Minutes of Ordinary Council - Thursday, 21 August 2025

Ordinary Council 21 August 2025

Minutes

PRESENT: Councillor Southwood (Mayor), Councillor Bennison, Councillor Bryla, Councillor Flood, Councillor Greenwell, Councillor Kennedy, Councillor Little, Councillor Roenfeldt and Councillor Taylor.

ALSO PRESENT: General Manager, Director - Corporate Services and Strategy, Acting Director - Planning and Sustainability, Director - Community and Culture, Director - Open Spaces and Infrastructure, Executive Officer to the GM and Minute Taker.

Apologies

Nil

DECLARATIONS OF INTEREST:

Nil

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

Minute of Silence for Reflection or Prayer

The Mayor gave notice of a minute of silence for reflection or prayer.

Councillor Bennison left the meeting, the time being 07:02 PM

Councillor Bennison returned to the meeting, the time being 07:03 PM

WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

PUBLIC FORUM

Online

1. Gloria Perin of Northwood, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns.

In Person

2. Eric Stephens of Lane Cove, representing Northern Suburbs Basketball Association – introduction, expression of appreciation and interest in running programs at Lane Cove Sports Centre;

3. Merryn Byrne of Northwood, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns;

4. Marena von Behr of Northwood, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns;

5. Kartik Lad of Longueville, in relation to Duplex Subdivision outside of Low and Mid-Rise (LMR) Housing zones;

6. Sue Trainor of Northwood, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns;

7. Morteza Faghani of Lane Cove, in relation to in relation to Item 2 – Mayoral and Councillor Taskforce supporting people seeking asylum, specifically the Refugees Welcome Zone;

8. Graham Thom of Riverview, in relation to in relation to Item 2 – Mayoral and Councillor Taskforce supporting people seeking asylum;

9. Leon Gamaroff of Northwood, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns;

Councillor Taylor left the meeting, the time being 07:31 PM

Councillor Taylor returned to the meeting, the time being 07:33 PM

10. Denise Gamaroff of Northwood, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns; and

11. Han Chong of Lane Cove West, in relation to Item 1 – Petition to retain Treescape on Nature Strip at 27 Garling Street, Lane Cove West.

Procedural Motion

168

RESOLVED on the motion moved by Councillor Roenfeldt and seconded by Councillor Bennison that Mr Chong be granted an additional minute to speak.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Written Submissions

Six (6) written submissions were received, those being from;

1. Betissa Ryan of Greenwich, in relation to Item 2 – Mayoral and Councillor Taskforce supporting people seeking asylum;

2. Rob Reitano of Lane Cove West, in relation to Item 1 – Petition to retain Treescape on Nature Strip at 27 Garling Street, Lane Cove West;

3. Sharon Coley of St Leonards, in relation to Item 3 – Silver Pond Investments Pty Ltd VPA – Variation to Canberra Avenue Scope of Works and VPA – Progress update;

4. Margaret Curley representing Northwood Action Group, in relation to Item 12 Traffic Committee, specifically Item 8 – Fleming Street, Northwood – Parking and Traffic concerns;

5. Rebecca Langton representing the Refugee Council of Australia, in relation to Item 2 – Mayoral and Councillor Taskforce supporting people seeking asylum; and

6. Joyce van Akkeren of Lane Cove, in relation to Item 2 – Mayoral and Councillor Taskforce supporting people seeking asylum.

Confirmation of Minutes of Ordinary Council - 24 July 2025
169	RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that the minutes of the Ordinary Council meeting held on the 24 July 2025 be received.
	For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9). Against the Motion was Nil (Total 0).
170	RESOLVED on the motion moved by Councillor Kennedy and seconded by Councillor Roenfeldt that the minutes of the Ordinary Council meeting held on the 24 July 2025 be accepted.
	For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9). Against the Motion was Nil (Total 0).

Procedural Motion

171

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Agenda items 4, 6, 7, 8, 9, 10, 11, 15, 16 and 17 be considered without debate and their recommendations adopted.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Mayoral Minutes

Item 1a Mayoral Minute - Vale - Dr Judy Bailey OAM

172

RESOLVED on the motion moved by Councillor Southwood that Council:

1. note the passing of renowned jazz musician and educator Dr Judy Bailey OAM and the significant contribution that she made to Lane Cove cultural and community events over many years;

2. share its condolences with her family, friends and colleagues;

3. make an appropriate tribute to Dr Bailey in consultation with her family and members of the Lane Cove music community; and

4. receive and note the report.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Petitions

Item 1 Petition to retain treescape on the nature strip at 27 Garling Street Lane Cove West

173

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Roenfeldt that that Council receive and note the petition.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Notices of Motion

Item 2 Notice of Motion - Mayoral and Councillor Taskforce Supporting People Seeking Asylum

174

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Kennedy that Council:

1. resolves to become a ‘Supporter Council’ on the Mayoral and Councillor Taskforce Supporting People Seeking Asylum (no annual fee);

2. investigates opportunities for advocacy and further initiatives in this space, alongside other taskforce members; and

3. investigates and provides a report back to a future council meeting on the prospect of becoming a ‘General Member Council’ in the 2026-2027 fiscal year.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Officer Reports for Determination

Item 3 Silver Pond Investments Pty Ltd VPA - Variation to Canberra Avenue Scope of Works and VPA - Progress Update

175

RESOLVED on the motion moved by Councillor Southwood and seconded by Councillor Greenwell that Council receive and note the report.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 4 Proposed Voluntary Planning Agreement for 170 Pacific Highway, Greenwich - Updated

176

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that:

1. Council places the draft Planning Agreement for 170 Pacific Highway, Greenwich and supporting documentation on public exhibition; and

