Minutes

Ordinary Council Meeting

21 November 2024, 7:00 PM

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 21 November 2024

Minutes

 

PRESENT: Councillor Southwood (Mayor), Councillor Bennison, Councillor Bryla, Councillor Flood, Councillor Greenwell, Councillor Kennedy, Councillor Little, Councillor Roenfeldt and Councillor Taylor.

 

ALSO PRESENT: General Manager, Director - Corporate Services and Strategy, Director - Planning and Sustainability, Director - Community and Culture, Director - Open Space and Infrastructure, Executive Officer to the GM and Minute Taker.

 

DECLARATIONS OF INTEREST:

 

Councillor Southwood declared a non-pecuniary, non-significant interest in relation to Notice of Motion 1.3 - Bob Campbell Oval.  This declaration is due to Councillor Greenwell being on her local government election team, and Councillor Greenwell having a dog walking business.  As the motion relates to implementation of a Council resolution about land usage and works within an LEP zone, and does not contemplate changes to Council regulations that apply to the community generally regarding dogs on sports fields, Councillor Southwood will remain in the Chamber and will vote on the matter.

 

Councillor Bryla declared the following non-pecuniary, non-significant interests in relation to: 

·         Notice of Motion 1.2 – 12Ft Sailing Club, as her son is booked to participate in a learn to sail holiday camp in December.

·         Notice of Motion 1.3 – Bob Campbell Oval, as she is a member of the Lane Cove Bushland & Conservation Society Inc but is not on the Committee and she also had a candidate on her election ticket who is a vet who was on the Community Dog Advisory Committee.

 

Councillor Bryla will remain in the Chamber and will vote on both matters.

 

Councillor Kennedy declared a non-pecuniary, non-significant interest in relation to

·         Notice of Motion 1.3 - Bob Campbell Oval, as she is a member of the Lane Cove Bushland & Conservation Society Inc which advocates strongly for the retention of bushland. 

·         Notice of Motion 1.2 – 12Ft Sailing Club, as she irregularly participates in twilight sailing.

 

Councillor Kennedy will remain in the Chamber and vote on both matters.

Councillor Greenwell declared a non-pecuniary, non-significant conflict of interest regarding Notice of Motion 1.3 – Bob Campbell Oval, as she owns a local dog-walking business and has occasionally used Bob Campbell Oval as one of the many open spaces available across Lane Cove and surrounding suburbs for business activities.  As item 1.3 does not propose banning dogs from the field, she does not see a substantial impact on her business. as people can still bring their dogs to sports games as they always have, meaning there is no compulsion for anyone to employ dog-walking or pet care services. Further the decision to not include a dog park at Bob Campbell Oval will not affect her business as a dedicated dog park is not essential for her operations, and if needed, she could utilise the many other dog parks available in Lane Cove or nearby areas. 

Councillor Greenwell will remain in theChamber and vote on this matter.

Council Flood declared a non-pecuniary, non-significant interest regarding Item 2.3 – Stringybark Reserve Draft Masterplan, as she is a member of the Stringybark Creek Residents Association who have been active on this project.  Councillor Flood is not on the board and she will remain in the Chamber and vote on this matter.

Councillor Taylor declared a non-pecuniary, non-significant interest regarding Item 2.3 – Stringybark Reserve Draft Masterplan, as he is a member of the Stringybark Creek Residents Association who have been active on this project.  While Councillor Taylor was on the board until September 2024, he has since stepped down, and will remain in the Chamber and vote on this matter.

Councillor Bennison declared a non-pecuniary, non-significant interest regarding Item 2.3 – Stringybark Reserve Draft Masterplan, as he is a member of the Stringybark Creek Residents Association.  Councillor Bennison will remain in the Chamber and vote on this matter.

Councillor Little declared a non-pecuniary, non-significant interest regarding Item 2.3 – Stringybark Reserve Draft Masterplan, as she is a member of the Stringybark Creek Residents Association.  Councillor Little will remain in the Chamber and vote on this matter

Apologies

Nil

ACKNOWLEDGEMENT OF COUNTRY

The Mayor gave an acknowledgement of Country.

Minute of Silence for Reflection or Prayer

The Mayor gave notice of a minute of silence for reflection or prayer.

 WEBCASTING OF COUNCIL MEETING

The Mayor advised those present that the Meeting was being webcast.

