community access to Council-owned facilities. It ensures that limited resources are directed where they provide the greatest benefit, while supporting the viability and sustainability of community groups.

RECOMMENDATION

That Council:

1. Exhibit the Leasing of Council Property Policy to seek community feedback and input; and

2. Exhibit the introduction of a Rental Assistance Policy to seek community feedback and input.

Stephanie Kelly

Director - Community and Culture

Community and Culture Division

ATTACHMENTS:

AT‑1 View	Draft Rental Assistance Policy
AT‑2 View	Draft Leasing of Council Property Policy

Ordinary Council Meeting 22 May 2025

Council Policies Review - Pedestrian Plaza and Public Space Policy

Item No: 6

Subject: Council Policies Review - Pedestrian Plaza and Public Space Policy

Record No: SU6840 - 29753/25

Division: Community and Culture Division

Author(s): Stephanie Kelly

Executive Summary

This report presents a revised draft policy (‘the policy’) governing the use of public pedestrian thoroughfares, including footpaths and plazas, for stalls, street performances, displays, and outdoor dining.

The policy consolidates existing procedures and introduces new provisions relating to child safety, street performances, equitable access, and clarity around rules for the spaces. Council is requested to place the draft policy on public exhibition for community consultation.

Background

Council currently manages the use of footpaths, plazas, and public pedestrian spaces. These include conditions for outdoor dining, temporary stalls, signage, and community activations. The revised draft aims to create a more user-friendly policy document and updates key provisions in response to evolving community needs, safety requirements, and urban activation strategies.

Discussion

The revised policy aims to provide a consistent, equitable, and transparent framework for the temporary use of public pedestrian spaces. It balances the need for vibrant, activated public areas with the safety, accessibility, and amenity expectations of the broader community.

Key updates include:

a) Adding in the changes to political advertising

b) More clearly prohibiting the use of balloons

c) Clear guidelines for community and commercial stalls

d) Defined conditions for street performances and the live music zone

e) Child safety principles for all public space uses

f) Improved measures to support accessibility

g) Improved controls on signage and noise

h) Increasing the Public Liability Insurance value

Importantly, the policy:

· Supports activation of high-traffic pedestrian zones while protecting public access

· Provides clarity for community organisations, traders, and performers seeking to use public spaces

· Incorporates feedback from past user groups and Council officers

· Aligns with Council's goals for inclusivity, child safety, and responsible urban design

The consolidated policy will also streamline administrative processes and enhance Council’s ability to manage competing uses of space.

Community Consultation

Statement of Intent

The consultation is designed to engage the community in the review of the Pedestrian Plaza and Public Spaces Policy. Any comments received will be reviewed and evaluated to determine whether or not to proceed with all elements of the policy.

Method

Level of Participation	Inform	Inform	Consult
Form of Participation	Open	Targeted	Open
Target Audience	Lane Cove Community	Community groups and local charities Local businesses based around the plaza	Lane Cove Community
Proposed Medium	Advertisement and eNewsletter	Notification Letters to local businesses and organisations directly affected by the policy and in online publications	Website Exhibition and Survey
Indicative Timing	Timing of consultation 31 May 31 to 14 July	Timing of consultation throughout June	Timing of consultation 31 May to 14 July

Conclusion

The revised Pedestrian Plaza and Public Space Policy provides a clear and future-focused framework for managing the use of Council’s pedestrian areas. It supports a vibrant, inclusive, and well-regulated public realm by addressing emerging priorities such as child safety, accessibility, and responsible activation.

The policy ensures consistent standards for users while safeguarding community amenity and public infrastructure. By placing the draft on public exhibition, Council invites valuable community input to shape a policy that reflects shared values and local needs.

RECOMMENDATION

That Council:

1. endorses the Draft Draft Pedestrian Plaza and Public Space Policy for the purposes of public exhibition;

2. undertakes community consultation for a period of six (6) weeks as per the consultation plan outlined in this report; and

3. provide a further report to Council following the public exhibition period

Stephanie Kelly

Director - Community and Culture

Community and Culture Division

ATTACHMENTS:

AT‑1 View

Draft Pedestrian Plaza and Public Space Policy

Ordinary Council Meeting 22 May 2025

2024/25 Budget - Third Quarter Review

Subject: 2024/25 Budget - Third Quarter Review

Record No: SU10041 - 29243/25

Division: Corporate and Strategy Division

Author(s): Don Johnston

Executive Summary

The 2024/25 Budget - Third Quarter Review involves a number of variations to both income and expenditure estimates.