2. the outcomes of the public exhibition be reported to Council.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 5 Delegation of Authority to the General Manager

177

RESOLVED on the motion moved by Councillor Southwood and seconded by Councillor Kennedy that Council:

1. notes that:

a) the Mayor circulated a request to all Councillors on 29 July 2025 to propose any changes to the Delegation of Authority - The General Manager by 11 August 2025;

b) on 30 July 2025 Councillor Kennedy submitted a request for clarification in respect of an item in the Delegation of Authority - The General Manager;

c) the Mayor and Deputy Mayor met with the General Manager to discuss suggested amendments to the Delegation of Authority - The General Manager on 7 August 2025;

d) the Mayor submitted to the General Manager a revised version of the Delegation of Authority - The General Manager for consideration on 12 August 2025;

e) a final draft of the revised Delegation of Authority - The General Manager was agreed with the General Manager of 13 August 2025;

f) a copy of the final draft of the revised Delegation of Authority - The General Manager was circulated to Councillors on 13 August 2025 with a request for comment by 18 August 2025;

g) no further comments have been received from Councillors;

h) the draft revised Delegation of Authority - The General Manager was circulated to Councillors prior to this meeting of Council;

2. adopts the revised Draft Delegation from Council - The General Manager - Circulated to Councillors ( tabled at 21 August 2025 Ordinary Council Meeting) as circulated to Councillors on 21 August 2025, after amending Item 6 – Capital contingency funds, to become “…expenditure greater than $500,000 excluding GST…”; and

3. ensures the amended Delegation of Authority - The General Manager, or a link thereto, is clearly displayed on Council’s website.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 6 General Purpose Financial Statements for the year ended 30 June 2025 - Referral for Audit

178

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council refer its draft General Purpose Financial Statement for the year ended 30 June 2025 to the NSW Audit Office for audit purposes, pursuant to section 413 of the Local Government Act 1993.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 7 Community Consultation Results - Draft Code of Conduct

179

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council adopt the draft Code of Conduct and publish the adopted Code of Conduct on the Council website.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 8 Community Consultation Results - Draft Code of Meeting Practice

180

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council adopt the draft Code of Meeting Practice (as amended to delete reference to Section 8.4) and publish the adopted Code of Meeting Practice on the Council website.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 9 Community Consultation Results - Proposed Changes to 2025/26 Schedule of Fees & Charges

181

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council adopt the proposed fee for copies of rates notices and hire fees for Greenwich Senior Citizens Centre as exhibited and include in the Schedule of Fees and Charges for 2025/26.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 10 Delivery Program and Operational Plan - 2024/25 Fourth Quarter Review

182

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council receive and note the Fourth Quarter Review of the 2024/25 Delivery Program and Operational Plan.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 11 Review of traffic management concerns in the St Leonards Precinct

183

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council receive and note this report.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 12 Traffic Committee - July 2025

184

RESOLVED on the motion moved by Councillor Bryla and seconded by Councillor Southwood that Council:

1. adopt the recommendations of the Lane Cove Traffic Committee Meeting held on Tuesday 15 July 2025, with the exception of Item 8;

2. investigate options for Fleming Street, Northwood, including but not limited to parking permits, to manage parking impacts during the construction period of all major construction works in the area;

3. delegate authority to the General Manager to implement measures identified in item 2; and

4. commence engagement with the residents of Fleming Street and Northwood Road (to Upper Cliff) now to outline options for management of parking after the Galuwa Recreation Centre becomes fully operational.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 13 Implementation of a Food Organics Service

185

RESOLVED on the motion moved by Councillor Kennedy and seconded by Councillor Bryla that Council

1. receive and note the report;

2. implement a Food Organics (FO) service under existing contracts with a targeted start date of March 2026 by way of introducing a fifth bin for food only and maintaining all other existing collection services to residential properties;

3. delegate authority to the General Manager to execute all necessary documentation to give effect to this resolution;

4. receive a status report on the implementation of the FO service six months following the rollout to stand alone houses, and before the commencement of the opt-in service for all other dwellings i.e. multi-unit dwellings; and

5. following the rollout of the FO service for all dwelling types, staff explore other opportunities to improve waste efficiencies, outcomes and costs for the community.

For the Motion were Councillors Southwood, Bryla, Flood, Greenwell, Kennedy, Little and Roenfeldt (Total 7).

Against the Motion were Councillors Bennison and Taylor (Total 2).

Councillor Taylor left the meeting, the time being 08:39 PM

Councillor Taylor returned to the meeting, the time being 08:42 PM

Item 14 Kerbside EV Chargers

186

RESOLVED on the motion moved by Councillor Bryla and seconded by Councillor Flood that Council

1. receive and note the report; and

2. undertake the consultation as per the requirements of the Traffic Committee for the proposed EV charging locations.

For the Motion were Councillors Southwood, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 8).

Against the Motion was Councillor Bennison (Total 1).

Item 15 Tender for the Lease and Operation of the Early Childhood Education and Care Service at 13-19 Canberra Ave, St Leonards

187

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council:

1. accept the tender from Gowrie NSW for the provision of Early Childhood Education and Care Service at 13-19 Canberra Ave, St Leonards (Tender Ref: NSRC-1131728); and

2. delegate authority to the General Manager to execute all necessary documentation to give effect to this resolution.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 16 Community Consultation Results - Draft Events Management Policy

188

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council adopt the draft Events Management Policy and publish the Events Management Policy on Council’s website.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Officer Reports for Information

Item 17 Council Snapshot July 2025

189

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council receive and note the report.

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

The meeting closed at 9.10pm.

Confirmed at the Ordinary Council Meeting of 18 September 2025, at which meeting the signature herein is subscribed.

MAYOR

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