 

Suspension of Standing Orders

215

RESOLVED on the motion moved by Councillor Taylor and seconded by Councillor Roenfeldt that Item 2.1 – Presentation of Audited Annual Financial Statements – year ended 30 June 2024, be bought forward and considered as the first item on the agenda to enable Mr Kenneth Leung of the Audit Office of NSW to present the annual financial statements.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Item 2.1 Presentation of Audited Annual Financial Statements - Year Ended 30 June 2024

216

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Kennedy that Council receive and note the Annual Financial Statements, together with the Auditor’s Report for the year ended 30 June 2024.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Matter Arising

217

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council thank the General Manager and staff for their effective financial management actions.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Resumption of Standing Orders

218

RESOLVED on the motion moved by Councillor Roenfeldt and seconded by Councillor Bennison that return to standing orders and proceed to Public Forum.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

PUBLIC FORUM

Online

 

1.    James Turner of Killara, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

2.    Don Murchison of Greenwich, in relation to River Road footpath conversion to SUP and reinstatement of tennis practice wall at Osborne Park.

In Person

 

3.    Peter Deane of Greenwich, in relation to the removal of Oleanders on Greenwich Road,

4.    Ruth Neumann on behalf of the Lane Cove Bushland & Conservation Society, in relation to Item 1.1, Notice of Motion - Lane Cove LEP Review: Planning for Sustainability and Affordable Housing Item 1.3, Notice of Motion - Bob Campbell Oval - Removal of Dog Enclosure and Removal of Fencing on C2 Land, Item 2.2, 14 Gay Street - November 2024 Update and Item 2.3, Stringybark Reserve Draft Masterplan for Community Consultation,

5.    Craig Hendricks of St Leonards, in relation to St Leonards South Precinct Development,

6.    Simon Lake of Lane Cove North, in relation to Item 2.2, 14 Gay Street - November 2024

7.    Richard Muller of Greenwich in relation to the Sports and Recreation Centre Project, Council financial management and road maintenance,

8.    Richard Kornman, Commodore of the Lane Cove 12ft Sailing Skiff Club (LC12ftSSC), in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

9.    Makenzie Mayne, of Longueville, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

10.  Jack Winning of Riverview, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

11.  Adrienne Cahalan of Longueville, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

12.  Jenny Schneller of Northwood regarding Item 1.3, Notice of Motion - Bob Campbell Oval - Removal of Dog Enclosure and Removal of Fencing on C2 Land,

13.  Matthew Wood regarding Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

14.  Anita Thommesen of Lane Cove, regarding subsidies for electrical vehicles and ethical sourcing.

Written Submissions

 

Eighteen (18) written submissions were received, those being from;

1.    David Cleworth, of Cromer, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

2.    Jim Chambers of Northwood, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

3.    Vicki Kornman of Kurraba Point, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

4.    Richard Kornman of Kurraba Point, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

5.    Ann Prosser of Riverview, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

6.    Adrienne Cahalan of Longueville, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

7.    Peter Barnes of Drummoyne, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

8.    Richard Kornman, Commodore of the Lane Cove 12ft Sailing Skiff Club (LC12ftSSC), in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

9.    James Turner of Killara, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

10.  John Afaras of Huntleys Point, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

11.  Ruth Neumann on behalf of the Lane Cove Bushland & Conservation Society, in relation to Item 1.1, Notice of Motion - Lane Cove LEP Review: Planning for Sustainability and Affordable Housing Item 1.3, Notice of Motion - Bob Campbell Oval - Removal of Dog Enclosure and Removal of Fencing on C2 Land, Item 2.2, 14 Gay Street - November 2024 Update and Item 2.3, Stringybark Reserve Draft Masterplan for Community Consultation,

12.  Tony Coleman of Lane Cove North, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

13.  John Hayward of Lane Cove, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

14.  Paul Webster, suburb not provided, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

15.  Peter, Margie, Charlotte, Sophie and Emma May of Longueville, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

16.  Gael Glassock, of Five Dock, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years,

17.  Lynne McLoughlin, of Lane Cove, relation to Item 1.1, Notice of Motion - Lane Cove LEP Review: Planning for Sustainability and Affordable Housing Item 1.3, Notice of Motion - Bob Campbell Oval - Removal of Dog Enclosure and Removal of Fencing on C2 Land, and Item 2.3, Stringybark Reserve Draft Masterplan for Community Consultation,

18.  Andrew Glassock, of Five Dock, in relation to Item 1.2, Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years.

Procedural Motion

219

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council return to the order of business.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

Confirmation of Minutes of Ordinary Council - 24 October 2024

220

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Kennedy that the minutes of the Ordinary Council meeting held on the 24 October be received.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