Notably, it includes an update to Council’s depreciation expense which has been offset by the inclusion of fair value adjustments for investment properties and Council’s membership of Civic Risk Mutual. The same adjustments were included in the recently considered and exhibited 2025/26 Draft Budget.

Program Budget summary:

Capital expenditure has been increased by $218K to $77,387K. When transfers to and from Reserves are taken into account, the net result of the quarterly review is balanced with no change to the program budget result.

Income Statement summary:

Taking into consideration the proposed variations in this Review, the projected 2024/25 operating result before capital grants and contributions has been revised to a deficit of ($229K) from the original budget surplus of $109K. The overall operating result (including capital grants and contributions) is forecast to be a surplus of $20,802K compared to the original budget surplus of $12,569K due mainly to the forecast increase in developer contributions.

The forecast ($229K) deficit before capital grants and contributions is a reflection of the same challenges faced in preparing the 2025/26 Draft Budget which forecasts a deficit of $598K. Increasing costs of service delivery and depreciation outstrip any growth in income leading to an operating deficit.

It is recommended that the 2024/25 Budget be varied in accordance with this report.

Background

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 203 of the Local Government (General) Regulation 2021. The purpose of these reviews is to ensure that the impacts of financial variations are reflected in the forecast of Council’s financial position to 30 June 2025, and that it remains satisfactory.

Discussion

A summary of Council’s revised Budget for 2024/25 and a summary of budget movements have been included in this report:

	Original Budget (000’s)	Rollovers (000’s)	First Quarter Review* (000’s)	Second Quarter Review ($’000)	Third Quarter Review ($’000)	Revised Budget (000’s)
Income from continuing operations	77,405	703	2,345	7,400	3,235	91,088
Expenses from continuing operations	(64,836)	(358)	(986)	(349)	(3,757)	(70,287)
Surplus/ (Deficit) before Capital Grants/Contributions	109	(69)	88	(24)	(334)	(229)
Surplus/(Deficit) including Capital Grants/Contributions	12,569	345	1,359	7,051	(522)	20,802
Operating Budget Reserve movements:
Net transfer from/(to) Reserves	(5,806)	94	197	(4)	71	(5,448)
Non-cash items – depreciation, leave entitlements accrual, book value of assets disposed	12,463	-	-	28	369	12,859
Loan principal repayments / liability reduction	(870)	-	-	-	(26)	(896)
Capital Expenditure	(55,921)	(13,417)	(8,482)	652	(218)	(77,387)
Funded by:
Transfers from Reserves	41,101	12,979	6,927	(740)	120	60,387
Grants and Contributions	8,829	413	1,270	88	18	10,619
Internal Plant Hire	96	-	-	-	-	96
Program Budget Result - Surplus	-	-	-	-	-	1

* The First Quarter Review figures include Revotes from 2023/24

A copy of all material proposed budget adjustments can be found in AT-1.

Summary of Budget Movements

Income from continuing operations:

The Review includes a $3,235K net increase in income from continuing operations made up of: -

- $931K in additional interest on investments arising from higher average returns and a larger portfolio than forecast. $500K of this amount has been transferred to the Capital Works Reserve.

- $345K in additional income from work zones and crane permits, mainly associated with St Leonards South developments.

- $252K from an insurance claim recovery for works undertaken at Blackman Park, with $200K being transferred to the Insurance Reserve and $52K used to fund additional Governance & Risk expenditure (improved document scanning solution).

- $240K in additional income from restorations across the LGA (offset by a $200K increase in expenditure)

- $140K from an EPA Joint Procurement grant, offset by expenditure.

- $123K in additional income from The Canopy associated with events and reimbursements which, net of additional expenditure, has been transferred to The Canopy Capital Replacement Reserve

- $97K in additional Section 7.11 administration income arising from the additional contributions forecast in the second quarter Budget Review

- $75K from indexation of investment property rents

- $32K in additional Rates revenue in line with Rates levied year-to-date.

- $20K in additional sportsground hire fees.

- $18K in advertising signboard income from Market Square for 2023/24 and 2024/25, identified during consideration of the 2025/26 Draft Budget.

- ($206K) reduction in Section 7.11 contributions to recognise administration fees, offset by a reduction in the transfer to the Section 7.11 Reserves.

- $115K in all other income budget variations.