221

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Bennison that the minutes of the Ordinary Council meeting held on the 24 October 2024 be confirmed.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Notices of Motion

 

Item 1.1 Notice of Motion - Lane Cove LEP Review: Planning for Sustainability and Affordable Housing

 

Motion

A Motion was moved by Councillor Flood and seconded by Councillor Bryla that:-

1.       Council undertake a review of its LEP over the next 18 months, with a view to incorporating provisions including but not limited to the following:

a)     Green infrastructure and sustainable energy infrastructure

b)     Transitioning away from fossil fuels to renewable energy infrastructure

c)      Biodiversity conservation

d)     Tree Canopy preservation

e)     Minimising urban heat

f)       Implementing water sensitive urban design

g)     Encouraging development with active and public transport connections

h)     LGA wide design excellence principles

i)       Affordable Housing contributions

2.       At Council’s Corporate Planning weekend staff present a program for the LEP Review. The presentation should invite input from Councillors on further matters to be included in the Review.

3.       The LEP Review program be reported to the February Ordinary meeting of Council for endorsement.

4.       As a priority, amend the LEP to reflect the resolution of Council to classify 14 Gay Street as C2 land.

5.       In addition to the LEP review, staff present at Council’s Corporate Planning weekend on the best options for an Affordable Housing Policy and an Affordable Housing contribution scheme to compliment the LEP provisions.

6.       Council write to the NSW Department of Planning & Homes NSW to advocate for the following:-

a)     Consistent definitions for Affordable Housing (AFH) across the various planning instruments;

b)     Clarification on the AFH eligibility and charges; and

c)      Simplification of various planning instruments to ensure greater consistency and easier compliance for industry professionals.

 

Procedural Motion

222

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Item 1.1 Notice of Motion – Lane Cove LEP Review: Planning for Sustainability and Affordable Housing be voted on in Ad Seriatim, with part 1 being voted on first, and then parts 2 to 6 combined.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

PROcEDURAL Motion

223

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Item 1.1 Notice of Motion – Lane Cove LEP Review: Planning for Sustainability and Affordable Housing be put to the vote.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Kennedy, Little, Roenfeldt and Taylor (Total 7).

Against the Motion were Councillors Flood and Greenwell (Total 2).

 

Item 1.1 Notice of Motion - Lane Cove LEP Review: Planning for Sustainability and Affordable Housing

224

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Bryla that -

1.         Council undertake a review of its LEP over the next 18 months, with a view to incorporating provisions including but not limited to the following:

a)     Green infrastructure and sustainable energy infrastructure;

b)     Transitioning away from fossil fuels to renewable energy infrastructure;

c)      Biodiversity conservation;

d)     Tree Canopy preservation;

e)     Minimising urban heat;

f)       Implementing water sensitive urban design;

g)     Encouraging development with active and public transport connections;

h)     LGA wide design excellence principles;

i)       Affordable Housing contributions.

 

For the Motion were Councillors Southwood, Bryla, Flood, Greenwell, Kennedy, Little and Roenfeldt (Total 7).

Against the Motion were Councillors Bennison and Taylor (Total 2).

225

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Bryla that :-

2.       At Council’s Corporate Planning weekend, staff present a program for the LEP Review. The presentation should invite input from Councillors on further matters to be included in the Review;

3.       The LEP Review program be reported to the February 2025 Ordinary meeting of Council for endorsement;

4.       As a priority, amend the LEP to reflect the resolution of Council to classify 14 Gay Street as C2 land;

5.       In addition to the LEP review, staff present at Council’s Corporate Planning weekend on the best options for an Affordable Housing Policy and an Affordable Housing contribution scheme to compliment the LEP provisions;

6.       Council write to the NSW Department of Planning & Homes NSW to advocate for the following:

a)     Consistent definitions for Affordable Housing (AFH) across the various planning instruments;

b)     Clarification on the AFH eligibility and charges; and

c)      Simplification of various planning instruments to ensure greater consistency and easier compliance for industry professionals.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 1.2 Notice of Motion - 12 Ft Sailing Club Longueville - Maintaining the assets the community have enjoyed for years.

226

RESOLVED on the motion moved by Councillor Bryla and seconded by Councillor Kennedy that Council:-

1.       Notes that the 12ft Sailing Club project is included in the Long Term Financial Plan, and that Council is in the process of obtaining quotations to meet fire compliance standards for egress.

2.       Include in the 2025 Corporate Planning Weekend a report outlining the requirements and scope of works to:

a)     Upgrade the clubhouse to meet fire compliance standards for egress;

b)     Upgrade the change rooms and bathrooms building;

c)      Replace the slipway (in stages);

d)     Present the report with indicative costing.

3.       Consider for inclusion in 2025-26 Delivery and Operational Plan once a budget estimate is provided.

4.       Engage with the club to explore ways in which the project could be funded affordably, through appropriate co-contributions or other funding models, and having regard to the forthcoming Lease policy.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 1.3 Notice of Motion - Bob Campbell Oval - Removal of Dog Enclosure and Removal of Fencing on C2 Land

 

MOTION

A Motion was moved by Councillor Southwood and seconded by Councillor Greenwell that  Council:

1.       does not provide a dog off-leash enclosure at the northern end of Bob Campbell Oval;

2.       retains the area to the north of the sports field as shared recreation space;

3.       removes the section of fencing at the north end of the site that is located within C2 zoned land, with the cost of removal of the fence to be funded from the project budget;

4.       undertakes planting consistent with C2 zoning to enhance the area north of the sports field as a shared recreation space;

5.       in the event that there is no budget for the works in 4 above in Council’s 2024-25 budget, to procure an estimate of the cost of these works, with a view to inclusion in the Council budget for 2025-26;

6.       prioritises the implementation of its dog education program to ensure that dog owners are fully informed as to their responsibility to ensure that their use of grassed sports fields for dog-walking is consistent with Council regulations and with their responsibility to ensure that the actions of their dogs do not pose a risk to other users of the fields; and

7.       seeks advice on whether this C2 area would be an appropriate site for the Annual Planet Ark Community Tree planting which takes place every year in Lane Cove.

 

AMENDMENT

Councillor Bennison moved an Amendment, seconded by Councillor Taylor, that consideration of item 1.3 Notice of Motion – Bob Campbell Oval – Removal of Dog Enclosure and Removal of Fencing on C2 Land, be deferred until the December 2024 meeting, and have a site inspection on 30 November 2024.

Upon being put to the meeting the Amendment was declared lost.

For the Amendment was Councillors Bennison and Taylor (Total 2).

Against the Amendment was Councillors Southwood, Bryla, Flood, Greenwell, Kennedy, Little and Roenfeldt (Total 7).

 

PROcEDURAL Motion

227

RESOLVED on the motion moved by Councillor Roenfeldt and seconded by Councillor Bennison that Item 1.3 Notice of  – Bob Campbell Oval – Removal of Dog Enclosure and Removal of Fencing on C2 land, be put to the vote.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 8).

Against the Motion was Councillor Flood (Total 1).

 

Item 1.3 Notice of Motion - Bob Campbell Oval - Removal of Dog Enclosure and Removal of Fencing on C2 Land

229

Upon being put to the meeting the Motion was declared carried.

 

For the Motion were Councillors Southwood, Bryla, Flood, Greenwell, Kennedy, Little and Roenfeldt (Total 7).

Against the Motion were Councillors Bennison and Taylor (Total 2).

 

 

 

 

 

 

 

 

Item 1.4 Notice of Motion - Proposed Review to support the reporting and delivery of Major Projects

230

RESOLVED on the motion moved by Councillor Kennedy and seconded by Councillor Bryla that Council:-

1.   Acknowledges Council Officers have provided high level updates to Councillors on a regular basis at Councillor Workshops about some major projects currently underway;

2.   Notes that the Audit Risk and Improvement Committee identified at the June 2024 meeting reporting improvement recommendations for Major Projects over $2 million;

3.   Notes that high-level reporting of Major Projects are currently provided to ARIC quarterly but that this three-month delay and current lack of detail could reduce proactive management of risk, as the information is historic;

4.   Notes that the monthly snapshot and Council websites provides high-level project reporting to the public on projects and quarterly budgetary changes are included in the quarterly budget review;

5.   From the start of 2025, for major projects over $2 million (the amount advised by ARIC), provide detailed reports on a quarterly basis to ARIC (incorporating the Risk Traffic Light System) containing the following information;

1.   Original budget

2.   Revised budget

3.   Total Expenditure (including commitments)

4.   Original Completion Date

5.   Revised Completion Date

6.   Project Background

7.   Project Summary Status

8.   Project Budget Status

9.   Project Timeline Status

10. Project Risk Status

11. Project imagery/photos

6.   For projects over $5 million, provide monthly versions of the above reports to the governing body on a confidential basis via the Hub to ensure the governing body has all the information required to make timely and informed decisions in regard to risk and budget involved in the procurement and delivery of Major Projects; and