In addition to the above changes, two non-cash income items have been added to the budget, being: -

- $835K increase in the fair value of Council’s investment properties; and

- $220K increase in value of Council’s membership of Civic Risk Mutual

These latter changes are consistent with those included in the 2025/26 Draft Budget.

Expenditure from continuing operations:

The Review includes a $3,757K net increase in operating expenditure made up of: -

- $602K for payment of leave entitlements on resignation/termination, funded from the Employee Leave Entitlements Reserve

- $395K required for other salary related expenditure.

- $350K for tree contract works, bringing the total budget to $733K for the year, and noting that an increased budget allocation has been included in the 2025/26 Draft Budget for these works.

- $200K for additional restoration works (offset by increased income as noted above).

- $140K additional expenditure associated with the EPA Joint Procurement grant received.

- $125K for the residual value of streetlights replaced in the recent LED upgrade.

- Transfers between budgets have been made to facilitate the required $65K in major repairs to seniors’ fitness equipment at Blackman Park with no net change to the budget.

- $95K for lift and car park repairs and waste and promotion expenses at The Canopy, offset by additional income.

- $52K for subscription to and implementation of an improved document scanning solution (funded from additional income)

- $50K initial budget for legal costs associated with the Wadanggari Park defects liability period.

- $45K for unforeseen irrigation repairs at the golf course, funded from the Carryover Works Reserve

- $40K for urgent sewer replacement works at Council’s 174 Longueville Road property.

- $40K for the implementation of and licencing for a flexible direct debit module.

- $25K for General Manager recruitment.

- A transfer from the Capital Budget to fund $25K in repairs and maintenance at Little Street.

- $20K to prepare St Leonards South properties for leasing (partly offset by additional income).

- $11K net increase in all other expenditure budgets.

In addition to the above budget variations, a number of adjustments have been included in relation to unpaid strata levies at Council’s 150 Epping Road affordable housing properties. Council has owned fifteen apartments in the complex since 2016. It has recently become evident that Council has not been invoiced for its share of the complex’s running costs. The amount payable by Council for the period 13 July 2016 to 4 July 2024 is $421,377. Council has negotiated and entered into an agreement to repay this amount over 4 years at $105,344 per year ($26,336 per quarter) with the first instalment having been paid on 1 April 2025. An estimated $55,000 is payable for the 2024/25 financial year.

This arrangement has required the following budget adjustments in the 2024/25 Budget:

- $421K to recognise the liability (non-cash item)

- $26K for the first quarterly repayment (offset by reducing the transfer to the Affordable Housing Reserve)

- $55K for the 2024/25 strata levies (also offset by a reduction in the transfer to Affordable Housing Reserve)

Also, as noted in the Executive Summary, additional depreciation non-cash expenses totalling $1,002K have been included in the Budget Review, offset by additional non-cash income.

Capital Expenditure

The Review includes a $218K net increase in capital expenditure made up of: -

- $240K for the additional cost of electric vehicles

- $18K for the completion of works at Blackman Park

- ($15K) reduction in Playground Equipment expenditure to fund seniors’ fitness equipment repairs at Blackman Park (included in the operating budget)

- ($25K) reduction in the Little Street capital expenditure to fund additional repairs and maintenance (included in the operating budget)

Reserve Movements

The table below summarises the Reserve movements proposed in the Third Quarter Review.

Operating Budget
Transfers to Reserves:
Capital Works Reserve – transfer part of additional interest earned to Reserve	$500K
Insurance Reserve – transfer Blackman Park claim recovery to Reserve, net of additional expenditure	$200K
The Canopy Capital Replacement Reserve – net additional income transferred to Reserve	$55K
Kindy Cove Reserve – reduced transfer to Reserve to offset additional expenditure	($9K)
Carryover Works Reserve – transfer from Reserve to fund unforeseen golf course irrigation maintenance	($45K)
Affordable Housing Reserve – reduction in the transfer to Reserve to cover strata levy expenses ($26K repayment plus $55K 2024/25 levies)	($81K)
Section 7.11 Reserves – reduced transfer to Reserves arising from administration fees deduction and recalculation of interest earnings	($295K)
Employee Leave Entitlements Reserve – transfer from Reserve to fund leave entitlements paid on terminations which could not be absorbed in the operating budget	($602K)
Net Operating Budget transfer from Reserves	($277K)
Capital Budget
Transfers from Reserves:
Carryover Works Reserve – transfer balance of Reserve to part fund electric vehicle purchases	($36K)
Plant Replacement Reserve – transfer from Reserve to part fund electric vehicle purchases	($84K)
Net Capital Budget transfer from Reserves	($120K)

Conclusion

The variations recommended in the Third Quarter Review see the projected 2024/25 operating result before capital grants and contributions forecast to be a deficit of ($229K). The overall operating result is now forecast to be a surplus of $20,802K with the inclusion of capital grants and contributions. Capital expenditure has been increased by $218K. When transfers to and from Reserves are taken into account, the net result of the Review is effectively balanced.