7.   Provide real-time reporting to Councillors on use of project contingency of 50% or $500,000 whichever is lower.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 


 

Item 1.5 Notice of Motion - Report on Review of St Leonards South Precinct Section 7.11 Development Contributions Plan

231

RESOLVED on the motion moved by Councillor Roenfeldt and seconded by Councillor Greenwell that :-

1.   in accordance with Clause 6.6 of St Leonards South Precinct - Section 7.11 Development Contributions Plan dated March 2022 and adopted by Council on 19 April 2022, Council will:-

(a)  review the contributions plan in three (3) years following the plan’s commencement date. This will include consideration of updated information on planning assumptions, and the scope, cost and timing of land acquisitions and carrying out of works in the plan’s works schedule; and

(b)  Council will also investigate funding the new local park as early as possible in the development timeline, before incorporating changes in the next review of this contributions plan;

2.   a report on the review and investigation detailed in 1 above be tabled for consideration at the Council Planning workshop in 2025 or as soon as practicable thereafter;

3.   amendments to the plan (if any) be tabled for the approval of Council before submission of the amended plan to IPART.

 

For the Motion were Councillors Southwood, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 8).

Against the Motion was Councillor Bennison (Total 1).

 

Councillor Taylor left the meeting, the time being 09:41 PM

Councillor Taylor returned to the meeting, the time being 09:44 PM

 

Officer Reports for Determination

 

Item 2.2 14 Gay Street - November 2024 Update

232

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Flood that Council-:

1.       Consider funding the 14 Gay Street Demolition project in the 2025/26 financial year’s budget at an estimated cost of $200,000; and

2.       Incorporate the 14 Gay Street property into Upper Stringy Bark Creek Reserve, to be managed in line with Council’s current Bushland Plan of Management.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0)..

 

Item 2.3 Stringybark Reserve Draft Masterplan for Community Consultation

233

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Bennison that Council:-

1.       Adopt the Draft Stringybark Reserve Masterplan for the purpose of public exhibition;

2.       Undertake community consultation of the draft masterplan for six (6) weeks as outlined in the consultation strategy; including outreach to community groups being Lane Cove North Residents Association and the Stringybark Creek Residents Association; and

3.       The Draft Stringybark Reserve Masterplan along with submissions and amendments from the exhibition period be the subject of a further report to Council.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.4 Naming of the New Multipurpose Performance Space

234

RESOLVED on the motion moved by Councillor Bryla and seconded by Councillor Kennedy that Council name the new performance space, the “Pottery Lane Performance Space”.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.5 Submission to the Office of Local Government NSW - Councillor Conduct and Meeting Practices

235

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Bennison that Council:-

1.       endorse the Draft Submission, as attached to this report, with the following recommendations added to the Draft Submission:-

a.    That the Privileges Committee members be selected from former Mayors and Councillors (not only Mayors) using a merits based process including skills in conflict resolution and complaints handling, and provide a requirement for balance on the committee with ex councillors from a range of political backgrounds with an aim of limiting politicisation of the committee, and

b.    That penalty infringement notices not be imposed on councillors, particularly for isolated incidents in council meetings. There is a concern that this could be politicised and it is worth noting that even if a councillor is asked to leave a meeting, they are still engaging in other work as councillors outside of that meeting. If they are to be utilised they should be only issued by the Privileges Committee.

2.       lodge the Draft Submission with the OLG on or before 29 November 2024.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 


 

Item 2.6 2024/25 Budget - First Quarter Review

236

RESOLVED on the motion moved by Councillor Roenfeldt and seconded by Councillor Taylor that Council:-

1.       Note the rollover of budgets for projects in progress but not completed at the end of last financial year; and

2.       Adopt the First Quarter adjustments, including the revote of budgets for projects not commenced at the end of last financial year, as follows:

 

Original Budget

(000’s)

Rollovers

(000’s)

First Quarter Review

(000’s)

Second Quarter Review ($’000)

Third Quarter Review ($’000)

Revised Budget

(000’s)

Income from continuing operations

77,405

703

2,345

 

 

80,453

Expenses from continuing operations

(64,836)

(358)

(986)

 

 

(66,181)

Surplus/(Deficit)

12,569

345

1,359

 

 

14,272

Surplus/ (Deficit) before

Capital Grants/Contributions

109

(69)

88

 

 