The following statement by the Responsible Accounting Officer is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2021.

It is my opinion that the 2024/25 Quarterly Budget Review Statement for Lane Cove Council for the quarter ended 31 March 2025 indicates that Council's projected financial position will be satisfactory at year end 30 June 2025, having regard to the projected estimates of income and expenditure and the original budgets for income and expenditure.

RECOMMENDATION

That Council adopt the Third Quarter Review adjustments as follows: -

	Original Budget (000’s)	Rollovers (000’s)	First Quarter Review (000’s)	Second Quarter Review ($’000)	Third Quarter Review ($’000)	Revised Budget (000’s)
Income from continuing operations	77,405	703	2,345	7,400	3,235	91,088
Expenses from continuing operations	(64,836)	(358)	(986)	(349)	(3,757)	(70,287)
Surplus/(Deficit)	12,569	345	1,359	7,051	(334)	(229)
Surplus/ (Deficit) before Capital Grants/Contributions	109	(69)	88	(24)	(522)	20,802
Operating Budget Reserve movements:
Net transfer from/(to) Reserves	(5,806)	94	197	(4)	71	(5,448)
Non-cash items – depreciation, leave entitlements accrual, book value of assets disposed	12,463	-	-	28	369	12,859
Loan principal repayments / liability reduction	(870)	-	-	-	(26)	(896)
Capital Expenditure	(55,921)	(13,417)	(8,482)	652	(218)	(77,387)
Funded by:
Transfers from Reserves	41,101	12,979	6,927	(740)	120	60,387
Grants and Contributions	8,829	413	1,270	88	18	10,619
Internal Plant Hire	96	-	-	-	-	96
Program Budget Result - Surplus	-	-	-	-	-	1

Stephen Golding

Acting Director - Corporate and Strategy

Lane Cove Council

ATTACHMENTS:

AT‑1 View

QBRS Report Attachment - Third Quarter Review

Available Electronically

Ordinary Council Meeting 22 May 2025

2025 National General Assembly of Local Government 24-27 June 2025

Item No: 8

Subject: 2025 National General Assembly of Local Government 24-27 June 2025

Record No: SU2073 - 28912/25

Division: Lane Cove Council

Author(s): Stephen Golding

Executive Summary

This report is for Council’s consideration for funding Councillors’ attendance at the 2025 National General Assembly of Local Government (NGA) being held in Canberra 24 - 27 June 2025.

Background

The 2025 National General Assembly of Local Government (NGA), including the Regional Cooperation and Development Forum, will be held in Canberra from 24 to 27 June 2025.

This year’s theme, “National Priorities Need Local Solutions,” highlights the critical role local governments play in delivering place-based initiatives that tackle Australia’s major challenges.

The NGA program will again feature concurrent listening sessions that provide deep engagement on four key national issues: emergency management, safer roads, housing and community infrastructure, and local government jobs and skills.

Council has not historically provided funding for Councillors to attend this event, however it is noted the Conference has grown in popularity over recent years and feedback received from neighbouring councils indicates the Conferences have been extremely worthwhile.

Council’s Policy on Payment of Expenses and Provision of Facilities to Councillors allows Councillors to attend conferences, training and development and similar functions by Council Resolution or where it is not practical to submit a report to Council prior to the event such requests can be approved by the Mayor and General Manager.

Discussion

Requests for Councillors to attend Conferences, inclusive of costs, are addressed in Council’s Policy on Payment of Expenses and Provision of Facilities to Councillors.

The registration fees for the 2025 National General Assembly of Local Government (NGA) are:

All sessions (not including regional session) $979 (early bird available until 30 May 2025)

All Sessions $1,099 (late registrations after 30 May 2025)

Daily session (Wednesday only) $529

Daily Session (Thursday only) $529

Daily session (Friday only) $329

Dinner in Parliament House $179

Local accommodation starts from $219, depending on availability.

Meals and allowance would be based on Council’s Policy on Payment of Expenses and Provision of Facilities to Councillors, Section 4.3.4 Out of Pocket expenses. This is capped at $150 per Councillor per day.

Travel cost as per the policy is to use the most economical option, such as economy airfare, rail, Council vehicle, or private vehicle at the ATO kilometer rate, including parking and tolls. Considering that travel to Canberra takes approximately 3.5 hours by car from Lane Cove, Council may opt to use its fleet pool vehicles and/or the electric fleet pool vehicle to help reduce travel costs and/or the carbon footprint of the trip.

The 2024/25 Councillor Training Expenses Budget has sufficient funds available to accommodate those Councillors who may be interested in attending the Conference. Councillors are welcome to express their interest at the Council Meeting.

RECOMMENDATION

That Council authorise all interested Councillors to attend the National General Assembly Conference in Canberra between 24 and 27 June 2025 with funding sourced from 2024/25 Councillor Training Expenses Budget.

Steven Kludass

Acting General Manager

General Managers Unit

ATTACHMENTS:

There are no supporting documents for this report.

Ordinary Council Meeting 22 May 2025

Policy on Payment of Expenses and Facilities to Councillors

Item No: 10

Subject: Policy on Payment of Expenses and Facilities to Councillors

Record No: SU834 - 28899/25

Division: Lane Cove Council

Author(s): Stephen Golding

Executive Summary

The purpose of this report is to consider a revised Policy on Payment of Expenses and Provision of Facilities to Councillors (AT-1), developed in accordance with Section’s 252-254 of the Local Government Act 1993.

It is recommended that Council adopt the revised Policy subject to community consultation.

Background

This policy was last reviewed, amended, and adopted at the Ordinary Meeting of Council on 27 October 2022, Council Resolution 120. That review incorporated the NSW Office of Local Government (OLG), Better Practice template as reference in the NSW OLG Circular 17-17 Councillor Expenses and Facilities Policy – Better Practice Template.

Section 252 of the Local Government Act 1993 requires a Council within the first twelve (12) months of each Council term to adopt a policy concerning the payment of expenses and provision of facilities to Councillors. Council must give public notice for 28 days of the intention to adopt the policy and consider any submissions made before adopting the policy.

Discussion

An administrational review has been undertaken on the Payment of Expenses and Provision of Facilities to Councillors policy (AT-1) with tracked changes indicated in RED font. Part of the review included the review of Section 4.3.6, Carer Expenses, with revised carer hourly rate changed from up to $22.50 per hour to up to $30.00 per hour based on research of the median care worker base hourly rate in Australia.

Community Consultation

Statement of Intent

The consultation is designed to consult with community. Any comments received will be reviewed and evaluated and will be reported will be back to Council.

Level of Participation	Inform	Consult
Form of Participation	Open	Open
Target Audience	Lane Cove Community	Lane Cove Community
Proposed Medium	eNewsletter	Public Exhibition and Website Exhibition

Conclusion

It is recommended that Council endorse the Draft Policy for public exhibition purposes. Following a six-week community consultation period, as outlined in this report, a further report will be prepared for Council’s consideration.

RECOMMENDATION

That Council:

1. endorses the Draft Policy for the purposes of public exhibition;

2. undertakes community consultation for a period of six (6) weeks as per the consultation plan outlined in this report; and

3. following the public exhibition period, the Draft Policy on Payment of Expenses and Facilities to Councillors, together with a report on any submissions received and any proposed amendments, be considered at the Ordinary Council meeting to be held in July 2025.

Steven Kludass

Acting General Manager

General Managers Unit

ATTACHMENTS:

AT‑1 View

Draft - Payment of Expenses and Provision of Facilities to Councillors (Policy CS-15)

12 Pages

Ordinary Council Meeting 22 May 2025

Greenwich Village Games 2025

Item No: 11

Subject: Greenwich Village Games 2025

Record No: SU2741 - 29170/25

Division: Corporate and Strategy Division

Author(s): Lorie Parkinson

Executive Summary

The Greenwich Village Games (‘the Games’) are conducted approximately every four years by the Greenwich Village Games Organising Committee (‘the Committee’). This report recommends that Council support the conduct of the 2025 Games and recommends the appointment of nominated community representatives and the three (3) East Ward Councillors to the Organising Committee.

Background

The Games are a community run event which have occurred approximately every four years since 1988. The Games involve about 25 events held over a three-day weekend, which are conducted on a cost neutral basis.