129

Operating Budget Reserve movements:

 

 

 

 

 

 

Net transfer from/(to) Reserves

(9,437)

94

197

 

 

(9,146)

Non-cash items – depreciation, leave entitlements accrual, book value of assets disposed

12,463

-

-

 

 

12,463

Loan principal repayments

(870)

-

-

 

 

(870)

 

Capital Expenditure

 

(55,921)

(13,417)

(8,482)

 

 

(77,821)

Funded by:

 

 

 

 

 

 

Transfers from Reserves

41,101

12,979

6,927

 

 

61,007

Grants and Contributions

12,460

413

1,270

 

 

14,143

Internal Plant Hire

96

-

-

 

 

96

Program Budget Result - Surplus

-

-

-

 

 

1

 

 

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.7 Delivery Program and Operational Plan - 2024/25 First Quarter Review.

237

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Roenfeldt that Council receive and note the First Quarter Review of the 2024/25 Delivery Program and Operational Plan.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.8 Review of Community Strategic Plan - Lane Cove 2035 - Community Engagement Plan

238

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Kennedy that Council:-

1.   Receive and note the information; and

2.   Endorse the proposed Community Engagement Plan for the review of the Community Strategic Plan – Lane Cove 2035, as outlined in this report.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.9 2022 to 2024 State of the City Report (formerly known as End of Council Term Report)

239

RESOLVED on the motion moved by Councillor Taylor and seconded by Councillor Bennison that Council receive and note the 2022-2024 State of the City Report (formerly known as the End of Council Term Report).

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.10 Lane Cove Council Draft Annual Report 2023/24

240

RESOLVED on the motion moved by Councillor Kennedy and seconded by Councillor Greenwell that:

1. Council adopt the Draft Annual Report at AT-1 for 2023/24;

2. The adopted Annual Report be forwarded to the Minister for Local Government; and

3. The Annual Report be published on Council’s website.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.11 Audit, Risk and Improvement Committee - 2023/24 Annual Report & Annual Workplan

241

RESOLVED on the motion moved by Councillor Flood and seconded by Councillor Bennison that Council receive and note the Audit, Risk and Improvement Committee (ARIC) Annual Report for year ended 30 June 2024 and the ARIC Annual Workplan. 

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.12 Deferral of the decision about Lane Cove Cenotaph Relocation

242

RESOLVED on the motion moved by Councillor Taylor and seconded by Councillor Roenfeldt that Council defer consideration of the possible relocation of the Cenotaph in Lane Cove to a future Council meeting and that the Department of Veteran’s Affairs and Lane Cove RSL sub-branch be invited to a Councillor workshop to discuss the proposal early in Q1 2025.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Item 2.13 December 2024 Ordinary Meeting of Council - Proposed Change of Date.

243

RESOLVED on the motion moved by Councillor Kennedy and seconded by Councillor Greenwell that Council moves the December Ordinary Council meeting from 5 December 2024 to 12 December 2024 and the public be advised of this change through appropriate communication channels in a timely manner.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

The Motion was declared carried.

 

Officer Reports for Information

 

Item 3.1 Council Snapshot October 2024

244

RESOLVED on the motion moved by Councillor Roenfeldt and seconded by Councillor Little that Council receive and note the report.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

Procedural Motion

245

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that the Council consider a motion in relation to concerns about the NSW Government’s new Housing Delivery Authority as a matter of urgency.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

The Mayor ruled that the matter was urgent.

 

Matter of Urgency – CONCERNS ABOUT THE NEW Housing Delivery Authority

246

RESOLVED on the motion moved by Councillor Bennison and seconded by Councillor Taylor that Council:-

1.         Objects to the recent State Government decision to appoint three bureaucrats to approve development applications over $30m in the new Housing Delivery Authority as it poses a potential corruption risk and ask ICAC to review this arrangements and make recommendations as it sees fit to address the risk; and.

2.         Write to the Premier expressing the concerns raised in 1 above, and calling for the new process to be suspended pending the implementation of appropriate actions to mitigate the potential risk of corruption.

 

For the Motion were Councillors Southwood, Bennison, Bryla, Flood, Greenwell, Kennedy, Little, Roenfeldt and Taylor (Total 9).

Against the Motion was Nil (Total 0).

 

The meeting closed at 10.21pm.

 

Confirmed at the Ordinary Council Meeting of 12 December 2024, at which meeting the signature herein is subscribed.

 

 

 

MAYOR

 

 

 

********* END OF MINUTES *********