The Games are conducted by a Council Committee - the Greenwich Village Games Organising Committee. The most recent games occurred in 2012, 2016 and 2022, noting that the 2020 games were delayed until 2022 due to the Covid pandemic.

Discussion

The next Games are scheduled to be held from 5 – 7 December 2025, with events mostly occurring around Bob Campbell Oval. Historically Council has assisted the Committee through the booking of facilities and logistical support for the preparation and use of the Council maintained venues. Support is also provided though the payment of expenses incurred by the Committee based on a full cost recovery arrangement to be recovered from participant fees.

The Charter of the Greenwich Village Games Organising Committee (AT-1) requires Council to make the appointments to the Committee, and includes that Council is represented on the Committee by the three East Ward Councillors. This report recommends the appointment of the following community representatives to the Committee:

Committee Members

Jon Tindall - Chair	Lynne Spencer - Secretary
Alex Crossing	Adam Benjafield
Eloise Oliver	David Johnson
Anthony Foley	Bruce Spencer
Penny Williams	Peter Walton
Rich Sicobo	Natalie Speer
Mareena Von Behr	Jo Cooke
Sarah Tilley	Barbara Sallway
Craig Stafford

Conclusion

The Greenwich Village Games are a prime example of an inclusive community-run event which demonstrates the uniqueness of the Lane Cove local government area (LGA) and our strong sense of community and participation. The Games are reflective of the ideals of Council’s Love Where You Live approach to developing civic pride in the Lane Cove LGA and its village identity.

RECOMMENDATION

That Council:

1. support the 2025 Greenwich Village Games that are conducted by the Greenwich Village Games Organising Committee; and

2. appoint the following people to the 2025 Greenwich Village Games Organising Committee

a) East Ward Councillors Southwood, Greenwell and Roenfeldt; and

b) Jon Tindall (Chair), Lynne Spencer (Secretary), Alex Crossing, Adam Benjafield, Eloise Oliver, David Johnson, Anthony Foley, Bruce Spencer, Penny Williams, Peter Walton, Rich Sicobo, Natalie Speer, Marena Von Behr, Jo Cooke, Sarah Tilly, Barbara Sallway and Craig Stafford.

Stephen Golding

Acting Director - Corporate and Strategy

Lane Cove Council

ATTACHMENTS:

AT‑1 View

Greenwich Village Games Charter 2020

Available Electronically

Ordinary Council Meeting 22 May 2025

Delivery Program and Operational Plan - 2024/25 Third Quarter Review

Item No: 12

Subject: Delivery Program and Operational Plan - 2024/25 Third Quarter Review

Record No: SU238 - 26067/25

Division: Lane Cove Council

Author(s): Stephen Golding

Executive Summary

This report outlines the 2024/25 Third Quarter progress towards achieving the projects and activities listed in the adopted 2024/25 Delivery Program and Operational Plan.

It is recommended that the report be received and noted.

Discussion

The 2024/25 Delivery Program and Operational Plan was adopted by Council on 20 June 2024.

Council’s 2024/25 Delivery Program and Operational Plan outlines the strategies, actions and new initiatives proposed to be undertaken during the financial year in order to advance the goals and objectives of the Community Strategic Plan: Liveable Lane Cove: 2035. The Third Quarter Review of the 2024/25 Delivery Program and Operational Plan is attached at AT-1. The report indicates the responsible work area and includes a short progress report and action status.

Some highlights for the Third Quarter include:-

· A review of the Community Strategic Plan was initiated, following an exhaustive community consultation program that involved over 850 local people participating during a six week period

· More than 100 community members, Councillors and staff came together to mark Lane Cove Library’s 70th anniversary. NSW State Librarian Dr Caroline Butler-Bowdon joined Mayor Merri Southwood to launch new Library cards, unveil a new art exhibition by Mark Gowing, and celebrate with speeches, a staff-produced film, and birthday cake. Artist Carla Gottgens also created a vibrant multilayered cardboard artwork honouring the Library’s role in Lane Cove, which will remain on display in the foyer all year

· Public art by local Northwood artist Francoise Coquelin was installed, The Dreamer & The Bird sculpture at Greenwich and Mystery Key at Riverview, and Neighbours a sculpture by Mark Cuthbertson & Jonathan Thompson, an artist with lived experience of disability, was installed at Lane Cove West continuing the Lane Cove Villages Public Art Program

· The newly opened Pottery Lane Performance Space was officially launched, with over 100 people in attendance, and there was a smoking ceremony and musical performances. The space was also programmed with film screenings, the first productions from Lane Cove Theatre Company, Jazz events, a Lane Cove Choristers Performance, and public speaking workshops—creating a dynamic new creative hub for the community

· This quarter featured a strong focus on cultural diversity and inclusion - Lunar New Year and Holi celebrations (500 people in attendance) as part of the Kaleidoscope of Lane Cove, Mardi Gras celebrations in the village, grant-funded Art exhibition featuring LGBQTIA+ Artists and a Small Business Soirée during Women’s Week. First Fridays, Saturday Sounds, citizenship ceremonies and the Weaving Stories Film Festival also added vibrancy to the local calendar

· Programs for children and families continue to grow. Council launched a new Children and Families eNewsletter and hosted a Maggie Dent talk to support early learning. In contrast, the Love Where You Play program delivered new play kits and a pop-up play gym in Lane Cove Plaza

· Libraries introduced a new LEGO Club

· The Love Where You Live brand continues to gain visibility, with stickers shared across teams and regular use of the marquee at events. New branding was also developed for the Seed Library (Grow), Maker Space (Make) and play-based initiatives (Play). These small activations help build local pride and identity and support ongoing community engagement efforts

· Seniors Week was a sell-out success, with celebrations across the community. Seniors Week events reached capacity, including the highlight Time to Shine event held in Blackman Park. Activities promoted connection, wellness, and celebration among older residents

· New digital tools and communications boost our community reach. Issuu was introduced to make Council publications more accessible online. Digital engagement continues to grow, with a 20% increase in Facebook views, 15% on Instagram, and over 160,000 people reached. Click-through engagement rose by 90% on Facebook and 254% on Instagram, reflecting stronger engagement with Council information and events

· Sunset in the Village programming in January and February included Australia Day citizenship ceremony with over 400 people. The ceremony welcomed 89 new citizens and included meaningful cultural elements to acknowledge Aboriginal and Torres Strait Islander Traditional Owners

· The Home Library Service made 426 deliveries to 119 individual clients and 11 institutions in the Lane Cove and Hunters Hill local government areas

· Council launched a digital engagement program with 13 Instagram reels posted, reaching 13,897 people and receiving 6,236 views, sharing dynamic content about Council news and programs

· The final component of the Weaving Climate Stories Project was delivered in March, with a film festival at The Canopy to showcase the 10 short films created by local community members and an art piece constructed by indigenous artist Dr Virginia Keft using components woven by community member who had participated in her weaving and yarning workshops. The film festival was well attended, with close to 350 audience members enjoying films on topics ranging from water conservation, the importance of plants, community action, low waste entertaining, and the impacts of a changing climate. Funded through the NSW Social Cohesion Grants for Local Government, the broader Weaving Climate Stories Program had over 300 participants in weaving and yarning workshops with Indigenous artist Dr Virginia Keft, Climate Fresk workshops, and the filmmaking workshops led by Digital Storytellers,

· Council launched the resident-run Meet Your Neighbours program in January, offering support for residents to organise local events designed to build connection and strengthen community. Several events have been held this quarter, with further events scheduled through April and May,

· Council delivered a Recycle Rehome Reuse Day at Blackman Park in February where residents could drop off used bicycles to repair or donate, bric-brac, clothing and soft plastics for reuse or recycling. Delivered with Revolve Recycling and Southern Cross Recycling the event attracted over 180 attendees and diverted over 2 tonnes of material from landfill, which was made up of 102 bikes and scooters, 1,356 kg of clothing, 440 kg of bric-a-brac, and 122 kg of soft plastics,

· Council received funding of $140,000 from the NSW EPA through their Joint Procurement Funding Program to work with Hunters Hill Council to undertake a review of existing collections and processing contracts to understand the feasibility of contract variations and conduct a bin reconciliation to provide accurate bin numbers for modelling and the establishment of a food organics collection service,

· A new Waste Services Guide was developed to provide residents with an overview of the range of waste services provided by Lane Cove Council. The guide is available on our website, and will be distributed to local real estate agents, building managers, and stratas to be shared with new residents,

· Six new kerbside electric vehicle (EV) chargers have been installed across Lane Cove by Plus ES with support from the NSW Government’s EV Charging Grant Program. Utilising existing power poles, the chargers are conveniently located on Little St Lane Cove, Mowbray Rd West Lane Cove North, and Bellevue Avenue Greenwich. These latest installations bring the total number of kerbside charging points in Lane Cove to 15, complemented by an additional 22 charging stations located in Council carparks. Residents can access details of the various locations and charging specifications by visiting Council's Parking webpage,

· On The Verge provided 306 plants for nature strips and pocket parks; and

· The Lane Cove Community Nursery requisitioned a total of 1,296 free native plants for various Council programs such as Bush Friends, Backyard Habitat, Bushcare, On the Verge, citizenship ceremonies, bush regeneration contractors, sustainability events and workshop giveaways.

RECOMMENDATION

That the Third Quarter Review of the 2024/25 Delivery Program and Operational Plan be received and noted.

Steven Kludass

Acting General Manager

General Managers Unit

ATTACHMENTS:

AT‑1 View

Delivery Program and Operational Plan - 3rd Quarterly Review - 2024-2025

195 Pages

Available Electronically

Ordinary Council Meeting 22 May 2025

NSW Public Library Statistics 2023/24 – Lane Cove Library

Item No: 13

Subject: NSW Public Library Statistics 2023/24 – Lane Cove Library

Record No: SU1737 - 29744/25

Division: Community and Culture Division

Author(s): Stephanie Kelly; Karen Mitchell

Executive Summary

The State Library of NSW released the 2023/24 Public Library Statistics in April 2025. Lane Cove Library Services was ranked No.1 in New South Wales for loans per capita, continuing its long-standing record of outstanding library service delivery.

Background

The State Library of NSW collects public library statistics in support of the Library Council of NSW’s duty to make careful inquiry into the administration and management of local libraries provided by local authorities which have adopted the Library Act 1939.

NSW Public Library statistical measures have been gathered, collated and published by the State Library of NSW since 1973. The annual public library financial and statistical data, along with research into services and trends, represents a significant body of information that assists the development of policy and proactive advice.

Discussion

The 2023/24 public library statistics show a continuation in growth, post-pandemic. Statistics collected include expenditure and subsidy, circulation (loans), membership, service points/hours of opening, library material (age, type of material etc), acquisitions and discards, document delivery (Inter-library loans), library visits, internet access, customers service requests, library programs, website visits and digitisation of collections.

Highlights include:

a) Loans per capita – Lane Cove ranked No.1 across NSW. Lane Cove has been ranked No.1 across the state/No.1 across metropolitan libraries since 2002

b) Loans (total) 635,195 ranked No.23 overall out of 90 libraries

c) Loans across Shorelink was 1,461,302 with Newcastle Library ranked No.1 overall with 1.7million loans

d) Membership – Lane Cove Library has 24,465 members which exceeds the NSW average of 18,504 members

e) Visitors – Lane Cove Library had 483,222 people visit one of their libraries while the NSW average is 296,607 visits

f) Enquiries – Lane Cove Library responded to 53,682 customer enquiries, compared to the NSW average of 41,826.

g) Programs and Events: 926 programs delivered to 24,632 attendees. While below the state average in number of events (NSW average: 1,149), Lane Cove attracted higher than average attendance, indicating strong community engagement and quality programming.

Conclusion

Lane Cove Library Services continues to deliver exceptional value to the community, consistently outperforming state averages across key metrics. The No.1 ranking for loans per capita—held for over two decades—reflects both the dedication of library staff and the high levels of community engagement with library services.

These results demonstrate the importance of sustained investment in public library infrastructure, collections, and programs. Council can take pride in the strong performance of its library service, which remains one of the most well-utilised and valued in New South Wales.

RECOMMENDATION

That Council:

1. Receive and note the report on the NSW Public Library Statistics 2023/24 – where Lane Cove Library was acknowledged for the highest number of loans per capita; and

2. Formally acknowledge and thank the Library Services staff for their dedication, innovation, and ongoing commitment to delivering exceptional library services to the Lane Cove community.

Stephanie Kelly

Director - Community and Culture

Community and Culture Division

ATTACHMENTS:

There are no supporting documents for this report.

	Current Annual Fee	New Minimum Annual Fee	New Maximum Annual Fee
Mayor	$49,170	$22,420	$50,650
Councillors	$22,540	$10,530	$23,220

AT‑1 View	Council Snapshot April 2025	38 Pages	Available Electronically
AT‑2 View	Resolution Tracker for 22 May 2025 Council meeting	27 Pages	Available Electronically